Role Summary
Peña’s recruitment effectiveness hinges on a structured, consistent, and candidate-focused hiring process. The Talent Acquisition Lead oversees the entire recruitment lifecycle—prioritizing Integrated Patient Services (IPS) roles, including clinical and medical center positions—and also assists with Support Office (SO) hiring, ensuring each selection aligns with Peña’s quality benchmarks while delivering an exceptional candidate experience.
This position requires a proactive, results-driven individual to execute core functions within Peña’s recruitment framework, collaborating closely with the Talent Acquisition Manager to uphold established process standards. The role involves providing direct support to hiring managers, sustaining pipeline integrity, and meticulously overseeing each stage of the hiring process to ensure thoroughness and adherence to best practices.
Oversee and execute a comprehensive range of critical duties central to the role, including but not limited to analyzing operational data, developing strategic initiatives, and ensuring adherence to organizational policies. Collaborate with cross-functional teams to align projects with company objectives, while providing mentorship and guidance to junior staff members to foster professional growth. Lead process improvements by identifying inefficiencies, implementing best practices, and monitoring performance metrics to drive measurable results. Additionally, serve as a liaison between departments to streamline communication, resolve conflicts, and enhance collaboration. Ensure compliance with industry regulations and maintain meticulous documentation of all activities to support audits and reporting requirements.
We facilitate the entire recruitment lifecycle, from identifying hiring needs to extend offers, ensuring efficient and strategic talent acquisition. This involves collaborating with hiring managers to understand role requirements, sourcing qualified candidates through diverse channels, and conducting structured interviews. Additionally, we manage candidate communications, coordinate onboarding logistics, and track hiring metrics to optimize the process. Strong interpersonal skills, proficiency in recruitment tools, and a results-driven mindset are essential for success in this role.
Manages the full recruitment lifecycle for designated positions, commencing with role activation and concluding with the offer stage, all while adhering to Peña’s Hiring System guidelines and mutually agreed service level agreements.
Manages every phase of the recruitment cycle, from crafting and disseminating job postings to reviewing applications, arranging assessment sessions, coordinating interview schedules with panel members, and maintaining clear, timely communication with all candidates throughout the process.
Performs structured screening interviews and assists with panel interviews to evaluate candidates based on established competency and cultural alignment criteria.
Maintains professional, courteous, and prompt communication with every candidate throughout each stage of the hiring process.
Collaborates closely with hiring managers and HR Business Partners to ensure alignment on role specifications, candidate progression, and hiring determinations.
Ensures strict adherence to established processes while maintaining high-quality standards throughout all operational activities.
Adheres to and implements Peña’s recruitment standard operating procedures throughout each phase, identifying any deviations and promptly escalating process-related risks to the Talent Acquisition Manager.
Ensures all job descriptions adhere to the established quality gate criteria prior to their activation for recruitment purposes.
Consistently applies established assessment tools and evaluation criteria across all positions to uphold fairness and objectivity in the hiring process.
Maintains precise and up-to-date candidate records within the Applicant Tracking System (ATS) throughout each phase of the recruitment process, ensuring consistent data integrity at every stage.
Ensures a seamless pre-boarding transfer to the HRBP team by verifying the completion of all documentation and facilitating a smooth, punctual transition.
Pipeline & Talent Attraction professionals drive organizational growth by proactively identifying, engaging, and nurturing top-tier talent before recruitment needs arise. They strategically build and maintain relationships with potential candidates through networking, employer branding initiatives, and targeted outreach to ensure a robust pipeline of qualified individuals. Additionally, they analyze workforce trends, assess talent gaps, and collaborate with hiring managers to align recruitment strategies with long-term business objectives. Strong interpersonal skills, market awareness, and data-driven decision-making are essential for success in this role.
Maintains dynamic talent pipelines, especially for high-volume and recurring clinical positions, to ensure Peña never begins recruitment from scratch for critical hires.
Implements sourcing plans developed by the Talent Acquisition Manager, leveraging job boards, professional networks, referrals, and community channels to identify and engage high-caliber candidates.
Actively engages in proactive outreach initiatives aimed at identifying and attracting potential candidates for positions that have proven challenging to fill.
The individual is responsible for tracking pipeline performance across various roles, identifying early indicators of potential sourcing difficulties, and promptly escalating these concerns to the Talent Acquisition Manager for proactive resolution.
The role involves providing comprehensive support to stakeholders and hiring managers throughout the recruitment process. This includes managing communication, addressing inquiries, and ensuring alignment with organizational hiring objectives. Additionally, the position requires coordinating interviews, gathering feedback, and assisting with the onboarding process as needed. Strong interpersonal and organizational skills are essential to effectively collaborate with cross-functional teams and facilitate a seamless hiring experience.
