General Position Summary
The Sub-Grants and Finance Officer oversees pre-award evaluations, post-award administration, and the closure of sub-awards under the East Africa Land Border Program. Collaborating closely with the Finance and Compliance Director, key responsibilities will involve managing grants for 1) consortium and international partners and 2) local partners through the Partnership Grant Fund. Additionally, the role includes strengthening the financial and compliance capabilities of downstream partners, enabling them to enhance their staff expertise and institutional systems. This position also entails thorough reviews of financial documentation—both digital and physical—to verify partner files are current and to identify, in advance, any discrepancies or potential delays.
Oversee and execute core job duties with precision, ensuring alignment with organizational objectives. Perform essential tasks that contribute to the effective operation of the department, including managing projects, analyzing data, and collaborating with cross-functional teams. Uphold high standards of professionalism and accountability in all responsibilities, while adhering to company policies and industry regulations. Maintain accurate records, prepare detailed reports, and provide actionable insights to support strategic decision-making. Demonstrate strong problem-solving skills and adaptability to address challenges and drive continuous improvement within the role.
Oversee the ongoing execution and administration of the Program Grants work plan on a day-to-day basis.
Experienced professionals are sought to evaluate and manage the pre-award process, ensuring compliance with organizational policies, regulatory standards, and funding agency requirements. This role demands meticulous attention to detail, strong analytical capabilities, and proficiency with grant application systems. Responsibilities include coordinating with stakeholders, compiling and reviewing documentation, and submitting proposals within specified deadlines.
Engage collaboratively with the program technical team to solicit Partner Grant Fund applications, evaluate potential sub-recipients, and oversee subcontract selection, ensuring alignment with identified support areas, eligibility standards, and established evaluation criteria.
Collaborate closely with designated grantees to confirm that budget allocations align accurately with program initiatives while ensuring all costs meet the criteria of being reasonable, allowable, and allocable.
Perform comprehensive due diligence reviews on all grant proposals, assessing feasibility, environmental compliance mandates, and pre-award evaluations of financial viability to confirm subrecipients possess the operational capacity to fulfill subcontract obligations, maintain conflict-free status, and qualify as eligible entities.
Craft comprehensive financial monitoring strategies tailored to partner organizations.
We are currently seeking a detail-oriented individual to oversee post-award activities, ensuring meticulous compliance with awarded contracts and grants. The ideal candidate will manage the full lifecycle of post-award operations, from initial review and acceptance of terms to final close out, while addressing any discrepancies or deliverables. Responsibilities include verifying expenditure reports, tracking performance milestones, and collaborating with stakeholders to resolve administrative or financial issues. Strong analytical skills and familiarity with regulatory frameworks are essential, along with the ability to maintain precise documentation and meet deadlines. A bachelor’s degree in a relevant field, such as finance, accounting, or business administration, is required, and prior experience in post-award administration is highly preferred.
Conduct on-site financial monitoring visits to verify that funds are utilized and activities are executed in strict accordance with the subcontracts’ stipulated terms and conditions.
The position involves meticulously examining sub-recipient and grant reports to verify their accuracy and completeness. Additionally, it requires consistently tracking their budgets in relation to the corresponding financial reports.
Conduct a thorough evaluation of sub-recipient and grant fund requests to verify their accuracy and completeness, then facilitate payments or reimbursements as warranted.
Ensure all sub-recipient/grant documentation is maintained in full compliance with the Field Finance Manual, guaranteeing completeness and accuracy.
Review and post financial reports in the system while ensuring they are consistently reconciled with subrecipient financial reports.
Ensure the accuracy and timeliness of subcontract status reports by verifying that all milestones within the system are current and properly documented.
Close-Out
Examine final financial statements to ensure they are accurate and fully comprehensive.
Perform the final reconciliation of funds and execute the liquidation of subcontracts.
Engage in comprehensive final close out evaluations to ensure all project deliverables meet established criteria and compliance standards.
Conduct a thorough examination of consortium partners and subsequent files to verify that all subcontract documentation is thorough and comprehensive.
To verify compliance with donor regulations, oversee the asset disposition process, ensuring all assets procured by partners using program funds are liquidated appropriately.
Compile and distribute comprehensive Close-out checklists, ensuring all consortium and downstream partners are formally notified in accordance with established protocols.
Finance professionals are responsible for managing financial records, analyzing data, and ensuring compliance with regulatory standards. They prepare financial statements, conduct audits, and provide strategic recommendations to optimize financial performance. A strong background in accounting principles and proficiency in financial software are essential, along with excellent analytical and communication skills. This role requires meticulous attention to detail and the ability to interpret complex financial information accurately. Collaboration with cross-functional teams is often necessary to support business decisions and drive fiscal responsibility.
Collaborate with the Finance Officer to facilitate the monthly reconciliation of balance sheet accounts, perform necessary reclassifications, and prepare monthly reports for submission to both the Finance and Compliance Director.
Responsibilities include conducting daily oversight of program bank accounts to track current balances, incoming funds, and declined payments, ensuring all transactions are promptly documented in the accounting system.
Support the monthly amortization process for all prepaid expenses, ensuring accurate calculations and timely submission to the Finance and Compliance Director for review and posting.
Assist in compiling and organizing monthly cash flow statements to ensure accurate financial tracking and reporting. Help develop and maintain cash flow projections, analyze discrepancies, and provide insights to support financial decision-making. Ensure all documentation aligns with company policies and accounting standards, and collaborate with relevant teams to gather necessary data for seamless financial operations.
Process VAT and income tax withholdings in strict accordance with Kenya Revenue Authority (KRA) guidelines and regulatory mandates.
As the bank liaison, you will be responsible for managing bank documentation, meticulously organizing and regularly updating all bank-related information to ensure accuracy and completeness.
