GENERAL SUMMARY:
The Accounts Officer is tasked with maintaining precise financial records, executing transactions, and facilitating financial operations. This position plays a pivotal role in ensuring prompt reconciliations, thorough documentation, and adherence to organizational policies and procedures. Additionally, the role delivers organized support to procurement processes, encompassing documentation, vendor liaison, and the monitoring of purchasing activities. Ideally suited for individuals with a strong grasp of accounting principles and the ability to thrive in a structured, compliance-driven setting, this role demands meticulous attention to detail. Candidates must possess outstanding numerical, organizational, communication, and spreadsheet capabilities to excel in this position.
Oversee a range of critical responsibilities to ensure seamless operations and deliver outstanding results. Key duties include managing daily workflows, coordinating team efforts, and ensuring adherence to established protocols. Additionally, the role demands meticulous attention to detail, strong problem-solving capabilities, and the ability to meet tight deadlines consistently. Responsibilities also encompass maintaining accurate records, fostering collaboration across departments, and contributing to strategic planning initiatives.
Oversee the oversight of financial operations and maintain meticulous records to ensure accuracy and compliance with established protocols.
Accurately and promptly process and document financial transactions to ensure meticulous record-keeping and adherence to established timelines.
Thoroughly examine and validate invoices to confirm all necessary details are present and that they have received the appropriate approval prior to processing payments.
Oversee employee expense reimbursements in strict adherence to established organizational policies and procedures.
Ensure all financial records—both digital and physical—are meticulously maintained and kept current to support accurate accounting and compliance.
Responsible for maintaining and updating tracking systems to monitor payment activities, guaranteeing accurate allocation and reconciliation of financial transactions.
The position involves performing reconciliations and generating reports, ensuring accuracy and completeness in financial data. Responsibilities include identifying discrepancies, resolving inconsistencies, and maintaining detailed records. Proficiency in accounting software and strong analytical skills are required, along with meticulous attention to detail. Experience with financial reporting and reconciliation processes is essential to support compliance and decision-making.
Conduct weekly reconciliations of bank accounts and designated general ledger accounts.
Proactively detect and correct discrepancies with efficiency and urgency to ensure accuracy and compliance.
Compile and submit journal entries as necessary, in accordance with the guidance provided by the Head of Department.
Prepare and maintain supporting schedules for designated general ledger accounts to ensure accurate financial records and compliance with accounting standards.
The Audit & Compliance function is responsible for ensuring adherence to regulatory standards, internal policies, and industry best practices to mitigate risks and maintain operational integrity. This role involves conducting thorough audits, evaluating control effectiveness, and identifying areas for improvement to support organizational compliance. Key responsibilities include reviewing financial records, assessing operational processes, and verifying adherence to legal and regulatory requirements. Candidates must possess strong analytical skills, attention to detail, and a solid understanding of compliance frameworks, along with relevant professional certifications or experience in audit, risk management, or regulatory compliance. Effective communication and the ability to collaborate with cross-functional teams are essential to drive compliance initiatives and implement corrective actions.
All financial transactions must be meticulously recorded in compliance with established policies, ensuring they remain prepared for audit at any time.
Assist with both internal and external audits by assembling schedules and compiling necessary documentation.
Ensure full compliance with established finance policies, procedures, and internal controls at all times.
Engage with external stakeholders, including the Kenya Revenue Authority (KRA) and vendors, as necessary to ensure alignment and effective communication.
Our team is seeking a skilled Procurement Support professional to assist in managing and streamlining the procurement process. The ideal candidate will possess strong organizational skills and the ability to coordinate with various departments to ensure timely delivery of goods and services. Responsibilities include preparing purchase requisitions, verifying vendor invoices, and maintaining accurate records of procurement activities. Requirements include proficiency in procurement software, excellent communication skills, and a minimum of two years of relevant experience in a procurement or administrative role.
Collaborating closely with Division and Department representatives, assist in the development of procurement documentation, including Los and delivery notes.
Accurately maintain procurement records and monitor the progress of orders to ensure timely and precise documentation.
Collaborate with various departments and external suppliers to guarantee the punctual arrival of goods and services.
Support the preparation and review of supplier documentation, conduct evaluations, and perform compliance verifications as required.
Conduct necessary market research and perform vendor comparisons to gather essential insights and evaluate potential suppliers.
Provides comprehensive administrative assistance and manages consumable supplies to ensure seamless office operations. Responsible for tracking inventory levels, procuring necessary materials, and maintaining accurate records of usage and expenditures. Handles general office tasks, including data entry, filing, and correspondence, while coordinating with vendors to secure timely deliveries of essential items. Demonstrates strong organizational skills and attention to detail to support team productivity and efficiency.
Conduct monthly stocktaking and asset tagging procedures to ensure accurate inventory records and compliance with organizational standards.
Establish and sustain structured filing systems to manage finance and procurement documentation efficiently.
Offer comprehensive administrative assistance to the Finance Department as required.
Seeking candidates with a solid educational background and relevant professional experience. Applicants should possess a degree in a related field from an accredited institution and demonstrate a minimum of three years of hands-on experience in a comparable role. Prior involvement in similar projects or responsibilities within the industry is highly advantageous.
A bachelor’s degree in Finance, Supplies, Procurement, or a closely related field is required.
Intermediate level of an Accounting Professional qualification, such as CPA or ARCA II (or higher), is required.
We are seeking candidates with a minimum of three to five years of relevant industry experience, ideally including hands-on involvement in procurement functions.
Highly skilled in utilizing MS Excel and Google Suite, with proven expertise in accounting software and document management systems.
Proficiency in fundamental bookkeeping practices and a solid grasp of financial regulatory frameworks are essential for this role.
Requires a solid foundation in relevant technical or functional expertise, strong analytical capabilities, and effective communication abilities. Demonstrates proficiency in problem-solving and critical thinking, along with a capacity for adaptability in dynamic environments. Must exhibit meticulous attention to detail, organizational skills, and the ability to collaborate seamlessly within team settings. Prioritizes efficiency while maintaining high standards of accuracy and quality in all deliverables.
Proficiency in both English and Swahili is essential.
A highly refined and seasoned professional with strong interpersonal capabilities, adept at collaborating seamlessly with colleagues across all organizational tiers.
Demonstrates outstanding ability to effectively manage time and resolve challenges with efficiency and precision.
Demonstrated aptitude for managing confidential and sensitive data with the necessary level of discretion and professionalism.
Demonstrates the capacity to act promptly and remain calm under pressure in scenarios that affect the well-being and protection of children.
Demonstrates sound judgment and discernment when making autonomous choices.
go to method of application
To submit your application, kindly utilize the provided link(s) on the company’s official website.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
