GENERAL SUMMARY:
The Accounts Officer ensures the precision of financial records, executes transactions, and facilitates core financial operations. This position plays a pivotal role in maintaining timely reconciliations, proper documentation, and adherence to organizational policies and procedures. Additionally, the role delivers systematic support to procurement functions, encompassing documentation, vendor management, and the monitoring of purchasing activities. Ideal for individuals with a strong command of accounting principles and a preference for structured, compliance-oriented environments, this role demands meticulous attention to detail. Proficiency in numerical analysis, organizational planning, effective communication, and advanced spreadsheet capabilities are critical prerequisites for success in this position.
Performs a range of critical duties and fulfills key responsibilities as part of this role, including managing assigned tasks with precision and efficiency. Ensures all obligations are met in accordance with established guidelines and organizational standards. Collaborates closely with team members to achieve departmental objectives and support broader company goals. Maintains accurate records, adheres to protocols, and contributes to process improvements where applicable. Demonstrates strong problem-solving abilities and adaptability in dynamic work environments. Prioritizes tasks effectively to meet deadlines while maintaining high-quality output. Complies with all relevant policies, regulations, and safety procedures. Participates in professional development opportunities to enhance skills and knowledge. Serves as a reliable resource for colleagues, fostering a collaborative and productive workplace culture.
Maintains precise financial records and oversees operational finances with diligence and accuracy.
Process and log financial transactions with precision and efficiency, ensuring all entries are completed promptly and accurately.
Review and validate invoices for completeness and compliance with established approval protocols prior to processing payment.
Oversee employee expense reimbursements in strict adherence to established organizational guidelines.
Ensure the integrity and currency of financial records, encompassing both digital and physical formats.
Maintain and update payment tracking tools, ensuring accurate allocation and reconciliation of financial records.
The position involves preparing and reviewing reconciliations and financial reports to ensure accuracy and compliance with established standards. Responsibilities include identifying discrepancies, resolving variances, and maintaining detailed records of all reconciliation activities. Additionally, the role entails generating reports to support audits, financial analysis, and decision-making processes. Strong attention to detail, analytical skills, and proficiency in accounting software are required to perform the duties effectively.
Conduct weekly reconciliations of bank accounts and specific general ledger accounts to ensure accuracy and alignment between financial records.
Investigate and address discrepancies promptly to ensure accuracy and efficiency.
Compile and submit journal entries as instructed by the Head of Department, ensuring accuracy and timeliness in all financial documentation.
Prepare and maintain supporting schedules for designated general ledger accounts to ensure accuracy and completeness in financial records.
Conducts thorough reviews to ensure adherence to regulatory standards and internal policies, identifying risks and verifying accuracy in financial records and operational procedures. Develops and implements compliance frameworks, monitors ongoing regulatory changes, and provides guidance to mitigate potential violations. Collaborates with cross-functional teams to conduct audits, assess control effectiveness, and recommend improvements for enhanced governance and risk management. Maintains detailed documentation of findings, tracks remediation efforts, and reports key metrics to senior leadership to support informed decision-making.
Ensure all financial transactions adhere rigorously to established policies and are maintained in a condition that facilitates seamless audits.
Facilitate both internal and external audits by compiling and organizing necessary schedules and documentation.
Ensure full compliance with established finance policies, procedures, and internal controls at all times.
Serve as the primary point of contact and establish effective communication channels with external stakeholders, including the Kenya Revenue Authority (KRA) and various vendors, as and when necessary.
We provide comprehensive assistance in the procurement process, including sourcing, vendor management, contract administration, and purchase order processing. Key responsibilities involve coordinating with internal stakeholders to identify procurement needs, evaluating supplier proposals, and negotiating favorable terms. Proficiency in procurement software and strong analytical skills are required, along with the ability to maintain accurate records and ensure compliance with organizational policies. Excellent communication and organizational abilities are essential to facilitate smooth procurement operations.
Collaborate closely with Division and Department representatives to assist in the preparation of procurement documents, including Los and Delivery notes.
Maintain precise procurement documentation and monitor the status of orders throughout their lifecycle.
Collaborate with various departments and external vendors to ensure the punctual receipt of required goods and services.
Provide support in managing supplier documentation, conducting evaluations, and ensuring compliance with relevant standards and regulations.
Conduct market research and compare vendors as necessary to provide essential support.
We provide essential administrative support and oversee consumables management, ensuring seamless operations. This role involves maintaining inventory levels of necessary supplies, processing requisitions, and coordinating deliveries to meet departmental needs. Candidates must possess strong organizational skills, attention to detail, and proficiency in office software. Responsibilities include tracking usage trends, forecasting supply requirements, and collaborating with vendors to secure timely replenishments. Experience in supply chain coordination or administrative roles is preferred.
Responsibilities include facilitating monthly stocktaking procedures and managing the accurate tagging of company assets.
Organize and manage filing systems for financial and procurement documents in a structured and efficient manner.
Offer comprehensive administrative assistance to the Finance Department as required.
We are seeking candidates with a strong educational background and relevant professional experience. Applicants must possess a degree from an accredited institution in a related field, along with a minimum of [X] years of hands-on experience in [specific industry or role]. Prior roles should demonstrate expertise in [key skills or responsibilities], with a proven ability to [specific achievement or competency]. Ideal candidates will also exhibit proficiency in [relevant software, tools, or methodologies], ensuring they can contribute effectively from day one.
A Bachelor’s Degree in Finance, Supply Chain Management, Procurement, or a closely related field is required.
An intermediate-level Accounting Professional qualification, such as CPA or ARCA II, or a higher credential, is required.
Seeking candidates with three to five years of relevant professional experience, ideally including procurement expertise.
Proficient in utilizing MS Excel and Google Suite with a strong command of accounting software and documentation management systems.
Proficiency in fundamental bookkeeping practices and a solid understanding of financial regulatory frameworks are essential for this role.
Proven expertise is essential, encompassing a comprehensive understanding of relevant principles and practices. Strong analytical and problem-solving capabilities are required, along with effective communication skills to convey complex information clearly. Proficiency in specialized tools or methodologies pertinent to the role is also necessary. Additionally, the ability to collaborate across teams and adapt to evolving priorities is critical. Prior experience in a similar capacity is highly desirable to ensure seamless integration and performance.
Proficient in both English and Swahili, with a strong command of written and verbal communication in both languages.
Effectively interacts with colleagues across all organizational levels, demonstrating strong, professional interpersonal skills.
Demonstrates outstanding proficiency in managing time effectively and resolving complex issues with precision.
Maintains the highest level of confidentiality when dealing with sensitive and proprietary information, ensuring all details are handled with appropriate care and discretion.
Must demonstrate the ability to react promptly and remain composed during high-pressure situations that affect the safety and security of children.
Demonstrates sound judgment and discernment in making autonomous decisions independently.
Interested candidates should submit their applications through the specified method of application outlined below.
To submit your application, please utilize the provided link(s) on the company’s official website.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
