HR/05/2026 -SECRETARY: A confidential administrative position is available, requiring a meticulous individual with strong organizational skills and exceptional attention to detail. The role entails managing executive schedules, coordinating meetings, preparing reports, and handling confidential correspondence. Candidates must possess a minimum of three years of relevant experience, proficiency in MS Office Suite (particularly Excel and Word), and the ability to work under pressure with minimal supervision. Excellent written and verbal communication skills are essential, along with a proactive approach to problem-solving.
The objective of this position is to implement the specified responsibilities and obligations with a high degree of professionalism and efficiency. The role involves fulfilling essential duties outlined in the job description while adhering to established guidelines and standards. Key requirements include possessing the necessary qualifications, experience, and skills to execute tasks successfully. Additionally, the position demands a commitment to meeting deadlines, collaborating with team members, and contributing to the overall objectives of the organization.
This role entails delivering high-level office support and administrative assistance to the Principal, ensuring seamless operational efficiency.
Oversee a broad spectrum of operational tasks encompassing strategic planning, execution, and assessment to ensure alignment with organizational objectives. Collaborate with cross-functional teams to identify process improvements, streamline workflows, and enhance productivity across departments. Develop and implement policies, procedures, and performance metrics to maintain high standards of quality and efficiency. Monitor departmental performance through data analysis, reporting findings, and proposing corrective actions as necessary. Provide leadership and guidance to team members, fostering a culture of accountability, innovation, and continuous improvement. Serve as a liaison between senior management and frontline staff to facilitate transparent communication and alignment on key initiatives. Ensure compliance with industry regulations, company policies, and best practices to mitigate risks and uphold organizational integrity.
Maintain the Principal’s diary meticulously, ensuring all appointments and meetings are organized efficiently and conducted on schedule.
Organize administrative records and correspondence systematically to facilitate prompt retrieval of essential information and documents.
Maintain a consistently clean, organized, and professional office environment to support productive workflows, overseeing essential services such as thorough cleaning and systematic tidying.
Develop and oversee a streamlined, secure filing system to facilitate quick retrieval of information while restricting access to authorized personnel only.
Handle incoming telephone calls and promptly direct them to the appropriate office or department for efficient resolution.
Preserve the integrity and confidentiality of all office records, documents, and equipment.
Oversee office procedures and handle incoming calls and correspondence, serving as the primary liaison between executive offices to maintain prompt and efficient responses to inquiries.
Skilled in capturing dictated content through shorthand notation and subsequently converting it into a polished, written document.
Ensure visitors and clients are welcomed in a professional and courteous manner, subsequently guiding them to the office of the Principal or Deputy Principal.
Handle all correspondence on behalf of the principal as needed and in a manner consistent with established protocols.
Oversee the management of inventory for office equipment and supplies designated for the Principal and Deputy Principal offices.
Organize and participate in committee meetings, including sessions of the Council and Board of Governors (BOG), ensuring thorough preparation and effective engagement in all discussions.
Handle any additional responsibilities or tasks as directed by management as they arise.
Minimum qualifications include a bachelor’s degree in a relevant field, such as computer science, engineering, or mathematics, along with at least three years of hands-on experience in software development or a closely related discipline. Familiarity with programming languages like Python, Java, or C++ is essential, as is proficiency in database management and software testing methodologies. Candidates must demonstrate strong problem-solving abilities, excellent communication skills, and the capacity to work effectively in collaborative team environments. Additionally, experience with cloud platforms, such as AWS or Azure, and knowledge of DevOps practices are highly desirable.
Proficiency in Typewriting III and Computerized Document Processing III is required, along with demonstrated experience in processing office documents efficiently. Candidates must possess strong typing skills and familiarity with modern document management systems. Responsibilities include preparing, editing, and formatting various office documents with accuracy and professionalism.
Shorthand III necessitates proficient transcription skills at a speed of 100 words per minute, with an accuracy rate of 80 words per minute.
Proficient communication skills in English, both written and verbal, are essential for this role. The position requires the ability to convey ideas clearly and effectively in a professional setting. Strong interpersonal skills are necessary to engage with colleagues, clients, and stakeholders. Additionally, the capacity to articulate complex information in a straightforward manner is crucial.
Responsible for overseeing comprehensive office operations and business administration, the Office Management III/Business Management role ensures efficient workflow, administrative support, and strategic coordination across departments. This position requires extensive experience in managing complex office environments, implementing process improvements, and maintaining compliance with organizational policies. Key responsibilities include supervising staff, optimizing resource allocation, and facilitating seamless communication between teams. Additionally, the role demands strong leadership, exceptional organizational skills, and proficiency in business management tools and systems. Candidates must possess a proven track record in office administration, along with the ability to drive productivity and operational excellence.
Performs advanced secretarial responsibilities, including managing complex schedules, coordinating meetings, and ensuring efficient office operations. Maintains meticulous records, drafts correspondence, and handles confidential information with discretion. Requires proficiency in office software, exceptional organizational skills, and the ability to prioritize tasks effectively. Strong communication and interpersonal abilities are essential to liaise with staff, clients, and stakeholders. Minimum of 3 years of relevant experience is preferred, along with a high school diploma or equivalent.
As a Commerce II professional, you will be responsible for managing and optimizing digital commerce operations, including overseeing online sales channels, enhancing customer experiences, and driving revenue growth through strategic initiatives. Your role will involve collaborating with cross-functional teams to execute marketing campaigns, analyze performance metrics, and implement data-driven improvements. Additionally, you will oversee inventory management, ensure seamless order fulfillment, and maintain strong vendor relationships to support business objectives. Familiarity with e-commerce platforms, analytics tools, and digital marketing strategies is essential, along with excellent project management and communication skills to liaise between departments.
Office Practice II encompasses essential administrative functions and standardized procedures necessary for the efficient operation of an office environment. This course builds upon foundational office skills, emphasizing advanced organizational techniques, document management, and professional communication standards. Participants will develop proficiency in handling office equipment, maintaining records, and executing routine tasks with accuracy and professionalism. Additionally, the curriculum covers time management strategies, client relations, and adherence to ethical guidelines to ensure compliance with organizational policies and industry regulations.
HND qualifications will be favorably considered among other credentials.
A recognized institution must award a certificate in Computer Applications.
A minimum of two years of relevant experience in a comparable role is required.
Proficiency in communication, interpersonal relations, organization, report preparation, and time management is essential.
Qualifications
BA/BSc/HND
