The Role
The Labour Market Integration & Human Resource Administrator (LMA & HR) serves as an integral entry-level position within Nairobi’ Programs and Partnerships Department. This role functions as a vital connection between Nairobi graduates and potential employment opportunities, fostering employer relationships, guiding graduates in career preparedness, and monitoring post-training results. Additionally, the officer delivers comprehensive human resource and office administration support throughout the organization.
This position offers an excellent opportunity for a driven, service-minded individual committed to youth economic empowerment and keen to advance their career in both human resources and program management.
Oversee and execute core duties encompassing strategic planning, project management, and cross-functional collaboration to drive organizational objectives. Implement and monitor processes to ensure efficiency, compliance, and continuous improvement across all operational areas. Serve as a liaison between senior leadership, teams, and external stakeholders to align initiatives with broader business goals. Analyze performance metrics, identify trends, and propose data-driven solutions to enhance productivity and profitability. Develop and maintain robust reporting systems to track progress, mitigate risks, and support informed decision-making. Mentor and support team members through coaching, feedback, and professional development opportunities. Ensure adherence to company policies, industry regulations, and best practices while fostering a culture of accountability and innovation.
Identify, cultivate, and maintain strategic partnerships with employers, small and medium-sized enterprises, technology firms, and industry leaders to facilitate job placement opportunities.
We seek professional networks in Nairobi and surrounding regions capable of providing employment, internship, or freelance opportunities to graduates of Nairobi Bits.
Develop and sustain an up-to-date employer database, monitoring engagement statuses, available placement opportunities, and established partnership agreements.
Coordinate job fairs, employer engagement events, and on-campus recruitment activities in collaboration with the communications team.
Negotiate and finalize placement agreements, memoranda of understanding (Mouse), and internship frameworks in collaboration with partner organizations.
Act as the main liaison for employers throughout each stage of recruitment and placement, ensuring clear communication and coordination.
Monitor and document placement results, noting the quantity of graduates who secured positions, the industries they joined, the specific roles they assumed, and the corresponding salary brackets.
As a Career Readiness and Coaching Graduate, you will facilitate professional development initiatives to empower students and alumni in achieving their career aspirations. Collaborating with faculty and employers, you will design and deliver workshops, one-on-one coaching sessions, and targeted programming to enhance employability skills, including resume writing, interview techniques, and networking strategies. Additionally, you will analyze labor market trends to align programs with industry demands, track participant progress, and measure outcomes to ensure continuous improvement. Strong interpersonal skills, proficiency in career development frameworks, and a passion for fostering professional growth are essential for success in this role.
We are seeking to engage qualified Coaches and Mentors who will deliver tailored individual and group career readiness workshops to Nairobi graduates, focusing on essential skills such as CV writing, interview preparation, personal branding, and professional conduct.
Conduct comprehensive evaluations of graduates’ proficiencies, career aspirations, and job preparedness to connect them with appropriate employment prospects.
Deliver personalized coaching sessions and ongoing follow-up assistance to graduates as they navigate job searches and transition into early employment.
Craft and maintain career readiness toolkits, along with templates for CVs, cover letters, and LinkedIn profiles, as well as resource guides.
Oversee a graduate tracking database to systematically record and assess post-training employment status at three, six, and twelve-month intervals.
Develop and oversee peer learning networks while fostering meaningful mentorship relationships between graduates and alumni.
We conduct comprehensive labor market research to identify emerging trends, skill demands, and workforce gaps, ensuring our programs remain aligned with industry needs. This role involves analyzing economic data, employment statistics, and sector-specific reports to inform strategic decision-making. Key responsibilities include designing and implementing research methodologies, collaborating with stakeholders to gather insights, and presenting findings to guide program development. Candidates should possess a strong background in labor economics, data analysis, and research techniques, along with proficiency in statistical software and report-writing skills. Excellent communication abilities are essential for translating complex data into actionable recommendations for policymakers and program managers.
Monitor and analyze emerging trends within Kenya’s technology and digital economy to pinpoint the most sought-after skills and competencies.
As new roles continue to evolve within the workforce, professionals must adapt to emerging job categories that reflect shifting industry demands and technological advancements. These positions often require a blend of specialized skills, adaptability, and forward-thinking expertise to meet the challenges of rapidly changing markets. Candidates pursuing opportunities in these fields should demonstrate a commitment to continuous learning and innovation while aligning their qualifications with the dynamic requirements of these roles. Employers seeking to fill such positions prioritize individuals who can navigate ambiguity, leverage emerging tools and methodologies, and contribute to the strategic growth of their organizations.
Share labor market insights with the training team to guarantee that Nairobi’ curriculum remains aligned with industry demands and evolving career opportunities.
Crafted to ensure alignment with organizational objectives and industry standards, this role emphasizes meaningful contributions that resonate with the company’s mission and strategic goals. The position is meticulously designed to support key initiatives, fostering both immediate impact and long-term growth within the organization. By prioritizing employer-specific values and operational priorities, it offers a dynamic platform for professional development while delivering tangible results that enhance team performance and business outcomes.
Prepare quarterly and annual reports detailing placement rates, employer feedback, and graduate outcomes.
Assist the Programs and Partnerships team by preparing and compiling data and case studies essential for donor reporting and fundraising proposals.
The position oversees the implementation and management of human resource policies, ensuring compliance with labor laws and organizational standards. It involves recruiting, onboarding, and developing employees, as well as administering benefits, payroll, and performance evaluations. The role requires strong interpersonal skills, proficiency in HR software, and a thorough understanding of employment regulations. Additionally, the position handles employee relations, conflict resolution, and workforce planning to support organizational objectives.
