We are seeking a highly motivated and skilled professional to join our team in the capacity of a [Job Title]. The ideal candidate will possess extensive experience in [specific field/industry], with a proven track record of success in [key responsibilities or achievements]. You will be responsible for overseeing [specific tasks or projects], ensuring alignment with organizational goals while maintaining the highest standards of efficiency and accountability. Key qualifications include [required skills, education, or certifications], along with exceptional problem-solving abilities and a collaborative mindset to thrive in a dynamic work environment. This role demands a proactive approach, strong leadership qualities, and the capacity to drive innovation while adhering to company policies and industry regulations.
Responsibilities include conducting thorough reviews of approved purchase requisitions to ensure they are complete in specifications, quantities, budget, and timelines, followed by assigning appropriate follow-up actions to the Procurement Assistant.
Devise and implement a strategic approach for RFQ sourcing, including supplier selection, compilation of the invitation list, and establishment of timelines, while verifying that all quotation comparisons are thorough and precise prior to final approval.
Lead the assessment and selection process for suppliers, evaluating critical factors such as pricing, quality standards, delivery timelines, and compliance documentation, and subsequently endorse recommendations prior to the issuance of a Local Purchase Order (LPO).
Review and authorize Los in accordance with the established approval matrix, guaranteeing timely issuance and distribution to suppliers and internal stakeholders.
Ensure the follow-up process for all outstanding Los is properly managed, promptly escalating any delays or backorders while coordinating corrective measures with suppliers. Additionally, maintain clear communication with internal stakeholders by providing timely updates on progress and actions taken.
Ensure that all receiving confirmations, including delivery notes, Goods Received Notes (GRNs), and service completion confirmations, are accurately and thoroughly completed in collaboration with Stores and Users.
Oversee the resolution of procurement discrepancies, such as incorrect items, partial deliveries, damaged goods, and shipment delays, by facilitating replacements, issuing credit notes, and holding suppliers accountable.
Ensure complete adherence to procurement documentation protocols and filing requirements, covering requisitions, RFQs, quotes, comparisons, approvals, Los, GRNs/delivery notes, invoices, and contracts/warranties.
Collaborate with the Finance/Accounts team to verify supplier invoices align with Los and delivery documentation through 3-way matching controls, facilitating prompt and accurate payment processing.
Prepare and deliver weekly status reports to management, including updates on open requisitions, outstanding purchase orders, pending deliveries, escalations, and critical supplier concerns.
Develop, oversee, and administer departmental budgets and procurement strategies to ensure financial efficiency and alignment with organizational objectives.
Spearhead the identification and assessment of suppliers to ensure they meet established organizational benchmarks and compliance requirements.
Skilled professionals are responsible for negotiating significant contracts and establishing framework agreements to achieve advantageous terms.
Ensure adherence to all statutory and regulatory procurement requirements to maintain compliance.
Consolidate procurement requirements across various departments to maximize cost efficiencies through bulk purchasing and unified sourcing strategies.
Perform comprehensive market research to detect emerging trends, price volatility, and viable alternative suppliers.
Streamline procurement procedures and implement industry-leading practices to enhance operational efficiency.
Examine and endorse supplier prequalification procedures to guarantee that only suppliers meeting rigorous evaluation standards are contracted.
Monitor and track key performance indicators related to procurement activities to evaluate and optimize the department’s operational effectiveness.
Prepare regular reports for management that detail procurement activities, cost savings achieved, and supplier performance metrics to ensure transparency and strategic decision-making.
Minimum qualifications include a bachelor’s degree in a relevant field or an equivalent combination of education and experience. Proficiency in [specific software/tools] and a minimum of [X] years of relevant work experience are required. Strong analytical, problem-solving, and communication skills are essential. Familiarity with industry standards and regulations is a must. The ability to work independently and collaboratively in a team environment is also necessary.
A bachelor’s degree in Procurement, Supply Chain Management, or a closely related discipline is required.
Must hold full registration with the Kenya Institute of Supplies Management (KISS).
Professional certifications, such as those offered by CAPS, will be considered a valuable asset.
We are seeking candidates with a minimum of 3 to 5 years of progressive experience in procurement and supply chain management, including at least 2 years in a supervisory or coordinating capacity.
Proven expertise in negotiating with suppliers, managing contracts, and executing strategic sourcing initiatives.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
