GENERAL SUMMARY:
The Accounts Officer plays a pivotal role in maintaining precise financial records, executing transactions, and facilitating smooth financial operations. This position is instrumental in ensuring prompt reconciliations, thorough documentation, and adherence to organizational policies and procedures. Furthermore, the role offers structured assistance to procurement initiatives, encompassing documentation, vendor coordination, and monitoring of purchasing activities. Ideal for individuals with solid accounting expertise and the ability to thrive in a disciplined, compliance-oriented setting, this role demands meticulous execution. Proficiency in numerical analysis, organizational abilities, communication skills, and advanced spreadsheet management is mandatory for success in this position.
Performs a range of critical duties and fulfills key responsibilities essential to the role.
Maintains accurate financial records and oversees operational financial processes to ensure compliance and transparency in all transactions.
Process and ensure financial transactions are recorded with precision and completed promptly.
Review and validate invoices to confirm they are complete and have received the necessary approvals prior to processing payments.
Oversee the processing of employee expense reimbursements while ensuring strict adherence to established organizational policies.
Ensure the integrity and currency of all financial documentation, whether stored in digital formats or physical files, by meticulously updating records as needed.
Maintain accurate tracking systems to monitor payments and guarantee precise allocation and reconciliation of financial records.
The position entails preparing and verifying reconciliations, ensuring alignment between financial records and source data, while also generating accurate and timely reports to support decision-making and compliance with regulatory standards.
Conduct weekly reconciliations of bank statements and designated general ledger accounts.
Examine and address discrepancies promptly to ensure accurate and up-to-date information.
Prepare journal entries as directed by the Head of Department and ensure they are accurately recorded and posted in accordance with established accounting procedures.
Prepare supporting schedules for designated general ledger accounts to ensure accuracy and completeness in financial reporting.
We are seeking a thorough and detail-oriented professional to oversee audit and compliance operations, ensuring adherence to regulatory standards and internal policies. This role involves conducting comprehensive audits, identifying risks, and recommending corrective actions to mitigate potential issues. Additionally, the position requires staying abreast of evolving regulations, collaborating with cross-functional teams, and preparing detailed reports for senior management. The ideal candidate should possess strong analytical skills, proficiency in compliance frameworks, and a commitment to maintaining the highest ethical standards.
Ensure meticulous documentation of all financial transactions in accordance with established policies to maintain audit readiness.
Assist with internal and external audit processes by compiling necessary schedules and documentation to ensure compliance and accuracy.
Ensure full compliance with all established financial policies, procedures, and internal control frameworks at all times.
Collaborate with external stakeholders, including the Kenya Revenue Authority (KRA) and vendors, as necessary.
Skilled professionals in this role will facilitate the acquisition of goods and services by collaborating with vendors, negotiating contracts, and ensuring timely delivery. Responsibilities include evaluating supplier performance, managing purchase orders, and maintaining accurate procurement records. Strong analytical abilities and attention to detail are essential for assessing market trends and identifying cost-saving opportunities. The ideal candidate will possess excellent communication skills to liaise with internal stakeholders and external partners effectively. Proficiency in procurement software and a bachelor’s degree in business administration, supply chain management, or a related field are typically required.
Collaborate closely with Division and Department representatives to assist in creating procurement documents, such as Local Purchase Orders (Los) and Delivery Notes.
Maintain precise procurement documentation and monitor order progress meticulously to ensure accuracy and timeliness throughout the procurement lifecycle.
Ensure seamless collaboration with internal teams and external suppliers to facilitate prompt receipt of materials and services.
Facilitate the preparation, review, and verification of supplier documentation, conduct thorough evaluations of supplier performance, and ensure adherence to regulatory and organizational compliance standards.
Conducts essential market research and performs vendor comparisons as required to support organizational objectives.
Responsible for overseeing consumables procurement and providing comprehensive administrative support, this role ensures seamless operational efficiency. Key duties include managing inventory of essential supplies, coordinating orders, and maintaining accurate records. Additionally, the position requires handling correspondence, scheduling appointments, and assisting with office coordination to support team productivity. Candidates must demonstrate strong organizational skills, attention to detail, and proficiency in office software. Prior experience in procurement or administrative roles is preferred.
Facilitate the monthly stocktaking and asset tagging procedures to ensure accuracy and compliance with organizational standards.
Maintain meticulously structured filing systems for financial and procurement documentation to ensure accuracy, accessibility, and compliance with organizational standards.
Offer comprehensive administrative assistance to the Finance Department, as required.
Candidates must hold a relevant educational qualification and possess the requisite professional experience. A degree in a pertinent field is required, with additional emphasis on prior work experience in a similar capacity. Applicants should demonstrate a proven track record in roles that align with the position’s demands, ensuring they meet the established criteria for both academic and practical qualifications.
A bachelor’s degree in Finance, Supplies and Procurement, or a closely related field is required for this position.
An accounting professional qualification at an intermediate level, such as CPA or ARCA II, or a higher certification, is required.
Seeks candidates with 3 to 5 years of experience in a comparable position, ideally including procurement-related responsibilities.
Proven expertise in MS Excel and Google Suite, coupled with hands-on experience in accounting software and documentation management systems.
Possesses a solid understanding of fundamental bookkeeping practices and maintains awareness of relevant financial regulations.
Required Qualifications:
Demonstrated proficiency in relevant technical or professional competencies, coupled with a proven ability to apply specialized knowledge effectively in practical settings. Excellent analytical and problem-solving skills, enabling the identification of innovative solutions to complex challenges. Strong interpersonal abilities, fostering productive collaboration within cross-functional teams and with stakeholders at all levels. Exceptional communication skills, both written and verbal, ensuring clarity in conveying complex ideas and facilitating seamless information exchange. Adept at managing multiple priorities in a fast-paced environment while maintaining a high degree of attention to detail. Commitment to continuous learning and professional growth to stay current with industry trends and best practices.
Proficiency in both English and Swahili is required.
A polished and seasoned professional, capable of fostering productive collaborations with colleagues across all levels of the organization.
Demonstrates outstanding proficiency in time management and problem-solving capabilities, ensuring efficient task completion and optimal resolution of challenges.
Maintains the highest standards of confidentiality and safeguards sensitive information with careful judgment.
Demonstrates the capacity to act promptly and remain composed when faced with circumstances that affect the welfare and protection of children.
Demonstrates sound judgment and the capacity to make autonomous decisions with a high degree of discretion.
Submit your application through the designated method specified for this position.
To submit your application, kindly utilize the provided link(s) on the company’s official website.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
