Position Summary: To manage back-office operations in the Regional CEO’s office and to provide both administrative and secretarial support to the Chair Board of Directors.
Key Responsibilities
Ensure that the Regional CEO is fully supported in all aspects of his work including handling confidential communication
Provide administrative support to the Regional CEO in managing his diary, set reminders for meetings, the organization of meetings and maintenance of confidential documents and files
Provide support to the Regional CEO in the prioritization of his workload and responding appropriately, and filtering requests on his behalf
Develop and maintain a well-organized filing system for all correspondence, reports and reference material related to the Regional CEO’s work
Provide secretarial support to the Board Chair by organizing meetings, preparation of agendas, minutes and board papers and liaising with Board committee Chairpersons as required
Maintain an accurate record of Board meetings notices, attendance records and minutes of meetings
Notify Board members of Board meetings with sufficient notice, organize Board and Board committee meetings, distribute board papers and support Board members’ travel arrangements
Provide support in booking air travel, hotel accommodation, pick up and drop off for the Board Chair, CEO, visitors from Head Office (Aiglemont) and other stall as directed by the Regional CEO
Work collaboratively with other Executive Personal Assistants across East Africa and Head Office
Perform any other duties as requested by the Regional CEO.
Qualifications:
Degree in Communication and Public relations, Business Management or the equivalent
Proficiency in Microsoft Office packages
Experience:
A minimum of 10 years working as a Personal Assistant to a Chief Executive Officer, preferably in the private sector
Experience working in a complex company environment with matrix reporting
Skills (Technical / Behavioral):
Strong planning and prioritization skills
Ability to multi-task
Excellent oral and written English communication skills
Strong personality, team player and with a high level of integrity
Excellent interpersonal skills
An understanding of corporate governance protocol
Digital savvy
