THE OPPORTUNITY
The Railway Coordinator oversees the procurement and scheduling of rail wagons in partnership with Kenya Railways Corporation, guaranteeing punctual availability for efficient loading and shunting operations while ensuring customer deliveries are made on schedule.
The role encompasses resolving cargo discrepancies, such as damaged or broken bags, while collaborating closely with internal and external stakeholders to mitigate delays. Additionally, it requires meticulous record-keeping to uphold the efficiency and dependability of rail logistics operations.
YOUR RESPONSIBILITIES
To ensure timely and efficient loading schedules and customer delivery requirements are met, plan and secure rail wagons in collaboration with Kenya Railways Corporation.
Coordinate the timely positioning of empty wagons, oversee loading operations, and manage the shunting of loaded wagons to ensure efficient dispatch.
Develop and oversee schedules for wagon movements, while proactively identifying and escalating any delays or bottlenecks to ensure seamless operations.
Work collaboratively with rail yard teams, customers, and internal stakeholders to maintain seamless loading and dispatch operations.
Ensure the precise verification of cargo quantities and the accuracy of all shipping documentation and waybills before any dispatch occurs.
Your responsibilities include overseeing shipments from dispatch to final delivery, verifying proof of delivery, and addressing any discrepancies or exceptions that may arise.
Investigate instances of damaged or lost cargo, such as broken bags, to ascertain underlying causes and facilitate the resolution of claims while implementing corrective measures.
Accurate and timely record maintenance is essential, requiring meticulous management of wagon allocations, movement logs, manifests, and reconciliation reports to ensure comprehensive documentation.
Maintain complete adherence to rail operational protocols, safety regulations, and organizational policies.
Analyze operational performance metrics—such as turnaround times, delays, and losses—then develop and propose strategic recommendations to optimize efficiency and minimize expenditures.
Investigate incidents and lead ongoing enhancement efforts throughout rail operations to ensure sustained progress and operational excellence.
Perform routine site inspections at rail yards, loading facilities, and customer premises to oversee operational activities and address any arising challenges.
Seeking a candidate with a proven track record of academic excellence and practical experience in the field, accompanied by a strong set of relevant skills. The ideal applicant will possess a degree in a related discipline, supplemented by hands-on experience in professional settings. Proficiency in key technical and soft skills is essential, along with the ability to adapt to dynamic environments and demonstrate exceptional problem-solving capabilities. Prior experience in similar roles is highly advantageous, as is a commitment to continuous learning and professional development. The position requires a collaborative mindset and the capacity to work effectively within interdisciplinary teams to achieve organizational objectives.
Seeking a candidate with a minimum of a bachelor’s degree in a relevant field, along with three to five years of progressive experience in a similar role. Proven expertise in [specific skills or areas, e.g., project management, data analysis, or software development] is essential. Strong communication skills, both written and verbal, are required to collaborate effectively with cross-functional teams. Familiarity with [specific tools, methodologies, or regulations, if applicable] is highly desirable. The ideal applicant will demonstrate a track record of [specific achievements or qualities, e.g., delivering projects on time, optimizing processes, or leading initiatives].
A degree in Logistics, Supply Chain Management, Transport Management, Business Administration, or a comparable discipline is required.
Experienced professionals with a minimum of two to four years in rail freight coordination, logistics operations, or multimodal transport environments are encouraged to apply.
Professional experience collaborating with entities like Kenya Railways or comparable railway systems would be highly beneficial.
Demonstrates extensive expertise in various wagon classifications, railway operations—particularly shunting protocols—and the full spectrum of rail documentation protocols.
Requires demonstrated expertise in managing cargo claims, resolving loss or damage discrepancies, and liaising with various stakeholders, including internal teams, customers, and rail operators.
Proven expertise in [specific skills] is essential, along with strong analytical, organizational, and communication abilities. Candidates must demonstrate proficiency with [software/tools] and a solid understanding of [industry standards/principles]. The ability to collaborate effectively in cross-functional teams, prioritize tasks under tight deadlines, and adapt to dynamic environments is critical. Experience in [relevant field/process] and a track record of [specific achievements] are highly valued. Strong problem-solving skills and a commitment to continuous improvement are required to excel in this role.
Strong stakeholder management and negotiation skills are essential, enabling the ability to establish and sustain productive working relationships with internal teams, customers, and external partners alike.
Proven ability to facilitate clear communication and seamless coordination, thereby enhancing information flow and operational effectiveness.
Demonstrates meticulous attention to detail, ensuring precision in verification, documentation accuracy, and reconciliation processes.
A strong command of Microsoft Excel and other MS Office applications, along with hands-on experience with logistics and ERP systems, is required.
Possesses robust analytical and problem-solving capabilities, enabling effective decision-making in high-pressure environments and when facing stringent deadlines.
A comprehensive grasp of rail safety standards and regulatory mandates specific to rail transport operations is required.
Possesses a valid driver’s license and demonstrates flexibility to travel as necessary to support operational coordination.
Submit your Application Letter and a comprehensive Curriculum Vitae, including contact details of three referees who can confidentially evaluate your qualifications, no later than 12 June 2026 to career.applications.bamburi@bamburigroup.com. Ensure the position title is clearly stated in the email subject line.
Qualifications
BA/BSc/HND , Diploma
Experience Required
2 - 4 years
