Job Summary
The Program Assistant facilitates on-the-ground execution, ongoing monitoring, and data administration for the School Feeding Program and its associated sustainability efforts. This position guarantees precise data collection, adherence to school-level protocols, and prompt reporting of field operations.
Conducts a range of critical duties and responsibilities essential to the role, including performing specialized tasks with precision and efficiency. Oversees key operational functions, ensuring adherence to established protocols and industry standards. Collaborates with cross-functional teams to drive project objectives and achieve measurable outcomes. Develops and implements strategic initiatives to enhance productivity, streamline processes, and foster innovation. Maintains meticulous records, prepares comprehensive reports, and communicates findings to stakeholders to support informed decision-making. Performs regular assessments to identify areas for improvement and implements corrective actions as required.
We provide comprehensive assistance in the execution and optimization of program initiatives, ensuring seamless integration of strategies and resources. This role involves collaborating closely with cross-functional teams to monitor progress, address challenges, and enhance operational efficiency. Key responsibilities include tracking performance metrics, facilitating stakeholder communication, and ensuring adherence to project timelines and compliance standards. The ideal candidate will possess strong analytical skills, proficiency in data management, and the ability to translate complex information into actionable insights. Additionally, experience in program management or related fields is highly valued.
Facilitate the execution of school feeding programs at designated institutions, ensuring alignment with authorized project plans and established timelines.
Oversee the organization and execution of food delivery operations within the school, encompassing the receipt and preliminary validation of deliveries.
Support the coordination of field operations and the facilitation of stakeholder interactions.
Support the execution of school-based sustainability initiatives under the Sustainable School Meals Project (SSMP), in collaboration with the SSMP Project Officer, encompassing the establishment, monitoring, and provision of technical assistance for kitchen gardens, crop cultivation, and poultry farming.
Responsible for overseeing reporting, tracking performance metrics, and conducting evaluations to assess progress and outcomes. This role involves compiling and analyzing data, ensuring accuracy and timeliness in all reports, and identifying trends or areas for improvement. Additionally, the position requires maintaining meticulous records, preparing regular updates for stakeholders, and collaborating with teams to implement data-driven strategies based on evaluation findings.
Contribute to the drafting of quarterly and annual reports to document and communicate the progress of implementation efforts.
Responsibilities include maintaining and updating beneficiary and school records, specifically tracking enrollment details, feeding data, and contact information.
Perform consistent on-site school monitoring visits to verify that all aspects, including punctual food deliveries, stringent quality control measures, appropriate food storage protocols, and efficient utilization by schools, are being carried out as planned.
Collaborate in the creation and maintenance of Program Change/Impact documentation.
Regularly communicate progress updates on the school feeding program across all designated platforms to ensure transparency and stakeholder awareness.
Engage in the gathering of data for needs assessments, baselines, and impact evaluations at both the school and community levels.
Maintain consistent upkeep and accurate utilization of all tools and trackers in accordance with established requirements at all times.
We are seeking a professional who excels in fostering relationships with stakeholders and communities to drive collaborative initiatives and ensure alignment with organizational goals. This role involves actively engaging with diverse groups, including investors, partners, and local residents, to gather insights, address concerns, and build sustainable partnerships. Responsibilities include developing and implementing engagement strategies, facilitating open communication channels, and representing the organization in public forums and meetings. The ideal candidate will have proven experience in stakeholder management, exceptional interpersonal skills, and the ability to cultivate trust and cooperation across various sectors.
Facilitate meaningful interactions and collaboration with both internal teams and external community stakeholders.
Familiarize all program participants with the policies and procedures governing the school feeding program to ensure compliance and understanding.
Engage proactively in assigned stakeholder coordination meetings and forums to facilitate collaboration and alignment.
The position requires a minimum of five years of relevant experience in a similar role, with a proven track record of delivering exceptional results. The ideal candidate must possess strong analytical, organizational, and communication skills, along with proficiency in industry-specific tools and software. Key responsibilities include developing and implementing strategic initiatives, managing cross-functional teams, and ensuring compliance with company policies and regulations. Additionally, the role demands the ability to analyze complex data, solve problems efficiently, and maintain meticulous attention to detail. A bachelor’s degree in a related field is necessary, and certifications in specialized areas are advantageous.
Seeking candidates with a relevant educational background, along with the necessary qualifications and professional experience. The ideal applicant will possess the required academic credentials and have completed specialized training or certifications in their field. Additionally, prior work experience in a related capacity is essential to ensure the ability to perform job duties effectively.
A relevant academic qualification, such as a university diploma or degree, in a field pertinent to food security, agronomy, community development, nutrition, or social work is required.
With a minimum of two years of proven expertise in a relevant discipline, candidates should possess progressively advancing responsibilities in School Feeding, Agriculture, Community Development, or Education in Emergencies.
Proficiency in agriculture and agronomy practices, with a particular focus on applications within educational institutions and neighboring communities, is essential for this role.
Proficiency in working within Arid and Semi-Arid Lands (BASAL) regions and among local communities constitutes a valuable asset for this role.
A valid motorcycle operator’s license is strongly preferred.
A valid motorcycle license and the physical ability to operate a two-wheeled vehicle are essential prerequisites for this role. Candidates should be prepared to utilize personal transportation via motorcycle as the primary means of reaching designated project locations.
Experienced in overseeing comprehensive projects with meticulous attention to detail, ensuring accurate monitoring and thorough reporting throughout all phases. Proven ability to track progress, analyze data, and present findings in clear, concise formats to stakeholders.
Skilled in operating various data collection and reporting platforms, including Kobe, OK, Google Forms, Excel, and Sheets, among others.
This position includes a disclaimer clause, which must be acknowledged and agreed upon as part of the employment terms. By accepting this role, the employee confirms understanding that certain responsibilities and expectations outlined in the agreement may carry inherent risks, and they consent to compliance with all associated provisions. The clause serves to clarify legal protections for the employer while ensuring transparency regarding job-related obligations and potential liabilities.
This position description is not intended to be all-encompassing and may be subject to modification by the line manager as needed.
Qualifications
BA/BSc/HND , Diploma
Experience Required
2 years
