Job Summary
The Program Assistant facilitates on-the-ground execution, ongoing monitoring, and data administration for the School Feeding Program and its associated sustainability efforts. This position guarantees precise data collection, adherence to school-level protocols, and prompt reporting of field activities.
Oversee a range of critical responsibilities, including managing projects from inception to completion, ensuring adherence to deadlines and budget constraints. Collaborate effectively with cross-functional teams to align objectives and drive project success. Develop and implement strategic plans to enhance operational efficiency and process improvement. Monitor team performance, providing constructive feedback and professional development opportunities to foster growth. Maintain clear communication with stakeholders to ensure transparency and alignment on project goals. Ensure compliance with company policies, industry regulations, and quality standards throughout all initiatives.
We provide comprehensive assistance throughout the full cycle of program implementation, ensuring seamless execution from inception to completion. This role entails collaborating with cross-functional teams to design, coordinate, and monitor initiatives, guaranteeing adherence to established timelines, budgets, and quality standards. Key responsibilities include facilitating stakeholder engagement, conducting regular progress assessments, and addressing any operational challenges to maintain project momentum. Additionally, the position requires meticulous documentation of processes, outcomes, and lessons learned to support continuous improvement and future planning efforts.
Facilitate the execution of school feeding initiatives at designated institutions in accordance with authorized schedules and guidelines.
Oversee the facilitation of food delivery operations at the school level, encompassing receipt and preliminary verification procedures.
Support the coordination of on-site operations and liaise with key stakeholders to facilitate productive engagements.
Support the execution of sustainability initiatives at the school level under the Sustainable School Meals Project (SSMP), in collaboration with the SSMP Project Officer, encompassing activities such as the establishment and oversight of kitchen gardens, crop farming, poultry rearing, and the delivery of technical assistance.
The incumbent will be tasked with overseeing reporting, monitoring, and evaluation activities to ensure accurate data collection, timely submission of reports, and effective analysis of performance metrics. Responsibilities include compiling and verifying data, tracking progress against established benchmarks, and generating insights to inform decision-making. Additionally, the role involves maintaining documentation, adhering to reporting protocols, and collaborating with stakeholders to align efforts with organizational objectives. Strong analytical skills, attention to detail, and proficiency in relevant software are essential.
Compose quarterly and annual reports to document and communicate the progress of implementation efforts.
Maintain accurate and up-to-date records for beneficiaries and schools, including enrollment details, feeding data, and contact information.
Conduct routine school monitoring visits to verify that implementation remains on track, encompassing timely food deliveries, stringent food quality assurance measures, appropriate food storage protocols, and efficient utilization by schools, among other critical aspects.
Assist in documenting Program Change/Impact narratives to ensure comprehensive record-keeping and analysis.
Regularly share updates on the various platforms regarding the execution of the school feeding program.
Contribute to the gathering of data for needs, baseline, and impact assessments conducted at both the school and community levels.
Maintain all required tools and trackers in current, accurate, and up-to-date status at all times.
We are seeking a skilled professional to lead stakeholder and community engagement initiatives, fostering meaningful relationships and ensuring alignment with organizational objectives. The ideal candidate will possess strong interpersonal skills and the ability to facilitate constructive dialogue, while demonstrating expertise in conflict resolution and consensus-building. Responsibilities include identifying key stakeholders, developing engagement strategies, and implementing programs to enhance collaboration and mutual understanding. Additionally, the role requires meticulous planning, exceptional communication, and a proactive approach to addressing community needs and concerns.
Facilitate meaningful collaboration and involvement with internal teams and community stakeholders to ensure alignment and shared objectives.
All program participants must be thoroughly acquainted with the policies and procedures governing the school feeding program to ensure compliance and effective participation.
Engage proactively in coordination meetings and forums involving stakeholders, as directed.
Job Specification:
A bachelor’s degree in a relevant field is essential, along with relevant professional certifications where applicable. Typically, a minimum of three years of hands-on experience in a comparable role is required, though some employers may consider candidates with equivalent practical expertise. Strong analytical and problem-solving skills are critical, as are excellent communication and organizational abilities. Familiarity with industry-specific software and tools is often necessary, and prior leadership or project management experience can be advantageous. The ideal candidate will demonstrate a commitment to continuous learning and professional development.
A bachelor’s or master’s degree in a relevant discipline such as Food Security, Agronomy, Community Development, Nutrition, or Social Work is required.
With a minimum of two years of hands-on experience in a relevant field, candidates must have held progressively responsible positions in School Feeding, Agriculture, Community Development, or Education in Emergencies.
Proficiency in agriculture and agronomy, particularly when applied within educational settings and adjacent communities, is required. Candidates should possess practical knowledge or hands-on experience in these fields to effectively engage with schools and their surrounding areas.
Proficiency in working within Arid and Semi-Arid Lands (BASAL) regions and among local communities will be considered a valuable asset.
A motorcycle riding license in good standing is strongly preferred for this role.
Must demonstrate the capacity and willingness to operate a motorcycle for travel to and from project locations.
Demonstrated expertise in overseeing intricate projects and compiling comprehensive reports.
Skilled in operating a variety of data collection and reporting platforms, including Kobe, OK, Google Forms, Excel, and Google Sheets, among others.
We do not accept liability for any inaccuracies or omissions in the content of this job description. The details provided are intended solely for informational purposes and may be subject to updates or modifications without prior notice. This document does not constitute a binding agreement or employment contract, nor does it guarantee employment. Responsibilities and requirements may vary based on business needs, and the organization reserves the right to amend or terminate this role at any time.
This description is not exhaustive and may be subject to periodic updates or modifications by the line manager as necessary.
Qualifications
BA/BSc/HND , Diploma
Experience Required
2 years