Acts as the primary liaison for hiring managers regarding ongoing recruitment initiatives, ensuring they remain updated on candidate developments, subsequent actions, and projected timelines.
Before each interview panel, coaches educate hiring managers regarding interview benchmarks, assessment guidelines, and procedural requirements to ensure consistency and alignment with organizational standards.
Monitors essential recruitment metrics for designated positions and maintains transparency by utilizing internal reporting systems.
Actively detects process inefficiencies or persistent challenges reported by hiring managers and presents actionable suggestions to the Talent Acquisition Manager for consideration.
Foster a dynamic workplace environment where teamwork and shared values drive collective success, encouraging employees to embrace diversity, innovation, and mutual respect. Promote open communication channels to ensure transparency and trust across all levels of the organization. Facilitate cross-functional collaboration to leverage diverse perspectives and enhance problem-solving capabilities. Champion initiatives that strengthen employee engagement, professional development, and a sense of belonging. Measure and analyze collaboration metrics to identify opportunities for improvement and alignment with company goals.
Demonstrates the Peña Way through consistent displays of integrity, compassion, and responsibility in all engagements with candidates and stakeholders.
Serves as a trusted representative of Peña throughout the hiring process, guaranteeing that each candidate departs with an elevated perception of the company.
Drives the cultivation of an exceptional TA team culture characterized by unwavering standards, ongoing professional development, and collective responsibility for hiring success.
Success Looks Like
We are actively seeking top-tier talent to meet Peña’s accelerating growth objectives, ensuring each hire aligns with our strategic priorities and contributes to long-term success.
Proactive talent pipelines are robust and strategically positioned for growth and expansion.
Dependable and strategic partners, hiring managers value and depend on the TA team for their expertise and support.
Recruitment systems are designed to be highly efficient, methodically structured, and driven by comprehensive data insights.
Consistently, candidates experience an exceptional journey throughout the process.
You will be an excellent candidate if you possess
Applicants must possess a Bachelor’s degree in a relevant field, such as Computer Science, Engineering, or Mathematics, along with a minimum of three years of professional experience in software development or a closely related discipline. Proficiency in programming languages like Python, Java, or C++ is essential, alongside expertise in database management and system architecture. Strong problem-solving abilities, analytical thinking, and effective collaboration skills are required to thrive in this dynamic environment. Familiarity with cloud platforms, DevOps practices, and agile methodologies will be advantageous. Candidates should demonstrate a commitment to continuous learning and innovation.
A qualification in Human Resource Management, Business, Psychology, or an equivalent discipline at the higher diploma level is required.
Experienced professionals with a proven track record in delivering results are encouraged to apply for this opportunity. Candidates should possess a minimum of five years of relevant industry experience, along with specialized expertise in key functions pertinent to the role. A strong understanding of industry best practices and the ability to apply them in dynamic environments is essential. Additionally, applicants must demonstrate exceptional problem-solving skills, adaptability to change, and a commitment to continuous learning and professional development.
With a minimum of two to four years of practical recruitment experience, candidates possessing substantial familiarity with high-volume staffing or clinical/healthcare recruitment settings will be given preference.
Proven track record in overseeing comprehensive recruitment processes, spanning from candidate sourcing and selection to extending offers and facilitating smooth pre-boarding transitions.
Proven expertise in performing organized interviews and utilizing competency-based assessment methodologies.
Proven expertise in applicant tracking systems (ATS) alongside a demonstrated ability to meticulously manage recruitment records and data with precision.
We seek candidates who possess a diverse skill set and exhibit strong personal attributes, including excellent communication, problem-solving, and organizational abilities. Proficiency in relevant software, tools, or technical expertise is required, depending on the role. Additionally, the ideal applicant demonstrates adaptability, teamwork, and a commitment to continuous learning. Strong attention to detail and the capacity to manage multiple priorities efficiently are essential. Prior experience in similar positions is preferred, though not mandatory for all roles. A proactive mindset and the ability to work both independently and collaboratively are highly valued.
Highly proficient in organizing tasks and overseeing multiple open positions concurrently, ensuring unwavering focus and meticulous attention to detail throughout the process.
A strong and articulate communicator with the ability to interact effectively and professionally with candidates, hiring managers, and stakeholders at various organizational levels.
Demonstrates strong decision-making skills in evaluating and selecting candidates based on both competency-based criteria and alignment with organizational culture.
Demonstrates unwavering dedication to established process standards by rigorously adhering to SOPs and taking full ownership of meeting agreed-upon timelines and quality milestones.
Data-driven professionals maintain meticulous records through timely updates, leverage key performance indicators to identify potential risks, and implement data insights to foster continuous enhancements.
Demonstrates unwavering commitment to the Peña Way, characterized by enthusiasm, integrity, accountability, and a sincere dedication to attracting top talent to the organization.
Qualifications
BA/BSc/HND
Experience Required
2 - 4 years
