We are seeking a highly skilled and motivated individual to join our team in the role of [Job Title]. The ideal candidate will possess a minimum of [X years] of experience in [relevant field/industry], along with a proven track record in [specific skills or responsibilities]. Proficiency in [specific tools, software, or technologies] is essential, and strong problem-solving abilities are required to navigate challenges effectively. The position entails [key responsibilities, such as managing projects, leading teams, analyzing data, etc.], with a focus on delivering measurable results in a fast-paced environment. Excellent communication skills, both written and verbal, are necessary to collaborate across departments and ensure alignment with organizational goals. Additionally, the candidate should demonstrate adaptability, a commitment to continuous learning, and the ability to thrive in a dynamic work setting. This role offers opportunities for professional growth, competitive compensation, and the chance to contribute meaningfully to impactful initiatives.
Evaluate approved purchase requisitions to ensure all details—such as specifications, quantities, budget allocations, and timelines—are complete, then delegate subsequent tasks to the Procurement Assistant.
Develop and implement a strategic approach for RFQ sourcing, including selecting suppliers, finalizing the invitation list, and establishing timelines. Verify that all quotation comparisons are thorough and precise prior to granting approval.
Evaluate and select suppliers by assessing key factors such as pricing, quality standards, delivery timelines, and compliance documentation, then finalize and approve recommendations prior to issuing the LPO.
Review and authorize Los in accordance with the established approval matrix, guaranteeing their timely issuance and distribution to suppliers and internal stakeholders.
Ensure comprehensive monitoring of delivery progress for all outstanding Los, promptly addressing any delays or backorders by coordinating corrective measures with suppliers and maintaining transparent communication with relevant internal stakeholders.
Ensure all receiving confirmations are accurately and thoroughly completed in collaboration with Stores and Users, including delivery notes, Goods Received Notes (GRNs), and service completion confirmations.
Responsible for resolving procurement-related issues such as incorrect items, partial deliveries, damaged goods, and shipment delays through appropriate measures like replacements, credit notes, and holding suppliers accountable.
You will be responsible for ensuring strict adherence to procurement documentation and filing protocols, including requisitions, Requests for Quotation (RFQs), quotes, comparative analyses, approvals, Local Purchase Orders (Los), Goods Receipt Notes (GRNs)/delivery notes, invoices, and contracts/warranties.
Collaborate closely with Finance/Accounts to verify supplier invoices align with Los and delivery documentation through comprehensive three-way matching procedures, facilitating prompt and accurate payment processing.
Each week, prepare and deliver comprehensive status reports to management, covering open requisitions, outstanding Los, pending deliveries, escalations, and critical supplier issues.
Responsible for creating, overseeing, and executing departmental budgets and procurement strategies, ensuring fiscal efficiency and alignment with organizational objectives.
Conduct supplier sourcing and assessments to guarantee alignment with established organizational benchmarks.
Craft and finalize significant contracts and framework agreements to achieve advantageous terms and conditions.
Ensure adherence to all statutory and regulatory procurement mandates, maintaining full compliance throughout all procurement activities.
To centralize procurement requirements across various departments, enabling cost-effective purchasing through bulk orders and shared resources.
Perform comprehensive market research to uncover emerging trends, analyze price volatility, and evaluate potential alternative suppliers.
Streamline procurement operations and implement industry-leading methodologies to enhance operational efficiency and consistency.
Evaluate and authorize supplier prequalification procedures to guarantee that only approved suppliers are contracted.
Track and evaluate procurement key performance indicators to assess the effectiveness and efficiency of departmental operations.
Prepare and submit periodic reports to management detailing procurement activities, savings achieved, and supplier performance metrics.
Minimum qualifications include a bachelor’s degree in a relevant field, such as computer science, engineering, or mathematics, or an equivalent combination of education and professional experience. Candidates must possess at least three years of proven experience in [specific field or role], with a strong foundation in [specific skill or technology]. Additionally, proficiency in [another required skill or tool] is essential, along with excellent problem-solving abilities and the capacity to work both independently and collaboratively within a team. Familiarity with [industry-specific regulations, standards, or methodologies] is also required. Strong communication skills, both written and verbal, are necessary to convey complex ideas effectively.
A bachelor’s degree in Procurement, Supply Chain Management, or a closely related discipline is required.
A valid registration with the Kenya Institute of Supplies Management (KISS) is mandatory for this position.
Professional certifications, such as those offered by the Chartered Institute of Procurement & Supply (CAPS), will be considered a valuable asset.
Seeking candidates with three to five years of continuous procurement and supply chain experience, including at least two years in a leadership or coordination capacity.
With a proven track record in conducting supplier negotiations, managing contracts, and executing strategic sourcing initiatives, the ideal candidate will bring hands-on expertise to these core responsibilities.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
