About the Role
The Director of Human Resources and Business Administration will oversee a comprehensive range of HR functions, such as talent acquisition and onboarding, benefits management, payroll processing, professional development initiatives, and ensuring adherence to HR policies and regulations. Additionally, the role encompasses key responsibilities in business administration, including financial oversight, budget preparation, and procurement management. Beyond operational duties, the Director will foster a supportive work environment, prioritize employee well-being, and cultivate a collaborative and dynamic team culture to advance Kenya Connect’s mission.
Overseeing and executing a comprehensive range of duties and responsibilities, the incumbent will be tasked with managing daily operations, ensuring adherence to established protocols, and driving efficiency across assigned projects. This role demands meticulous attention to detail, strong organizational skills, and the ability to collaborate effectively with cross-functional teams to meet established objectives. The position requires proficiency in relevant software tools, a proactive approach to problem-solving, and a commitment to maintaining high standards of accuracy and professionalism in all deliverables. Additionally, the individual will be responsible for monitoring progress, reporting key metrics, and providing actionable insights to stakeholders to support informed decision-making.
Responsible for overseeing all aspects of human resources operations, including recruitment, onboarding, employee relations, performance management, compensation, and benefits administration. Develops and implements HR policies, procedures, and programs to ensure compliance with labor laws and regulations while fostering a positive work environment. Manages employee records, maintains confidentiality, and handles sensitive information with discretion. Collaborates with department leaders to align HR strategies with organizational goals, promotes diversity and inclusion initiatives, and supports talent development and retention efforts. Acts as a key liaison between employees and management to address concerns, mediate conflicts, and facilitate open communication. Ensures adherence to company policies and legal requirements while enhancing employee satisfaction and engagement.
Oversee the recording and documentation of employee work schedules, encompassing arrival and departure times, as well as vacation and sick leave requests.
Oversee the recruitment process for job openings and internship opportunities in collaboration with the Senior Leadership team.
Responsible for managing the entire recruitment process, from job postings to selecting and onboarding new employees and interns.
Working jointly with the senior programs director and coordinators, you will establish critical performance goals and operational strategies to guide program execution.
Conduct semi-annual and annual staff appraisals in collaboration with supervisors to ensure comprehensive and consistent performance evaluations.
Maintain up-to-date, accurate job descriptions for all employees, ensuring they reflect current roles and responsibilities.
Oversee the administration and evaluation of staff health care plans and insurance benefits.
Collaborate with colleagues to develop and implement staff enrichment initiatives, team-building exercises, and engaging recreational programs.
Under the guidance of the Executive Director, assist with salary administration tasks such as formulating salary proposals, conducting salary reviews, and ensuring compensation aligns with established guidelines and salary structures.
Oversee the secure handling and safeguarding of employee records to ensure compliance with the Data Protection of Personal Information Act (No. 24 of 2019).
Provide administrative support to the Executive Director to guarantee adherence to all human resources statutory reporting mandates and labor regulations.
Provide strategic guidance to leadership regarding the legal and other pertinent implications arising from HR-related decisions.
Support supervisors in assessing staff training requirements and selecting appropriate trainers or training institutions.
All staff members must comply with established health and safety standards to maintain a secure and compliant work environment.
Monitor vehicle schedules to ensure seamless coordination in support of program operations.
Responsibilities include ensuring timely servicing of vehicles and other motorized equipment while maintaining the most cost-effective solutions.
Oversee the administration and upkeep of service agreements and contractual arrangements to ensure compliance and continuity of services.
Implementing and sustaining robust, current security protocols is essential to safeguarding the organization’s assets and personnel.
Oversee the organization and maintenance of both paper-based and electronic personnel files, ensuring accurate and secure record-keeping practices at all times.
Collaborate with the Leadership Team to address and resolve workplace conflicts effectively.
Assists in compiling and finalizing HR and finance reports, specifically tailored for submission to the Kenya NGO Board and the US Non-Profit regulatory authorities.
Maintain adherence to data protection regulations and uphold ethical standards in data collection practices.
We are seeking a skilled professional to oversee a variety of administrative tasks within our organization. The ideal candidate will be responsible for managing office operations, coordinating schedules, maintaining records, and ensuring compliance with company policies. Proficiency in office software, strong organizational skills, and exceptional communication abilities are essential for this role. Additionally, the position requires handling correspondence, supporting departmental initiatives, and facilitating efficient workflow processes to enhance overall productivity.
Collaborate closely with Senior Staff and coordinators to ensure program budgets are accurately aligned with planned activities.
Examine program expenditure reports verifying that financial allocations align with established targets and deliverables.
We identify financial discrepancies that could affect program implementation and propose appropriate corrective measures.
Prepare and present financial data to facilitate resource mobilization initiatives and donor reporting requirements.
To optimize the utilization of organizational resources, this role will focus on driving cost efficiency while maintaining operational effectiveness. By strategically allocating and managing resources, the position aims to minimize expenditures without compromising performance or productivity. The ideal candidate will prioritize resource optimization to achieve maximum value from available assets.
Develop and uphold robust internal controls to ensure the accurate tracking and efficient management of equipment inventories.
Develop and manage the preparation of the budget to ensure financial resources are allocated efficiently and in alignment with organizational objectives.
Conduct a comprehensive review of payroll reports alongside the accountant and authorize the finalization of wage and salary disbursements for the organization.
Kenya Connect relies on your expertise to manage the acquisition of essential goods and materials, guaranteeing cost-effectiveness, equitable pricing, and strict adherence to established procurement protocols.
Offer guidance to the Accountant, ensuring all payments are reviewed and approved in collaboration with the Executive Director.
Demonstrate adherence to all internal policies, statutory regulations, and donor stipulations governing administrative and financial operations.
Seeking a candidate with a Bachelor’s degree in a relevant field, complemented by a minimum of three years of pertinent professional experience. The ideal applicant will demonstrate proficiency in industry-standard software and tools, alongside strong analytical and problem-solving capabilities. Excellent communication skills, both written and verbal, are essential for effective collaboration and stakeholder engagement. The role requires a proven track record of delivering results in a fast-paced environment, with a keen attention to detail and a commitment to continuous learning and innovation.
A bachelor’s degree in Human Resource Management is required for this position.
With a minimum of five years of hands-on Human Resources experience—ideally within an international or local NGO setting—you possess a solid grasp of HR best practices, industry standards, staff medical insurance protocols, and Kenyan employment legislation.
A fully accredited member of the Institute of Human Resource Management (HRM), holding a current and valid professional practicing license.
A Chartered Professional Accountant (CPA) designation at Level III or higher will be considered an asset.
Proficient in computer operations and possesses advanced skills in utilizing MS Word, Excel, QuickBooks, and Google Docs to perform tasks efficiently and accurately.
Proficient in understanding and applying workplace safety legislation as well as employee benefits compliance standards.
Proficient in understanding and applying taxation laws to ensure compliance and optimize financial outcomes.
Must possess exceptional proficiency in English coupled with outstanding report-writing capabilities.
Detail-oriented professional possessing robust interpersonal acumen and exceptional coaching capabilities.
Seasoned in examining program budgets and performing value-for-money or cost-effectiveness evaluations.
Please ensure your application includes a cover letter, your CV, and all relevant certificates, which should be sent to jobs@kenyaconnect.org. Additionally, list the names, titles, email addresses, and phone numbers of three professional references on your CV. While including one letter of recommendation is optional, it is not a mandatory part of the application process.
Qualifications
BA/BSc/HND
Experience Required
5 years
