The Role
The Labour Market Integration & Human Resource Administrator (LMA & HR) is an entry-level position that plays a pivotal role within Nairobi’ Programs and Partnerships Department. This role serves as a vital link between Nairobi graduates and potential employers, cultivating strong employer relationships, mentoring graduates on career preparedness, and monitoring post-training success metrics. Additionally, the position offers comprehensive human resource and office administration support throughout the organization.
This position presents an excellent opportunity for a driven, personable professional committed to youth economic empowerment, with a strong desire to advance their career in the intersection of human resources and program management.
Oversee and execute core duties encompassing strategic planning, operational management, and collaborative team leadership to drive organizational objectives forward. Play an integral role in developing and implementing policies, procedures, and systems that enhance productivity, efficiency, and compliance with industry standards. Lead cross-functional initiatives, ensuring alignment with company goals while fostering innovation and continuous improvement across all departments. Conduct regular performance evaluations, provide mentorship to team members, and cultivate a high-performance culture through coaching and professional development opportunities. Serve as a liaison between senior management and staff, facilitating transparent communication and ensuring alignment with overarching business strategies.
We cultivate strategic alliances with employers, small and medium-sized enterprises, technology firms, and industry leaders to facilitate meaningful partnerships and enhance job placement opportunities. This role involves proactively engaging with potential collaborators, fostering long-term relationships, and aligning their hiring needs with qualified talent.
We seek to establish partnerships with organizations in Nairobi and other regions capable of providing employment, internships, or freelance opportunities for Nairobi Bits graduates.
Construct and oversee a dynamic employer database, monitoring engagement statuses, placement opportunities, and partnership agreements to ensure ongoing alignment with organizational objectives.
We collaborate with the communications team to organize job fairs, employer engagement events, and on-campus recruitment activities.
You will be responsible for drafting, negotiating, and finalizing placement agreements, memoranda of understanding (Mouse), and internship frameworks with partner organizations.
Act as the principal liaison for employers throughout each phase of recruitment and placement activities.
Monitor and document placement outcomes, encompassing the quantity of graduates who secure employment, along with the industries, positions, and compensation ranges they attain.
We seek a skilled professional to deliver career readiness and coaching services to graduate students, ensuring they are equipped for successful transitions into their desired career paths. The ideal candidate will possess a master’s degree in a relevant field, along with at least three years of experience in career development, counseling, or a closely related discipline. Responsibilities include providing one-on-one coaching sessions, facilitating workshops on resume writing and interview techniques, and collaborating with employers to create internship and job placement opportunities. Strong interpersonal skills, the ability to motivate and inspire, and proficiency in career assessment tools are essential. The role requires a commitment to fostering an inclusive and supportive environment for diverse student populations.
Our team is responsible for identifying and engaging qualified Coaches and Mentors to deliver tailored career readiness programs for Nairobi graduates, including individual coaching and group workshops focused on CV development, interview techniques, personal branding, and professional etiquette.
Evaluate graduates’ competencies, professional aspirations, and preparedness for employment, then align them with appropriate career opportunities.
Deliver personalized coaching sessions and ongoing follow-up assistance to graduates as they navigate their job search and transition into early employment.
Revise and maintain career readiness toolkits, CV and cover letter templates, LinkedIn profile guides, and related resource materials to ensure they remain current and effective.
Maintain a graduate tracking database to oversee post-training employment status at three, six, and twelve months.
Facilitate the establishment and growth of peer learning networks while fostering meaningful alumni mentorship connections among graduates.
We conduct comprehensive labor market analyses to identify emerging trends, skill demands, and workforce gaps, ensuring our programs align with industry needs. This involves gathering and interpreting data from multiple sources to inform strategic decisions. We assess current and future labor market conditions, evaluating how they impact workforce development initiatives. Our work supports the design and refinement of educational and training programs to enhance employability and meet evolving market requirements. Additionally, we collaborate with stakeholders across sectors to validate findings and foster alignment between education, training, and industry expectations. Strong analytical skills, proficiency in data interpretation, and the ability to translate insights into actionable recommendations are essential for success in this role.
Monitor developments in Kenya’s technology and digital economy to detect emerging skill requirements and priorities.
As the professional landscape evolves, new roles are emerging to address evolving industry demands and technological advancements. These positions require adaptable skill sets and innovative approaches to solve modern challenges. Employers seek candidates who can navigate dynamic environments, leverage emerging tools, and contribute to forward-thinking initiatives. The expansion of these categories reflects a shift toward specialized expertise and interdisciplinary collaboration in the workforce.
Share labor market insights with the training team to ensure Nairobi’ curriculum stays aligned with current industry demands and emerging trends.
Tasked with delivering employer-aligned outcomes, the role demands a strong alignment with organizational objectives and strategic goals. Responsibilities include collaborating with key stakeholders to drive initiatives forward, ensuring all actions support broader business targets. The position requires an individual capable of translating strategic visions into actionable tasks while maintaining a sharp focus on measurable results.
Prepare quarterly and annual reports detailing placement rates, employer feedback, and graduate outcomes, ensuring accuracy and timeliness in the presentation of key metrics and insights.
Assist the Programs and Partnerships team in compiling data and crafting compelling case studies to enhance donor reporting and strengthen fundraising proposals.
Responsible for overseeing and managing all facets of human resources operations, this role ensures compliance with employment laws and company policies while fostering a productive and inclusive workplace. Duties include recruitment, onboarding, employee relations, performance management, and benefits administration. The position requires a minimum of five years of HR experience, proficiency in HRIS software, and strong interpersonal and communication skills. Additionally, expertise in labor regulations, conflict resolution, and talent development is essential, along with the ability to maintain confidential employee information with integrity.
