Primary Responsibilities
Responsible for overseeing financial reporting processes and maintaining accurate general ledger records, ensuring compliance with accounting standards and regulatory requirements. Collaborates with cross-functional teams to gather, analyze, and consolidate financial data, preparing monthly, quarterly, and annual financial statements. Performs reconciliations, journal entries, and account analyzes to identify discrepancies and ensure data integrity. Maintains internal controls, implements process improvements, and assists with audits and tax filings as needed. Requires proficiency in ERP systems, strong analytical skills, and a bachelor’s degree in accounting or finance, with CPA or CMA certification preferred.
Compile monthly, quarterly, and annual financial statements and management accounts with precision and timeliness, ensuring full compliance with International Financial Reporting Standards (IFRS).
Ensure the integrity of the general ledger by meticulously reviewing journal entries and verifying that all accounting records are thorough, precise, and prepared for audit compliance.
Oversee the completion of month-end and year-end financial closing procedures, with a focus on accruals, prepayments, deferred income, and revenue recognition.
Monthly, perform reconciliations for bank accounts, Mesa transactions, petty cash, customer accounts, and supplier records, ensuring all discrepancies are identified and resolved within stipulated timeframes.
Analyze and present variance reports, as well as design and maintain executive dashboards, to facilitate informed decision-making by senior leadership.
Maintain and refine Microsoft Dynamics NAV ERP system workflows to improve the precision of reporting and minimize manual intervention.
Responsible for overseeing budget preparation, monitoring cash flow, and managing project financials to ensure fiscal alignment and transparency.
Guide the yearly budget development initiatives, overseeing the comparison of departmental and project financial plans with actual expenditures while delivering detailed variance analyses.
Develop weekly cash flow projections and daily cash position statements to facilitate strategic liquidity planning and accurate payment scheduling.
Maintain the accounts receivable and payable project and contract tracking systems to provide real-time insight into outstanding balances, milestone-based billing, and payment schedules across active client contracts and vendor agreements.
Monitor accounts receivable aging, oversee Days Sales Outstanding (DSO), and implement structured monitoring to enhance collections and minimize overdue balances.
Engage in collaborative financial discussions with project managers to ensure budget allocations, cost controls, and milestone billing are properly aligned.
Responsible for ensuring adherence to taxation regulations and statutory compliance requirements, this role involves managing tax filings, maintaining accurate financial records, and implementing strategies to optimize tax efficiency while meeting all legal obligations. Key responsibilities include preparing and submitting tax returns, staying updated on evolving tax laws, and collaborating with cross-functional teams to address compliance-related matters. The ideal candidate will possess strong analytical skills, attention to detail, and proficiency in tax software, along with a thorough understanding of local and international tax frameworks.
Prepare and submit all statutory returns punctually, including VAT, PAYE, NSF, SHIP (formerly NAIF), WHT, Housing Levy, NITA, and HELD loan deductions, ensuring strict adherence to KRA and other regulatory deadlines.
Ensure a well-organized compliance calendar is maintained to uphold all tax and labor obligations, thereby preventing any statutory penalties from occurring.
Prepare the VAT compliance file and ensure accuracy by reconciling system-generated VAT outputs with the autopopulated data from KRA tax. Cross-reference the two sources meticulously before uploading the final CSV templates through the tax portal.
Prepare working papers, trial balance extracts, and reconciled schedules to support corporate income tax processes for external tax consultants.
Oversee KRA audits and other regulatory engagements, ensuring complete documentation trails and promptly resolving audit queries within established deadlines.
The role involves overseeing audit processes and ensuring robust internal control systems are maintained. Responsibilities include coordinating with external and internal auditors, implementing control measures, and verifying compliance with regulatory standards. The position requires a strong understanding of audit frameworks, meticulous attention to detail, and the ability to identify and mitigate risks effectively. Additionally, the individual will be responsible for documenting findings, reporting discrepancies, and recommending improvements to enhance operational efficiency and control effectiveness.
Coordinate internal and external audit processes by ensuring reconciled schedules are maintained, supporting documentation is completed, and audit queries are addressed promptly.
Design, document, and implement standard operating procedures (SOPs) for finance and administration to bolster internal controls, enhance process uniformity, and maintain continuous audit preparedness.
Monitor financial risks and develop strategies to mitigate them while ensuring adherence to the company’s financial policies.
Oversee and mentor junior finance team members, ensuring accounting entries are accurately reviewed and financial procedures strictly followed.
The role involves overseeing and managing all aspects of human resources operations, ensuring compliance with employment laws and company policies. Responsibilities include recruiting, onboarding, and retaining talent, as well as administering employee benefits and performance evaluations. The position requires strong interpersonal and organizational skills, along with proficiency in HR software and databases. A bachelor’s degree in human resources, business administration, or a related field is typically required, with at least two years of experience in a similar role preferred. The ideal candidate will excel in communication, problem-solving, and maintaining confidentiality while fostering a positive workplace culture.
