Job Purpose:
To efficiently stock, oversee, and distribute consignment items across medical surgical, pharmaceutical, pathology, and radiology departments, as well as Food & Beverage, Engineering, CAPEX, and general stores inventory—including non-inventory items—required by hospital-wide, outreach, and University Centre users. Additionally, ensuring precise reporting of inventory levels within respective areas of responsibility.
Responsibilities include overseeing daily operations to ensure efficiency and productivity, managing team performance and development, and fostering a collaborative work environment. You will be responsible for delegating tasks, monitoring progress, and addressing any operational challenges that may arise. This role requires strong leadership skills, exceptional organizational abilities, and the capacity to inspire and motivate a team. Additionally, you will collaborate with other departments to align objectives, implement best practices, and drive continuous improvement. Regular performance evaluations, effective communication, and strategic planning are essential to achieving departmental and organizational goals.
Responsible for overseeing the designated warehouse and/or Sub Store operations, ensuring efficient management of inventory, staff, and resources to meet operational goals and maintain smooth daily functions.
Handle end-user service material requests efficiently and promptly, ensuring all inquiries are addressed with professionalism and attention to detail.
Verify that items are issued accurately and promptly.
Ensure all transactions are recorded, updated promptly, and fully documented in the system while issuing items accurately and without delay.
Ensure items are organized and stored in a manner that maintains clear identification and full traceability throughout the process.
Proactively monitor inventory levels to identify items nearing depletion and provide timely alerts to the purchaser to prevent stock outs.
Recommend optimal replenishment quantities for inventory items to ensure availability while minimizing excess stock.
Responsible for accepting deliveries from suppliers in alignment with Purchase Orders, ensuring both the quantity and quality of received inventory meet specified standards.
Accurately receive and verify invoices in a timely manner before promptly forwarding them to Finance for processing.
Provide support in sustaining optimal levels of minimum stock days.
Ensure the integrity and adherence to standards of all merchandise procured from vendors, warehouses, and sub-stores.
Conduct follow-up actions to address unresolved issues reported by end users that remain unaccepted.
Ensure stock movement strictly follows the First-Expired-First-Out (FEFO) principle to maintain product freshness and compliance with quality standards.
Oversee a minimum quantity of stock items and expiry dates to prevent obsolescence.
Participate in quarterly inventory audits to ensure accurate stock levels and alignment with records.
Ensure timely submission of daily checklists and monthly bulk SPR reports for inventory replenishment, slow-moving inventory, approved disposal forms, and QVR reports.
Assigned responsibilities may include additional duties at the discretion of the PSCMD Supervisor, Assistant Managers, Managers, and PSCMD leadership, such as providing assistance to the Purchase Assistant role and its operational functions.
Seeking candidates with a proven track record in relevant fields, along with specialized knowledge and hands-on experience to fulfill the role effectively. Essential qualifications include [specific degree/certification if applicable], complemented by [X years] of related professional experience. Key competencies required encompass [technical skill 1], [technical skill 2], and strong [soft skill, e.g., communication or problem-solving abilities]. Familiarity with [specific tools, software, or industry standards] is highly desirable, as is the ability to [specific task or responsibility]. Proficiency in [language, if applicable] may be necessary, depending on the role’s requirements.
A relevant Diploma or Certification in a business-related field is required.
Membership in the Chartered Institute of Purchasing & Supply (CAPS), the Chartered Institute of Logistics (CULT), or the Kenya Institute of Supplies Management (KISS) is highly desirable.
Minimum of two years of professional experience within a relevant industry or operational setting.
Demonstrated expertise in utilizing Microsoft Office Suite, specifically Microsoft Excel and Microsoft Word, is essential.
Demonstrates strong teamwork capabilities, takes initiative, and approaches tasks proactively with enthusiasm and self-driven motivation.
Proven ability to deliver exceptional customer service, coupled with strong interpersonal and communication competencies, is essential.
Capable of handling substantial weight loads, maneuvering in elevated positions, and performing tasks that require physical flexibility.
Proficient in warehouse operations and inventory management, including stocking procedures and storage systems.
Qualifications
Diploma
Experience Required
2 years
