About the role
The Accountant is tasked with maintaining precise, punctual, and dependable project accounting data, overseeing project budgets, and ensuring adherence to USG guidelines and financial regulations. The offer and contract hinge on the availability of USG donor funding.
Responsibilities include overseeing daily operations to ensure efficiency and alignment with organizational goals, managing cross-functional teams to drive project completion, and maintaining high standards of quality and accountability. The role requires collaborating with stakeholders to identify needs, developing strategic plans to enhance performance, and implementing process improvements to optimize workflow. Additionally, the position involves monitoring key performance indicators to assess outcomes, preparing comprehensive reports to communicate progress, and fostering a culture of innovation and continuous improvement. Strong leadership, analytical thinking, and exceptional communication skills are essential to execute these duties effectively.
Prepare DA1 forms by entering, printing, and updating the VAT log on a daily basis. Communicate with vendors regarding approved DA1s, follow up on refunds and receipt transactions, and provide donors with ongoing updates on refund status to ensure all transactions are processed accurately and promptly.
Guide project personnel in synchronizing the project budget with the strategic work plan, ensuring that all executed activities remain within the designated financial allocations.
Accurately and promptly process payments by examining supporting documents, creating payment vouchers, drafting bank transfer instructions, and preparing checks for authorization, ensuring all transactions adhere to financial accuracy and regulatory compliance standards.
Monitor staff travel advances by notifying the pertinent project personnel about upcoming payments and required liquidations, while ensuring consistent communication and follow-up to uphold timely financial resource management and adherence to established deadlines.
Responsibilities include meticulously examining receipts and vouchers to confirm the presence of all necessary supporting documentation, thereby validating the accuracy of expenses and ensuring proper substantiation.
Evaluate expenditures and receipts to verify their validity by assessing reasonableness, eligibility, and compliance with pertinent guidelines, thereby supporting precise financial reporting and adherence to regulatory standards.
Prepare vendor reconciliations by obtaining statements of accounts from vendors, verifying their accuracy, and resolving any long-outstanding invoices to ensure the integrity of vendor records.
To ensure the integrity of financial records, meticulously reconcile debtors’ and staff accounts by confirming the proper expensing of all advances and the accurate receipting of any refunds.
Work collaboratively with internal and external auditors by preparing and supplying the necessary documentation and details to streamline the audit process and maintain clear, open communication.
Maintain a structured, meticulously documented, and logically ordered filing system for payments, both in physical and digital formats on a shared drive, ensuring project documents are readily accessible for daily operations and audits.
Monthly, submit declared stock holdings for Data ZA Born commodities to the insurance provider to fulfill regulatory reporting obligations.
Review staff timesheets and allocate associated costs across multiple program areas to maintain precise cost allocation and ensure accurate financial reporting.
We are seeking a highly motivated candidate with a minimum of five years of relevant experience in the field, preferably in a leadership role. A strong educational background in a related discipline is required, along with excellent communication and problem-solving skills. Proficiency in industry-standard software and tools is essential, and the ability to work effectively in a fast-paced environment is critical. The ideal candidate will demonstrate a proven track record of delivering results, collaborating with cross-functional teams, and maintaining high standards of professionalism. Additional certifications or advanced degrees in a pertinent area will be highly advantageous.
A bachelor’s degree in Accounting, Finance, or a closely related discipline is required.
Holds a Certified Public Accountant (CPA) designation at the CPA III level or CPA Advanced Level, or possesses an equivalent qualification.
With a minimum of three years of hands-on experience in finance and accounting, candidates should demonstrate a solid background in financial analysis, reporting, and compliance.
Proficiency in USG rules and regulations is required.
Proficiency in nonprofit organizational operations is advantageous, enhancing the candidate’s suitability for the role.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 years
