GENERAL SUMMARY:
The Accounts Officer plays a pivotal role in overseeing financial accuracy by managing records, executing transactions, and facilitating smooth financial operations. This position ensures precision in reconciliations, meticulous documentation, and adherence to established organizational policies and regulatory standards. Furthermore, the role contributes to streamlined procurement activities by handling documentation, liaising with vendors, and monitoring purchase orders. Ideal for individuals with a strong foundation in accounting principles and a preference for structured, compliance-driven environments, this role demands meticulous attention to detail. Candidates must possess advanced numerical proficiency, exceptional organizational abilities, clear communication skills, and advanced spreadsheet expertise.
Performs a range of critical duties and fulfills key responsibilities central to the role, including but not limited to executing core functions essential to operational success. Tasks encompass maintaining high standards of performance, adhering to established guidelines, and ensuring alignment with organizational objectives. The position demands meticulous attention to detail, a proactive approach to problem-solving, and the ability to work both independently and collaboratively within a team framework.
Maintains accurate financial records and ensures compliance with accounting standards through meticulous bookkeeping and systematic record-keeping procedures.
Accurately process and record financial transactions with efficiency and timeliness.
Review invoices to verify accuracy, completeness, and compliance with approval protocols prior to processing for payment.
Oversee the processing of employee expense reimbursements in strict accordance with established organizational guidelines and procedures.
Ensure financial records—both digital and physical—are meticulously maintained and consistently kept current.
Maintain and update tracking tools to accurately record payment transactions while ensuring proper allocation and reconciliation of funds.
The incumbent is tasked with executing reconciliations and generating reports to ensure accuracy and compliance in financial data. This role involves verifying transactions, resolving discrepancies, and maintaining detailed records to support audits and financial analysis. Proficiency in accounting software and strong analytical skills are essential, along with the ability to meet deadlines in a fast-paced environment.
Conduct weekly reconciliations of bank accounts and designated general ledger accounts to ensure accuracy and alignment between financial records.
Proactively detect and address discrepancies with urgency to ensure resolution is achieved promptly.
Compile journal entries as instructed by the Head of Department and publish them where necessary.
Prepare and oversee supporting schedules for designated general ledger accounts to ensure accurate and timely financial reporting.
Audit and Compliance professionals are responsible for ensuring adherence to regulatory standards, internal policies, and industry best practices. They conduct thorough evaluations of financial records, operational processes, and control systems to identify risks, discrepancies, or non-compliance issues. By performing detailed audits—whether internal, external, or specialized—these specialists assess the effectiveness of governance frameworks and recommend corrective actions to mitigate potential vulnerabilities. Their role also involves collaborating with cross-functional teams to implement robust compliance programs, maintain accurate documentation, and foster a culture of accountability. Strong analytical skills, attention to detail, and a deep understanding of applicable laws and regulations are essential for success in this position.
All financial transactions must be meticulously recorded and maintained in accordance with established policies to ensure compliance and audit readiness.
Facilitate internal and external audits by assembling schedules and compiling necessary documentation.
Ensure full compliance with established finance policies, procedures, and internal controls at all times.
As needed, collaborate with external stakeholders, including the Kenya Revenue Authority (KRA) and vendors, to ensure effective communication and alignment.
We provide comprehensive assistance in procurement operations, ensuring timely acquisition of goods and services while maintaining cost efficiency and compliance with organizational policies. This role involves coordinating with suppliers, managing purchase orders, and verifying deliveries to meet project deadlines. Strong attention to detail, proficiency in procurement software, and adherence to regulatory standards are essential. Additionally, the position requires effective communication with internal stakeholders to align procurement activities with business objectives, along with the ability to resolve supplier-related issues promptly.
Collaborate closely with Division and Department representatives to assist in the preparation of procurement documents, including Los and Delivery Notes.
Maintain meticulous procurement records and monitor order statuses with precision.
Collaborate with various departments and external vendors to facilitate the prompt delivery of goods and services.
Provide support in managing supplier documentation, conducting evaluations, and ensuring compliance verification.
Conduct market research and analyze vendor offerings as required to support business needs.
We provide comprehensive administrative assistance and manage all consumables-related tasks to ensure seamless office operations. This role involves procuring, tracking, and replenishing essential supplies while maintaining organized records and coordinating with vendors. Additionally, the position requires handling routine administrative duties, such as managing correspondence, scheduling appointments, and supporting team members with clerical tasks. Strong organizational skills, attention to detail, and proficiency in office software are essential for success in this position.
Facilitate the monthly stocktaking and asset tagging initiatives to maintain accurate records and optimize inventory control.
Oversee the systematic organization of financial and procurement documentation to ensure efficient record-keeping and compliance with established protocols.
Offer comprehensive administrative assistance to the Finance Department in accordance with operational requirements.
Candidates must possess a relevant bachelor’s or advanced degree in their field of study, along with a minimum of [X] years of professional experience in a comparable role. Prior involvement in [specific industry/field] is strongly preferred, ensuring familiarity with sector-specific practices and challenges. Additionally, applicants should demonstrate proficiency in [specific skills or tools], as these are essential for executing key responsibilities effectively. A proven track record of [specific achievements or contributions] will be highly advantageous in this position.
A Bachelor’s Degree in Finance, Procurement, Supply Chain Management, or a closely related discipline is required.
An intermediate-level qualification in professional accounting, such as Certified Public Accountant (CPA) or Association of Chartered Certified Accountants (ARCA) Part II, or an equivalent higher credential, is required.
Seeking candidates with three to five years of experience in a comparable position, ideally including procurement-related responsibilities.
Demonstrates advanced technical skills in MS Excel and Google Suite, with a strong working knowledge of accounting software and documentation management systems.
Proficiency in foundational bookkeeping methodologies and comprehension of financial regulatory frameworks are essential for this role.
Demonstrated expertise in relevant technical, analytical, and interpersonal domains, encompassing a robust understanding of industry-specific principles and best practices. Essential competencies include strong problem-solving capabilities, effective communication skills, and the ability to collaborate seamlessly within cross-functional teams. Proficiency in utilizing specialized tools, methodologies, or software systems pertinent to the role is required. Additionally, a commitment to continuous learning and professional development is highly valued.
Proficiency in both English and Swahili is required.
Well-honed and seasoned interpersonal abilities, enabling seamless collaboration with colleagues across all levels of the organization.
Demonstrates outstanding proficiency in managing time efficiently and resolving challenges effectively.
Maintains the highest standards of confidentiality when handling sensitive and classified information.
Must possess the capacity to react promptly and remain composed amidst circumstances that affect the well-being and protection of children.
Demonstrates sound judgment and the capacity to make independent decisions with appropriate discretion.
We kindly request that interested candidates submit their application materials via our established application method. Your application should include all necessary documents and information as outlined in our application guidelines.
To submit your application, please utilize the provided link(s) on the company’s official website.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
