We are in search of a meticulous and highly organized HR & Payroll Coordinator who will deliver comprehensive support to our clients using an onsite model.
This position seeks a highly skilled HR specialist with strong technical expertise, adept at excelling in dynamic work settings while seamlessly integrating meticulous administrative practices with polished written and oral communication. Candidates demonstrating precision in numerical analysis and a refined aptitude for professional writing will find their expertise highly valued by our client.
Oversee and execute core duties encompassing approximately 20% of the role’s overall focus, ensuring alignment with organizational objectives and operational standards. This includes managing critical tasks, coordinating cross-functional initiatives, and maintaining high performance in assigned areas to contribute meaningfully to team and company success.
The role involves overseeing payroll operations to ensure accurate and timely processing of employee compensation. Responsibilities include calculating wages, managing deductions, and handling tax filings in compliance with regulatory standards. Proficiency in payroll software and a strong attention to detail are essential, along with the ability to resolve discrepancies efficiently. The position may also require collaboration with HR, finance, and other departments to maintain seamless payroll administration.
Responsible for executing the complete monthly payroll cycle across diverse client portfolios while maintaining strict adherence to accuracy and regulatory standards.
Oversee the calculation and processing of statutory deductions, ensuring compliance with tax regulations and filing requirements. Additionally, administer employee benefits programs efficiently and accurately.
Address any payroll inconsistencies promptly while maintaining a courteous and efficient approach to resolving employee questions and concerns regarding compensation.
Provide comprehensive HR support and maintain accurate documentation, accounting for 40% of the role.
Oversee the complete recruitment lifecycle from initial sourcing to final onboarding.
Prepare professional HR correspondence, such as offer letters, employment contracts, and policy memos.
Ensure the accurate and thorough organization of employee records, both digitally and in hard copy.
Provide support in executing human resources policies and procedures customized to align with each client’s specific requirements.
Analyzing and interpreting data accounts for 15% of the role, requiring proficiency in generating reports and deriving insights from complex datasets to support strategic decision-making processes.
Compile comprehensive monthly HR and payroll reports tailored for executive assessment and strategic decision-making.
Examine data patterns associated with employee turnover, attendance records, and labor expenditure to identify key insights and inform strategic decision-making.
We engage in client relations activities, which encompass 15% of our overall responsibilities, ensuring strong and lasting partnerships through consistent communication and support. This role demands a proactive approach to address client inquiries, resolve issues promptly, and maintain high levels of satisfaction. Additionally, it involves conducting regular check-ins, gathering feedback, and identifying opportunities to enhance service delivery. A thorough understanding of client needs and the ability to build trust are essential, along with exceptional interpersonal and problem-solving skills.
Offer comprehensive, executive-level assistance directly at client facilities.
Serve as a dependable resource for MSME business owners seeking guidance on HR best practices.
Perform additional responsibilities, comprising approximately 10% of the role, as assigned.
Tasks related to the business will be assigned to you as required, based on your area of expertise.
Seeking a candidate with a minimum of two years of relevant experience and a bachelor’s degree in a related field. Proficiency in Microsoft Office Suite, including advanced Excel functions, is required. Excellent communication and organizational abilities are essential for success in this role. The individual must demonstrate strong problem-solving skills and the capacity to work independently as well as collaboratively in a team environment. Familiarity with industry-specific software or tools will be considered advantageous.
A minimum of three to five years of hands-on experience in payroll processing is required; internship roles and assignments lasting less than nine months do not count toward the total experience.
A Bachelor’s degree in Human Resources, Finance, Business Administration, or a closely related discipline is required for this position. Possession of a Certified Public Accountant (CPA) level IV credential would be considered a distinct advantage.
Preferred candidates will possess prior experience in Micro, Small, and Medium Enterprises (MSMEs), with such background strongly favored. Individuals currently employed by large organizations are ineligible for consideration.
We seek candidates with exceptional proficiency in relevant technical and soft skills, distinguished by a proven track record of delivering outstanding results in similar roles. The ideal applicant will possess advanced expertise in key competencies, including but not limited to [specific skills], along with the ability to adapt to evolving industry demands and collaborate effectively within cross-functional teams. Strong problem-solving acumen, a commitment to continuous learning, and meticulous attention to detail are essential for success in this position. Additionally, fluency in [specific languages or tools] and prior experience navigating [relevant challenges or environments] are highly preferred.
Skilled in crafting well-structured, professional reports and business correspondence with clarity and precision. Proven ability to develop compelling PowerPoint presentations, graphs, and tables, with prior experience considered beneficial.
Demonstrates exceptional clarity and fluency in verbal communication, excelling in official presentations, conducting interviews, and engaging in discussions with colleagues.
An unwavering commitment to precision is essential, particularly when handling financial information and ensuring adherence to regulatory requirements.
A highly adept multitasker who consistently juggles multiple responsibilities with ease while adhering to stringent timelines under pressure.
Tech-Savvy: Demonstrates strong proficiency in payroll software systems and advanced skills in Microsoft Excel. Applicants should specify the payroll software they are experienced with, along with the number of years of hands-on usage.
Prospective candidates must fulfill the following essential criteria to be considered for the position. These requirements include relevant academic qualifications, professional certifications, or specialized training pertinent to the field. Additionally, applicants should possess a minimum number of years of experience in a comparable role, along with demonstrated proficiency in key technical or operational skills. Compliance with industry-specific regulations, safety protocols, or ethical standards may also be mandatory. Fluency in required languages, valid professional licenses, or certifications may further be necessary, depending on the role’s demands.
Please include your current, verifiable compensation—including salary and benefits—in either your cover letter or the body of your email.
Please be sure to include your expected realistic salary range in your application.
This role is designated as a contract position, with the possibility of annual renewal contingent upon the satisfactory performance of both the organization and the individual.
Interested and qualified applicants are encouraged to submit their CV via email to jobshag@hcsaffiliatesgroup.com, ensuring the position is clearly stated in the subject line.
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
