Oversee a range of critical tasks including the development and execution of strategic initiatives, ensuring alignment with organizational goals while fostering innovation and efficiency. Collaborate closely with cross-functional teams to implement projects, monitor progress, and address challenges proactively. Maintain strict adherence to compliance standards, safeguarding data integrity and operational excellence. Lead performance reviews, skill development programs, and talent retention strategies to cultivate a high-performing workforce. Ensure seamless integration of new technologies and processes to enhance productivity and streamline workflows.
Overseeing the coordination of meetings and the administration of meeting rooms.
Responsibilities include arranging transportation and lodging for employees as required.
Provide assistance to the People & Talent department in coordinating internal and external company events and conferences, both on-site and off-site.
Overseeing the supplier database and KYC records, ensuring their accuracy and currency through timely updates as required.
We are responsible for procuring essential office supplies, including stationery, IT equipment, and kitchen necessities, ensuring seamless operations through efficient supplier management.
Overseeing and evaluating the performance of the office assistant and cleaning staff to ensure tasks are completed efficiently and standards are met.
Implementing, maintaining, and recommending office administrative systems and procedures to enhance operational efficiency and effectiveness is a key responsibility.
The responsibility includes maintaining current fire, health, and safety policies and ensuring the office remains fully compliant with all relevant regulations.
Provide high-level administrative support to directors as an Executive Assistant, overseeing schedule management, communications, email correspondence, and travel arrangements.
Attending high-level meetings with senior management, including directors, and preparing comprehensive minutes of the discussions is a key responsibility.
Contributing to the efficient operation of HR and finance departments by maintaining current personnel records and overseeing record management.
Managing incoming and outgoing communications, addressing concerns and inquiries, and handling office-related correspondence are key responsibilities of the position.
Drafting correspondence, presentations, and reports at the direction of the lead supervisor.
All equipment, with particular attention to the projector and its accessories, must be restored to their original condition before being returned.
Maintaining a clean, orderly, and well-organized office environment while developing and managing an appropriate cleaning schedule as required.
Requirements
A Bachelor’s Degree in Hospitality, Tourism, or a closely related discipline—or demonstrable, equivalent hands-on experience within the hospitality sector—is essential.
With 1 to 2 years of relevant professional experience, candidates are expected to demonstrate proficiency in the role’s core responsibilities.
Experience
Proven expertise in administrative operations coupled with a solid proficiency in IT software applications.
Commercial and financial acumen are essential for this role, requiring a deep understanding of market dynamics, economic trends, and financial strategies. Candidates must demonstrate a keen ability to analyze complex financial data, evaluate investment opportunities, and assess risks to drive informed decision-making. Proficiency in interpreting financial statements, forecasting revenue, and optimizing cost structures is crucial. Strong communication skills are necessary to present financial insights to stakeholders and influence strategic business decisions. Experience in financial modeling, budgeting, or corporate finance is highly valued.
Attention to meticulous detail is essential to this role, as the position requires thorough review and precision in all tasks.
Exceptional interpersonal abilities are essential to cultivate robust, collaborative relationships with colleagues, clients, and stakeholders. Strong communication skills, both written and verbal, are required to convey ideas clearly and foster a positive work environment. The ability to actively listen, empathize, and resolve conflicts diplomatically is critical for maintaining harmony and productivity within the team. Additionally, proficiency in negotiating, influencing, and networking is necessary to build strong professional connections and achieve organizational objectives.
Influential communication abilities are essential, enabling the ability to persuade stakeholders and drive decisions. Strong interpersonal skills facilitate the building of relationships and the negotiation of agreements. The capacity to articulate ideas clearly and compellingly to diverse audiences is critical. Experience in stakeholder engagement and change management is highly advantageous. Proficiency in conflict resolution and the ability to motivate teams toward shared objectives are also required.
Demonstrates exceptional proficiency in organizing tasks and managing time effectively.
The capacity to act proactively and independently is essential, enabling individuals to identify opportunities and address challenges without requiring constant direction. This skill demonstrates self-motivation and reliability, as well as the aptitude to make sound decisions under varying circumstances. It reflects a commitment to driving progress and contributing to the organization’s objectives through proactive engagement and problem-solving.
Demonstrates adaptability and a results-driven mindset in a dynamic work environment. Exhibits the ability to adjust priorities and strategies as needed while maintaining high levels of productivity and efficiency. Values versatility in task management and thrives in roles requiring agility and responsiveness to changing demands.
Discretion and diplomacy
Qualifications
BA/BSc/HND
Experience Required
1 - 2 years
