GENERAL SUMMARY:
The Accounts Officer ensures the integrity of financial records by processing transactions, maintaining accurate documentation, and supporting core financial operations. This position plays a pivotal role in facilitating timely reconciliations while adhering to organizational policies and regulatory standards. Additionally, the role offers structured assistance to procurement functions, encompassing vendor coordination, transaction tracking, and comprehensive documentation. Ideal for individuals with a strong grasp of accounting principles and the ability to thrive in a structured, compliance-driven setting, this position demands meticulous attention to detail. Proficiency in numerical analysis, organizational methods, effective communication, and advanced spreadsheet applications is mandatory for success in this role.
Performs a range of essential duties and fulfills key responsibilities to ensure operational excellence and organizational success.
Maintains accurate financial records and oversees operational financial activities to ensure compliance and transparency in all transactions and reporting.
Accurately process and record financial transactions promptly to ensure compliance with established accounting standards and maintain the integrity of financial records.
Review and validate invoices to confirm accuracy, completeness, and adherence to established approval protocols prior to processing for payment.
Oversee the processing and reimbursement of employee expenses, ensuring strict adherence to established organizational policies and procedures.
Ensure financial records—both digital and physical—are meticulously maintained and consistently kept current.
Responsible for maintaining and updating payment tracking tools, ensuring accurate allocation and reconciliation of transactions.
The position involves reconciling financial records and generating accurate reports to ensure data integrity and compliance with established standards. Key responsibilities include identifying discrepancies, investigating variances, and resolving inconsistencies in transactional data. Proficiency in accounting software and strong analytical skills are essential to support audit trails, maintain documentation, and meet reporting deadlines. Attention to detail and the ability to communicate findings clearly are critical for collaborating with cross-functional teams and stakeholders.
Conduct weekly reconciliations of bank accounts and designated general ledger accounts to ensure accuracy and alignment of financial records.
Proactively detect and address any inconsistencies without delay to ensure accuracy and efficiency.
Prepare journal entries as instructed by the Head of Department and ensure they are accurately prepared and promptly posted.
Prepare and oversee supporting schedules for designated general ledger accounts to ensure accuracy and compliance with established accounting standards.
Conducts thorough audits and ensures strict compliance with regulatory standards and internal policies to mitigate risks and uphold organizational integrity.
Ensure meticulous documentation of all financial transactions in accordance with established policies, maintaining complete audit readiness at all times.
Facilitate internal and external audits by compiling schedules and assembling the necessary documentation.
Ensure full compliance with established financial policies, procedures, and internal control frameworks, upholding the highest standards of financial governance and operational integrity at all times.
Maintain ongoing communication and collaboration with external stakeholders, including the Kenya Revenue Authority (KRA) and third-party suppliers, as dictated by operational needs.
We provide essential assistance in sourcing, negotiating, and acquiring goods and services to meet organizational needs efficiently. This role involves collaborating with suppliers, evaluating vendor proposals, and ensuring compliance with procurement policies and regulations. Key responsibilities include maintaining accurate records of transactions, tracking expenditures, and facilitating timely deliveries. Strong analytical skills are required to assess market trends, cost-saving opportunities, and supplier performance. Effective communication and negotiation abilities are also critical to foster productive vendor relationships and secure favorable terms. Proficiency in procurement software and data management tools is preferred to streamline processes and enhance operational efficiency.
Collaborate closely with division and department representatives to assist in drafting procurement documents, including local purchase orders (Los) and delivery notes.
Maintain precise procurement documentation and monitor order statuses diligently.
Collaborate effectively with internal departments and external vendors to guarantee punctual receipt of goods and services.
Provide support in managing supplier documentation, conducting evaluations, and ensuring compliance with established standards.
Conduct routine market research and vendor comparisons as required.
Provides essential administrative support and manages consumable supplies to ensure seamless office operations. Handles inventory tracking, procurement, and distribution of office materials while maintaining organized records. Assists with general office tasks, including document preparation, correspondence, and coordination of office resources. Requires proficiency in office software, strong organizational skills, and attention to detail.
Conduct monthly stocktaking and asset tagging activities to maintain accurate inventory records and ensure proper asset management.
Organize and maintain structured filing systems to manage finance and procurement records efficiently.
Offer comprehensive administrative assistance to the Finance Department, as requested, ensuring efficient and timely support for all operational and clerical tasks.
Seeking candidates with a strong educational background and relevant professional experience. Applicants must hold a degree in a related field or demonstrate equivalent qualifications. A minimum of [X] years of hands-on experience in [specific industry/role] is required. Preferred candidates will have additional certifications or advanced training in [relevant area]. The ideal applicant should showcase a proven track record of success in prior positions and the ability to adapt to evolving industry demands.
A Bachelor’s Degree in Finance, Procurement, Supply Chain Management, or a closely related field is required for this position.
Intermediate-level accounting professionals should hold a Certified Public Accountant (CPA) designation or an ARCA qualification at the second level, or possess a higher credential in the field.
Seeking candidates with a minimum of three to five years of relevant professional experience, ideally including procurement-related responsibilities.
Demonstrates advanced technical skills in Microsoft Excel and Google Suite, along with a solid understanding of accounting software and documentation management systems.
Proficiency in fundamental bookkeeping processes and an understanding of financial regulatory frameworks are required.
Requires proficiency in [specific skills or areas, e.g., data analysis, project management, or software proficiency], along with strong analytical and problem-solving capabilities. Demonstrated expertise in [relevant fields or tools] is essential, coupled with excellent communication and teamwork skills to collaborate effectively across departments. The ability to adapt to changing priorities and meet deadlines in a fast-paced environment is critical. Prior experience in [specific industry or role, if applicable] is preferred, and a commitment to continuous learning and professional development is highly valued.
Proficient in both English and Swahili is required.
Professional with strong interpersonal skills cultivated through experience, adept at engaging effectively with colleagues across all organizational levels.
Demonstrates outstanding proficiency in managing time efficiently and resolving challenges effectively.
Demonstrates exceptional judgment and professionalism in managing confidential and sensitive information with the utmost care and discretion.
Must exhibit prompt responsiveness and steadfast composure when addressing situations that affect the safety and security of children.
Demonstrates sound judgment and discretion in evaluating and executing independent decisions effectively.
Applicants are required to submit their materials through the designated application method. This structured approach ensures all submissions are processed uniformly and efficiently. The method simplifies tracking and provides a standardized format for candidates to follow. Additionally, it aids in maintaining consistency during the evaluation process.
To submit your application, kindly utilize the provided link(s) located on the company’s official website.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