Support recruitment initiatives by crafting and publishing job postings, evaluating and narrowing down applicant pools, conducting interviews, and performing thorough background and reference verifications.
Prepare offer letters and employment agreements for newly hired personnel, while monitoring contract end dates to facilitate timely renewals. Additionally, verify that all modifications to an employee’s status are accurately and thoroughly recorded.
Monitor probationary periods diligently and process confirmations, extensions, or terminations promptly in accordance with established deadlines.
Support the onboarding and orientation of new employees by assembling welcome packages, enrolling them in benefits programs, and verifying that workspaces are equipped with the necessary resources.
Assist the Finance Manager in verifying that employee salary and benefits are accurately calculated and ensuring payroll updates are made without delay to reflect any changes.
Administer comprehensive HR policies that encompass terms and conditions of service, compensation and benefits structures, employment contracts, and leave documentation.
Oversee the organisation’s medical scheme and pension/provident fund, coordinating with insurance administrators for processing reimbursements, facilitating new enrolments, and managing member removals.
Responsibilities include administering employee leave records and ensuring timely updates to the Human Resources Information Management System (RIMS) to maintain accurate reporting, in addition to generating monthly organizational charts.
Oversee the performance management system, verifying that all critical dates and deadlines are strictly adhered to.
Oversee the administration of contracts for volunteers, temporary staff, and interns to ensure compliance with organizational policies and legal standards.
Ensure adherence to all established internal policies and procedures, as well as compliance with the relevant Kenyan labor laws.
Bachelor’s degree in a related field required; minimum of three years’ relevant professional experience preferred. Proficiency in industry-standard software applications and tools necessary. Excellent communication and problem-solving skills essential. Strong organizational abilities and attention to detail critical. Ability to work independently and collaboratively in a team environment. Prior experience in project management or similar roles advantageous. Knowledge of applicable laws, regulations, and best practices preferred. Commitment to continuous learning and professional development expected.
A diploma or bachelor’s degree in Human Resource Management, Social Sciences, Development Studies, Business Administration, or a closely related discipline is required.
Seeking candidates with up to two years of professional experience in human resources, youth employment initiatives, career development services, recruitment practices, or a comparable field, including relevant internship roles.
Possesses exceptional interpersonal abilities and excels in fostering meaningful relationships, demonstrating a sincere dedication to empowering young individuals.
Proficient in both written and spoken English and Kiswahili.
Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint, with a strong aptitude for data and records management.
Proficient in Kenyan labor laws and statutory regulations, with practical application experience.
Driven professional capable of working autonomously while efficiently juggling multiple responsibilities in a dynamic, high-pressure setting.
A strong sense of ethical conduct, honesty, professionalism, and discretion is essential when managing sensitive or confidential information.
Professional certification in Human Resource Management is required; possession of HRM Kenya membership is considered an asset.
Individuals with a solid understanding of Kenya’s technology landscape, startup environment, or nonprofit sector are strongly encouraged to apply for this role.
Proficiency in utilizing HR information systems or customer relationship management and applicant tracking software is required.
Demonstrated personal connection to or firsthand lived experience within urban informal settlement communities is essential.
Proficiency in youth-oriented development frameworks, such as Technical and Vocational Education and Training (VET), the National Industrial Training Authority (NITA), and collaborations with the Kenya Private Sector Alliance (KE PSA), is required.
The Key Performance Indicators (KPIs) for the LMA and HR position encompass measurable objectives designed to evaluate and enhance workforce productivity, operational efficiency, and strategic alignment. This role requires a keen focus on analyzing labor market trends, developing data-driven HR policies, and implementing initiatives that align with organizational goals to foster a high-performing and engaged workforce. Responsibilities include tracking and reporting on employee performance metrics, identifying talent gaps, and recommending solutions to improve recruitment and retention strategies. Additionally, the position demands expertise in workforce planning, compliance with labor regulations, and collaboration with cross-functional teams to ensure seamless HR operations and continuous improvement in HR processes and practices.
Nairobi boasts an impressive graduate placement rate of 90%, with alumni securing employment, internships, or freelance opportunities within three, six, and twelve months following program completion.
We aim to cultivate and expand our network of active employer partnerships by onboarding a target of 10 to 15 new employers, SMEs, and technology companies each quarter, formalized through signed Memorandums of Understanding (Mouse) or placement agreements.
HR Compliance & Turnaround Time – Achieving a 95% completion rate for HR processes, including contracts, confirmations, payroll updates, and leave records, with full accuracy and adherence to agreed deadlines. The objective is to maintain a 95% or higher on-time completion rate while ensuring zero statutory compliance breaches.
Graduates who successfully complete career readiness sessions represent a key metric for Career Readiness Engagement.
Provided career coaching services, including resume and interview preparation, as well as LinkedIn optimization, leading to a noticeable boost in employment confidence. The objective is to ensure that 90% of graduates within each cohort receive personal coaching.
The tracking database achieves 85% completeness in recording updated employment statuses for graduates at the 3-, 6-, and 12-month milestones. The objective is to maintain a data completeness rate of 85% or higher for each cohort cycle.
Interested applicants are encouraged to submit their materials by May 25, 2026.
Send applications to the designated email address: vacancy@nairobits.com.
Qualifications
BA/BSc/HND , Diploma , Professional Certificate
Experience Required
0 - 2 years
