The Role
The Labour Market Integration & Human Resource Administrator (LMA & HR) is an entry-level position that plays a pivotal role within Nairobi’ Programs and Partnerships Department. This officer will function as the key intermediary between Nairobi graduates and prospective employers, cultivating strategic employer partnerships, offering career readiness guidance to graduates, and monitoring post-training employment outcomes. Additionally, the role involves delivering efficient human resource and administrative support across the organization.
We seek a driven, interpersonal professional who is enthusiastic about advancing youth economic empowerment and eager to develop their career across human resources and program implementation.
Oversee and execute the primary duties associated with the role, ensuring alignment with organizational objectives. Lead critical projects, coordinate team efforts, and maintain high standards of performance through consistent monitoring and timely feedback. Develop and implement strategies to optimize workflows, enhance productivity, and support the achievement of departmental goals. Collaborate with cross-functional teams to streamline processes, resolve challenges, and deliver measurable results. Serve as a key liaison between leadership and staff, fostering a culture of accountability, innovation, and continuous improvement.
We forge strategic alliances and facilitate job placements by engaging with employers, small and medium-sized enterprises, technology firms, and industry leaders. This role involves proactively identifying potential partners, initiating meaningful outreach, and cultivating long-term business relationships to enhance employment opportunities.
We seek partners across Nairobi and its surrounding regions who can provide employment, internship, or freelance prospects to Nairobi Bits graduates.
Construct and manage a dynamic employer database, monitoring engagement progress, available placement opportunities, and formal partnership agreements.
Coordinate job fairs, employer engagement events, and on-campus recruitment activities in collaboration with the communications team.
Responsibilities include negotiating and finalizing placement agreements, memoranda of understanding (Mouse), and internship frameworks with collaborating organizations.
Act as the main liaison between employers and our organization throughout each stage of the recruitment and placement process.
Monitor and document placement results, capturing details such as the quantity of graduates who secured positions, the industries they entered, the specific job roles they assumed, and the corresponding salary brackets.
We are seeking a dedicated professional to deliver Graduate Career Readiness & Coaching services, empowering students and alumni to navigate the complexities of the job market and achieve their career aspirations. In this role, you will guide individuals through career exploration, assist in refining their professional documents such as resumes, cover letters, and LinkedIn profiles, and conduct mock interviews to enhance their confidence and readiness for interviews. Additionally, you will organize and facilitate workshops and seminars focused on career development topics, including job search strategies, networking techniques, and industry trends. Collaborating closely with faculty, employers, and career services teams, you will ensure a cohesive approach to supporting students in securing internships, co-ops, and full-time employment opportunities. The ideal candidate will possess a master’s degree in career counseling, higher education, or a related field, along with proven experience in career coaching or advising. Exceptional interpersonal skills, strong presentation abilities, and a passion for fostering professional growth are essential for success in this position.
Facilitate the recruitment of Coaches and Mentors to deliver tailored career readiness workshops for Nairobi graduates, covering essential topics such as CV writing, interview preparation, personal branding, and professional conduct.
Evaluate the competencies, professional aspirations, and job preparedness of graduates, then align them with appropriate career opportunities.
Deliver personalized coaching sessions and ongoing assistance to graduates as they navigate job searches and transition into early career roles.
Create career readiness toolkits, templates (including CVs, cover letters, and LinkedIn profiles), and resource guides, ensuring they remain current and effective.
Maintain a graduate tracking database to track post-training employment status at three, six, and twelve months.
Establish and nurture peer learning networks while fostering alumni mentorship connections among graduates.
Conducting comprehensive market analysis to evaluate labor trends and aligning program offerings accordingly.
Track developments in Kenya’s technology and digital economy to pinpoint emerging skills with high demand.
We are currently seeking candidates to fill emerging job categories, where innovative roles are being developed to address evolving industry demands and technological advancements. Ideal applicants must demonstrate adaptability, a forward-thinking mindset, and the ability to thrive in dynamic work environments. Responsibilities will encompass pioneering new processes, collaborating across interdisciplinary teams, and contributing to organizational growth through strategic problem-solving. Proficiency in emerging tools and platforms, along with a commitment to continuous learning, will be essential for success in these forward-looking positions.
Share labor market insights with the training team to ensure Nairobi’ curriculum stays relevant and aligned with industry demands.
Demonstrates strong alignment with the employer’s objectives and core values, ensuring every contribution supports organizational goals and culture.
Prepare quarterly and annual reports detailing placement rates, employer feedback, and graduate outcomes.
Assist the Programs and Partnerships team by compiling and analyzing data, as well as developing case studies, to enhance donor reporting and strengthen fundraising proposals.
The role involves overseeing human resource management functions, including recruitment, employee relations, benefits administration, and compliance with labor laws. Key responsibilities include developing and implementing HR policies, managing payroll processes, conducting performance evaluations, and fostering a positive workplace culture. The position requires strong interpersonal skills, exceptional organizational abilities, and proficiency in HR software and systems. Additionally, the role demands adherence to confidentiality, adherence to regulatory requirements, and a commitment to promoting diversity, equity, and inclusion within the organization.
The role involves overseeing recruitment processes, which entails crafting and publishing job postings, evaluating and narrowing down candidate applications, conducting interviews, and performing thorough background and reference verifications.
Prepare offer letters and employment agreements for newly hired personnel, while monitoring contract expiration dates to facilitate timely renewals; additionally, maintain accurate records of any modifications to employee status.