Responsible for executing the full monthly payroll cycle for all employees, guaranteeing precise calculations of salaries, allowances, and mandatory statutory deductions while adhering to Kenyan labor laws.
Oversee the meticulous management of confidential employee records, encompassing contracts, leave trackers, salary advances, and all related personnel documentation, ensuring absolute accuracy and discretion throughout the process.
We facilitate recruitment administration by coordinating interviews, managing onboarding documentation, and preparing contracts.
Oversee the implementation of onboarding and offboarding protocols, ensuring thorough staff clearance procedures and accurate final dues’ reconciliation.
Monitor leave balances, process staff advances, and reconcile employee accounts using ERP workflows.
The role encompasses administrative oversight and procurement functions, ensuring efficient management of resources and operations. Key responsibilities include coordinating procurement processes, maintaining accurate records, and liaising with vendors to secure timely deliveries. The position demands strong organizational skills, attention to detail, and the ability to streamline workflows while adhering to budgetary constraints. Proficiency in procurement software and familiarity with supply chain management principles are essential. Additionally, the role requires effective communication to facilitate cross-departmental collaboration and resolve logistical challenges.
Oversee and manage a comprehensive contracts register encompassing both client contracts and vendor agreements, ensuring meticulous tracking of expiry dates and renewal schedules.
Verify procurement documentation, including Local Purchase Orders (Los), invoices, and delivery notes, and prepare payment vouchers with meticulous attention to detail. Confirm that all transactions adhere to established authorization protocols prior to processing disbursements to ensure compliance and accuracy in financial operations.
Oversee all interactions with external vendors, streamline the procurement of office supplies, schedule routine maintenance, and coordinate the logistical arrangements for training sessions, workshops, and staff travel.
Oversee the fixed assets register and assist with scheduled asset verification processes.
Work collaboratively with financial institutions, external auditors, tax advisors, and regulatory agencies to address financial reporting obligations, ensure adherence to compliance standards, and fulfill audit specifications.
We seek candidates with a proven track record of relevant experience and a strong skill set in key areas. Applicants should possess hands-on expertise in core competencies, including problem-solving, communication, and technical proficiency. Familiarity with industry-standard tools and methodologies is essential, along with the ability to collaborate effectively in team environments. Prior exposure to similar roles or projects will be highly advantageous, ensuring a smooth transition into the position.
A bachelor’s degree in commerce with a specialization in Finance, Accounting, Business Administration, or a closely related discipline is required.
A CPA license is required for this role, demonstrating expertise in accounting principles, tax regulations, and financial reporting standards. Candidates must possess a minimum of two years of relevant accounting experience, preferably in public accounting or industry-specific roles. Strong analytical skills are essential for interpreting financial data, identifying trends, and ensuring compliance with regulatory requirements. Responsibilities include preparing and reviewing financial statements, conducting audits, and advising clients on tax planning strategies. The ideal candidate will have excellent communication abilities to collaborate with cross-functional teams and present findings clearly to stakeholders. Proficiency in accounting software and advanced Excel skills are also required to streamline processes and enhance accuracy.
With a minimum of three to five years of progressively responsible experience in finance and administration.
Proven expertise in overseeing comprehensive financial functions, encompassing financial reporting, general ledger administration, payroll operations, and adherence to statutory compliance requirements.
Demonstrated success in developing and executing finance standard operating procedures (SOPs), internal control systems, and regulatory compliance frameworks is required.
Proven expertise in managing internal, external, and Key Result Area (KRA) audits with precision and compliance. Demonstrated ability to oversee audit processes, ensure adherence to regulatory standards, and coordinate stakeholder engagements effectively. Strong organizational skills in planning, executing, and reporting audit findings to drive continuous improvement and mitigate risks.
Proficiency in Microsoft Dynamics NAV would be a valuable asset.
Demonstrates meticulous attention to detail while maintaining an unwavering dedication to precision, ethical standards, and thoroughness in every financial document and report generated.
Proficient in written and verbal communication in English and Kiswahili, with a talent for simplifying complex financial data for non-financial audiences. Exhibits exceptional self-direction, taking ownership of responsibilities while operating with minimal oversight. Demonstrates strong initiative and accountability in delivering high-quality work.
Proven expertise in stakeholder engagement, demonstrated by the capacity to interface effectively with senior leadership, external auditors, regulatory authorities, customers, and third-party partners.
Able to handle competing priorities with meticulous organization while consistently meeting tight deadlines and upholding rigorous standards under pressure.
A dynamic collaborator who thrives in team environments while providing leadership and guidance to junior colleagues, cultivating a culture defined by accountability and relentless pursuit of excellence.
Results-driven professional capable of evaluating workflow inefficiencies and introducing targeted enhancements to optimize operations. Exhibits a proactive approach to problem-solving by analyzing gaps in current processes and executing data-backed solutions to drive measurable progress.
Maintains strict professional integrity and confidentiality when managing sensitive financial and HR information.
Please submit your CV by May 31, 2026, to hr@kobby.co.ke.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