Support recruitment activities by creating and publishing job postings, evaluating and narrowing down candidate applications, facilitating interviews, and performing thorough background and reference verifications.
Prepare offer letters and employment agreements for newly hired personnel, and monitor contract expiration dates to facilitate timely renewals. Additionally, maintain accurate records of any modifications to employee status to ensure proper documentation.
Monitor probationary periods meticulously, confirming outcomes, granting extensions, or initiating terminations in strict adherence to agreed-upon timelines.
Support orientation and onboarding initiatives for new employees by assembling welcome packages, enrolling staff in benefits programs, and verifying the availability of adequate workspace and necessary resources.
Assist the Finance Manager in accurately processing employee compensation and benefits, ensuring payroll records are promptly updated to reflect any modifications.
Oversee the implementation of HR policies related to terms of employment, compensation and benefits, employment agreements, and leave documentation.
Administer the organization’s medical scheme and pension/provident fund by coordinating with insurance administrators to process reimbursements, enrollments, and removals efficiently.
Responsible for administering employee leave management and ensuring the Human Resource Information Management System (RIMS) is updated to maintain precise reporting; additionally, compile and distribute monthly organizational charts.
Oversee the performance management system to verify adherence to critical dates and deadlines.
Oversee the administration of contracts for volunteers, temporary staff, and interns, ensuring all agreements comply with organizational policies and legal standards.
Ensure adherence to all internal policies and procedures, as well as compliance with relevant Kenyan labor laws.
Seeking candidates with a strong academic background in a relevant field and proven professional experience in a comparable role. Essential qualifications include proficiency in specific software or tools, along with a minimum of [X] years of hands-on experience. The ideal applicant will demonstrate exceptional analytical and problem-solving skills, as well as the ability to work independently and collaboratively within a team. Strong communication skills and attention to detail are mandatory for success in this position.
A degree in Human Resource Management, Social Sciences, Development Studies, Business Administration, or a closely related discipline is required.
Seeking candidates with 0–2 years of experience in human resources, youth employment, career services, recruitment, or a closely related field, including relevant internship roles.
Demonstrates exceptional interpersonal abilities and a talent for cultivating meaningful relationships, coupled with a sincere dedication to fostering the growth and empowerment of young individuals.
Proficient in both written and oral communication in English and Kiswahili is essential.
Proficient in utilizing Microsoft Office Suite, including Word, Excel, and PowerPoint, with a strong aptitude for data and records management.
Proficient in Kenyan labor legislation and compliance standards, with a comprehensive grasp of applicable statutory obligations.
A proactive professional capable of autonomously executing responsibilities and efficiently balancing multiple priorities within a dynamic setting.
A demonstrated commitment to upholding the highest standards of integrity, honesty, maturity, and discretion, particularly in managing sensitive and confidential information, is essential.
Professional certification in Human Resource Management (HRM) is required, with membership in the Institute of Human Resource Management (HRM) Kenya considered a valuable asset.
Proficiency in Kenya’s technology sector, entrepreneurial landscape, or nonprofit organizations is essential.
Proficiency with human resources information systems or customer relationship management and applicant tracking software is required.
Demonstrated personal connection with or firsthand lived experience within urban informal settlement communities is required.
Proficient in utilizing youth-focused development frameworks, including but not limited to Technical and Vocational Education and Training (VET), the National Industrial Training Authority (NITA), and collaborations with the Kenya Private Sector Alliance (KE PSA), among others.
KPIs for this position encompass the strategic management of Labor Market Intelligence (LMA) and Human Resources initiatives, focusing on data-driven decision-making to enhance workforce planning and talent acquisition. Key responsibilities include analyzing workforce trends, benchmarking compensation and benefits, and developing HR policies that align with organizational objectives. Additionally, the role involves overseeing employee engagement surveys, assessing recruitment effectiveness, and implementing initiatives to improve retention and productivity. Proficiency in HR analytics tools, labor market research methodologies, and advanced Excel skills is required, along with strong communication abilities to present insights to stakeholders. The ideal candidate will hold a degree in Human Resources, Business Administration, or a related field, and possess relevant certifications such as SHRIMP or PHR.
Nairobi boasts an impressive graduate placement rate of 90%, with alumni securing employment, internships, or freelance opportunities within 3, 6, and 12 months following the completion of their training.
We establish and maintain strong relationships with employers by onboarding 10–15 new partners—including small and medium-sized enterprises (SMEs) and tech companies—each quarter, formalized through signed Memorandums of Understanding (Mouse) or placement agreements.
HR Compliance and Turnaround Efficiency – Achieving a 95% or higher completion rate for all HR processes, including contracts, confirmations, payroll updates, and leave records, with full accuracy and adherence to agreed deadlines. The objective is to consistently meet or exceed a 95% on-time completion rate while ensuring zero statutory compliance violations.
Graduates who successfully complete career readiness sessions are counted toward Career Readiness Engagement metrics.
Assisting with resume development, interview practice, and LinkedIn profile optimization contributed to enhanced employment confidence among participants. The program aims for 90% of graduates in each cohort to receive coaching.
Our goal is to achieve an 85% or higher data completeness rate for graduate outcome tracking, ensuring that employment status updates are recorded in the tracking database for graduates at the 3, 6, and 12-month follow-up intervals. This target applies to each cohort cycle to maintain consistent and reliable data collection standards.
Interested applicants must submit their materials by May 25, 2026.
We kindly invite interested candidates to forward their applications to the designated email address: vacancy@nairobits.com.
Qualifications
BA/BSc/HND , Diploma , Professional Certificate
Experience Required
0 - 2 years