Monitor probationary periods closely and oversee the completion of confirmations, extensions, or terminations in accordance with established timelines.
Support new employee orientation and onboarding by preparing welcome packages, enrolling staff in benefits programs, and verifying that workspaces and necessary resources are properly allocated.
Assist the Finance Manager in accurately calculating employee salaries and benefits, ensuring payroll records are promptly updated to reflect any changes.
Administer comprehensive HR policies that govern terms of service, compensation and benefits, employment agreements, and leave documentation, ensuring compliance and consistency across the organization.
Oversee the management of the organization’s medical scheme and pension/provident fund, coordinating with insurance administrators to process reimbursements, facilitate new enrollments, and handle removals.
Responsible for administering employee leave processes and maintaining precise records within the RIMS system to ensure accurate reporting; additionally, tasked with generating monthly organizational charts.
Oversee the performance management system to guarantee adherence to critical dates and deadlines.
Oversee the administration of contracts for volunteers, temporary staff, and interns.
Ensure adherence to all internal policies and procedures, as well as compliance with relevant Kenyan labor legislation.
Bachelor’s degree in a related field or equivalent practical experience is required. Minimum of 3 years of relevant work experience is necessary, with a proven track record in [specific skills or industries]. Strong analytical and problem-solving abilities are essential. Excellent communication and interpersonal skills are needed to collaborate effectively within cross-functional teams. Proficiency in [specific software/tools] is required. Ability to manage multiple priorities and meet deadlines in a fast-paced environment is crucial. Knowledge of industry best practices and compliance standards is a must. Prior experience in [specific tasks or roles] is highly desirable.
A relevant academic background, such as a diploma or bachelor’s degree in Human Resource Management, Social Sciences, Development Studies, Business Administration, or a closely related discipline, is required.
Minimum of two years of professional experience in human resources, youth employment initiatives, career services, recruitment, or a closely related discipline is required; internships in these areas are also considered.
Demonstrates exceptional interpersonal abilities and a steadfast dedication to fostering relationships with youth, along with a sincere commitment to empowering them.
Proficient in both English and Kiswahili, with strong written and verbal communication abilities.
Demonstrated expertise in Microsoft Office Suite, including Word, Excel, and PowerPoint, along with a strong aptitude for handling data and maintaining organized records.
Proficient in Kenyan labor legislation and statutory compliance obligations.
Highly motivated individual capable of thriving in dynamic settings while efficiently juggling diverse priorities with minimal supervision.
Demonstrates unwavering integrity, ethical conduct, and professionalism when managing sensitive or confidential information with the utmost discretion and maturity.
Professional certification in Human Resource Management is required, with membership in the Institute of Human Resource Management Kenya considered a plus.
Possesses comprehensive knowledge of Kenya’s technology sector, startup landscape, or nonprofit organizational environment.
Proven experience with HR information systems or CRM and applicant tracking tools is required.
Experience living in or maintaining a strong personal connection to urban informal settlement communities is essential.
Proficient in applying youth-focused development frameworks, including VET, NITA, and KE PSA partnerships, among others.
We are seeking a results-driven professional to oversee the LMA & HR function, where the primary focus will be on tracking, analyzing, and optimizing key performance indicators to align with organizational objectives. This role demands expertise in data-driven decision-making, a deep understanding of workforce metrics, and the ability to translate insights into actionable HR strategies. Responsibilities include monitoring recruitment efficiency, employee retention rates, training effectiveness, and overall workforce productivity, while ensuring compliance with labor regulations and company policies. The ideal candidate will possess strong analytical skills, proficiency in HR software and data visualization tools, and a proactive approach to identifying trends and implementing improvements. A background in human resources, labor market analytics, or a related field is required, along with excellent communication skills to present findings to stakeholders and drive cross-functional collaboration.
Nairobi boasts a graduate placement rate of 90%, with alumni securing employment, internships, or freelance opportunities within 3, 6, and 12 months following their training completion.
Our organization actively cultivates strategic employer partnerships, focusing on the onboarding of new employers, small and medium-sized enterprises (SMEs), and technology-driven companies each quarter. The objective is to secure signed Memorandums of Understanding (Mouse) or placement agreements, with a target of adding 10 to 15 new partners per quarter.
HR Compliance & Turnaround Time – Achieving a 95% completion rate for all HR processes—including contracts, confirmations, payroll updates, and leave records—with accuracy and adherence to established deadlines. The goal is to maintain a 95%+ on-time completion rate while ensuring full statutory compliance, with zero breaches in regulatory requirements.
Graduates who successfully complete career readiness sessions will be tracked under Career Readiness Engagement metrics.
Revise and enhance the sentence while maintaining all key details:
Through tailored guidance encompassing resume reviews, interview simulations, and strategic LinkedIn profile optimization, participants demonstrated heightened employment confidence. The program aims to ensure that at least 90% of graduates in each cohort receive personalized coaching.
Achieving 85% Graduate Outcome Tracking Completeness, the tracking database reflects updated employment statuses for graduates at three key intervals: 3, 6, and 12 months post-graduation. The objective is to maintain data completeness of 85% or higher for each cohort cycle.
Interested applicants must ensure their submissions are received no later than May 25, 2026.
Forward your application materials to the designated email address: vacancy@nairobits.com.
Qualifications
BA/BSc/HND , Diploma , Professional Certificate
Experience Required
0 - 2 years
