Job Summary
We seek a highly skilled and professional Executive Assistant to provide dedicated support to the Group CEO of a prominent organization in the energy industry.
A bilingual professional with a dynamic approach is well-suited for this role, excelling in fast-paced executive settings while providing confident support to senior leadership across regional and international operations.
The ideal candidate will function as a dependable executive assistant to the Group CEO, overseeing executive coordination, preparing strategic reports, cultivating stakeholder relationships, and facilitating international travel, particularly in Francophone markets.
Key Responsibilities
The role involves providing high-level administrative and operational support to the Group CEO and their executive team, ensuring seamless coordination across all functions. Key responsibilities include managing complex calendars, facilitating communications, and preparing comprehensive reports and presentations for strategic meetings. The position demands exceptional organizational skills, discretion, and the ability to anticipate needs proactively. Strong proficiency in advanced office software, multitasking under pressure, and a commitment to maintaining the highest standards of confidentiality are essential. Prior experience in a similar executive support capacity within a corporate environment is preferred.
Offer executive-level administrative assistance to the Group CEO, facilitating the organization and prioritization of a dynamic and multifaceted calendar.
Facilitate and schedule internal and external meetings while ensuring seamless coordination across various time zones.
Compose high-level reports, presentations, and board materials for executive leadership.
Ensure the CEO’s daily commitments and strategic priorities are effectively aligned and prioritized.
The position involves facilitating effective coordination between the board of directors and leadership team, ensuring seamless communication and alignment of strategic objectives. Responsibilities include organizing and managing board meetings, preparing agendas, distributing relevant materials in advance, and documenting minutes with precision. Additionally, the role requires collaborating with executive leadership to support governance processes, implement board decisions, and enhance organizational performance. Strong organizational skills, attention to detail, and the ability to work under tight deadlines are essential. Proficiency in governance practices, meeting coordination, and executive support is required.
Assist in compiling and organizing comprehensive Board and Committee meeting documents, including the preparation of full board packs, to ensure all materials are presented accurately and delivered on schedule.
Coordinate schedules and logistics for engagements involving the Board and Leadership Group.
Monitor executive directives and action items from the Track Board, ensuring all follow-ups are completed promptly and efficiently.
The Senior Executive Office’s operations will be supported by this role, with a focus on maintaining effective governance processes.
We seek a highly organized and detail-oriented professional to oversee our travel and logistics operations, ensuring seamless coordination and efficiency across all facets of the business. The ideal candidate will manage itineraries, bookings, and vendor relationships while maintaining strict adherence to budgetary and policy constraints. Responsibilities include arranging domestic and international travel, negotiating with suppliers for optimal rates, and resolving any logistical challenges that may arise. Strong communication skills and the ability to work under tight deadlines are essential, along with proficiency in travel management systems and tools. A proven track record in logistics coordination and a keen eye for problem-solving will be key to success in this role.
Oversee all aspects of the Group CEO’s international and regional travel logistics, from initial planning through to final execution.
Oversee the entire logistical planning process, including visa procurement, flight arrangements, accommodation bookings, ground transportation coordination, and detailed itinerary development.
Provide on-demand executive assistance to the Group CEO during selected business travel engagements, ensuring prompt and efficient support at all times.
Oversee the flawless implementation of intricate, multi-country itineraries while adeptly managing sudden schedule adjustments.
We excel in communication and stakeholder management, ensuring seamless interactions and fostering strong relationships with all relevant parties. This role demands proficiency in conveying complex information clearly and persuasively, whether to internal teams, clients, or external partners. Key responsibilities include maintaining open dialogue, addressing concerns promptly, and aligning stakeholder expectations with organizational objectives. Strong interpersonal skills, negotiation abilities, and a proactive approach to conflict resolution are essential. Candidates must demonstrate experience in managing diverse stakeholder groups and a track record of driving consensus to achieve collective goals.
Serve as the primary point of contact and intermediary between the Group CEO and stakeholders, both internal and external.
Oversee executive communications with a focus on prioritization and timely follow-ups to maintain efficiency and responsiveness in all interactions.
Draft, compose, and interpret sophisticated correspondence, reports, and presentations in both French and English with precision and clarity.
Facilitate seamless communication channels among Group offices, subsidiaries, and external partners.
We provide strategic and operational support to enhance organizational efficiency and effectiveness. This role involves collaborating with leadership to develop and implement plans that align with long-term objectives. Responsibilities include analyzing business processes, identifying opportunities for improvement, and coordinating cross-functional initiatives. The ideal candidate will possess strong analytical skills, proficiency in data interpretation, and the ability to drive actionable insights. A background in business administration, operations management, or a related field is preferred, along with excellent communication and problem-solving capabilities.
The incumbent will monitor and track strategic initiatives, projects, and executive priorities to ensure timely execution and alignment with organizational objectives.
Conduct comprehensive research and compile concise briefing notes to support informed decision-making and executive discussions.
Provide support in the facilitation of interdepartmental projects spanning various business segments and geographic locations.
Ensure critical deliverables and deadlines are aligned and consistently met through structured oversight and accountability measures.
Ensuring adherence to governance frameworks, compliance standards, and safeguarding confidential information are core responsibilities of this role. The position requires a thorough understanding of regulatory requirements and ethical guidelines to mitigate risks and maintain organizational integrity. Maintaining strict confidentiality and managing sensitive data with discretion is essential to uphold trust and meet legal obligations. Experience in governance, compliance, or a related field is preferred, along with strong analytical skills to assess and address potential compliance gaps.
Maintain rigorous compliance with corporate governance policies and internal procedures at all times.
Maintain the utmost confidentiality when handling sensitive information, exercising extreme care and professionalism at all times.
We are responsible for maintaining and developing support documentation, generating reports, and fulfilling audit-related requirements.
Ensure executive records and filing systems are meticulously maintained and kept in precise, organized order.
Requirements
A strong background in the field, encompassing comprehensive experience and proven expertise, is essential for this role. The ideal candidate should possess a minimum of five years in a related position, along with a track record of delivering measurable results. Additionally, familiarity with industry-specific tools, methodologies, and best practices is required. Exceptional analytical, problem-solving, and communication skills are also necessary to thrive in this dynamic environment.
A bachelor’s degree in Business Administration, Communications, or a closely related discipline is required.
Proficiency in both spoken and written French and English is an essential requirement for this role.
With a minimum of five to eight years of experience providing executive support to C-suite or Group-level leaders, you will bring a high level of proficiency in managing complex schedules, prioritizing critical tasks, and facilitating seamless communication across senior stakeholders.
Demonstrated expertise in organizing and maintaining intricate executive schedules as well as coordinating international travel arrangements is required.
Accomplished professionals with extensive expertise in executive-level communication and stakeholder management are required. The role demands proven capabilities in liaising with key stakeholders, aligning business objectives with stakeholder expectations, and delivering high-impact communication strategies. Ideal candidates will demonstrate a track record of fostering productive relationships, navigating complex organizational dynamics, and ensuring clear, concise, and strategic messaging at all levels.
Preferred
Seasoned professionals with a background in energy, oil & gas, or multinational corporate settings are strongly encouraged to apply.
Experience with high-level organizational oversight and strategic governance frameworks is required, encompassing direct engagement with board-level activities and decision-making processes.
Professional experience in culturally diverse or geographically varied environments, particularly within African or other international contexts, is required.
go to method of application
To submit your application, please utilize the provided link(s) on the company’s official website.
Qualifications
BA/BSc/HND
Experience Required
5 - 8 years