Assist in the completion of payment transactions as required.
Assist in recording payments and journal entries within the system to ensure accurate financial documentation and reconciliation.
Process all bank payments and fund transfers accurately and efficiently, ensuring strict adherence to the established payment schedule.
We validate payment documents against supporting materials to confirm alignment with the payment request, verify the accuracy of calculations, and ensure the request is signed appropriately at the designated AAM level.
Assigned responsibilities may include additional tasks and responsibilities beyond the primary role, as deemed necessary by management.
Others
Ensure program activities adhere to Mercy Corps’ internal policies and procedures, as well as donor-established rules, regulatory frameworks, and national legislation in Kenya, Ethiopia, Uganda, and Somalia.
Assist the Finance Officer in executing additional grants and finance-related initiatives as needed.
Coordinate the review of expenditures and conduct project audits, while ensuring follow-up on management actions stemming from audit results to guarantee proper documentation and communication of findings to sub-recipients.
Performs various additional responsibilities as may be deemed necessary by management.
Safeguarding is a critical aspect of this role, involving the protection of individuals from harm, abuse, or neglect. The position requires strict adherence to safeguarding policies and procedures to ensure the welfare of vulnerable groups. You will be responsible for identifying potential risks, reporting concerns promptly, and collaborating with relevant authorities when necessary. Additionally, you must maintain confidentiality while handling sensitive information related to safeguarding cases. The role demands a proactive approach to risk assessment and a commitment to promoting a safe and supportive environment for all.
Actively acquires knowledge of safeguarding principles and applies them within their role, ensuring awareness of safeguarding risks and the implementation of appropriate mitigation strategies relevant to their specific responsibilities.
Demonstrates unwavering commitment to Mercy Corps’ core values, fostering an environment that upholds the dignity and well-being of both participants and colleagues with the utmost respect.
Fosters a transparent and communicative team environment by actively encouraging members to voice concerns through established reporting channels, such as the Integrity Hotline and alternative methods.
Overseeing team performance and ensuring operational effectiveness are essential duties within this role. This position involves directing, guiding, and mentoring staff to achieve organizational goals while maintaining high productivity standards. The incumbent will be accountable for delegating tasks, monitoring progress, and fostering a collaborative work environment. Additionally, the supervisor must address performance issues, provide constructive feedback, and support employee development initiatives to enhance overall team efficiency and cohesion.
None
We uphold responsibility for our actions, decisions, and outcomes, ensuring transparency and integrity in all aspects of our work. This role demands a commitment to delivering results with precision and reliability, adhering to established standards and ethical guidelines. It involves monitoring performance, addressing discrepancies promptly, and fostering a culture of trust through consistent follow-through. Additionally, we take ownership of problem-solving, proactively identifying areas for improvement and implementing corrective measures to enhance efficiency and effectiveness.
Reports directly to the Finance & Compliance Director, playing a pivotal role in ensuring adherence to financial regulations and maintaining compliance standards within the organization.
Collaborates closely with Program Managers, Program Teams, Finance/Grants Team, consortium members, and subgrantees to ensure cohesive project execution and alignment with organizational goals.
Accountability to participants and stakeholders encompasses ensuring transparency, responsiveness, and adherence to commitments throughout all engagements. This role demands meticulous attention to feedback, proactive communication, and alignment with organizational goals to foster trust and mutual understanding. Responsibilities include consistently delivering on promises, addressing concerns promptly, and maintaining open channels for dialogue to uphold accountability at every level of interaction.
Mercy Corps team members must uphold accountability standards, ensuring responsiveness to program participants, community partners, stakeholders, and international relief and development guidelines. We prioritize meaningful collaboration with communities, treating them as equal partners throughout the design, monitoring, and evaluation phases of field projects.
High school diploma or equivalent credential required; candidates with relevant certifications or vocational training may receive preference. Demonstrated ability to perform repetitive tasks with precision, strong problem-solving aptitude, and excellent time management skills essential. Prior experience in a fast-paced environment or familiarity with [industry-specific tools/equipment] highly advantageous. Proficiency in basic computer applications and effective communication skills, both written and verbal, are mandatory. Candidates must exhibit reliability, attention to detail, and the capacity to work independently or collaboratively in a team setting.
A bachelor’s degree in Business Administration, Finance, Economics, or a closely related field is required; possession of an advanced degree is strongly preferred.
A Certified Public Accountant (CPA) certification is highly preferred for this role, as it demonstrates a strong foundation in accounting principles and standards.
With a minimum of three to five years of hands-on experience overseeing grants, subcontracts, procurement processes, and adherence to donor regulations—ideally within donor-funded initiatives—this role demands a proven track record in financial and operational management.
Proficiency in accounting practices and substantial experience are essential, encompassing responsibilities such as maintaining the general ledger, preparing journal entries, overseeing accounts payable, and ensuring the accuracy of the balance sheet.
Proven track record in drafting and negotiating contractual clauses independently, with the ability to modify and amend terms based on negotiation outcomes with minimal managerial intervention.
Delivers specialized training programs designed to enhance the capabilities of partner organization staff.
Strong analytical and computer skills are essential, with a particular focus on budget and financial analysis. Advanced proficiency in MS Office, especially Excel, is also required.
Fluency in English is a mandatory prerequisite for this position.
Other essential competencies and qualifications encompass the following:
The role involves overseeing the entire lifecycle of grant funding, from application and award through to close out, ensuring compliance with all regulatory and organizational standards. Responsibilities include managing relationships with funding agencies, conducting thorough reviews of grant proposals to assess feasibility and alignment with strategic goals, and maintaining meticulous documentation for audits and reporting purposes. The position requires a strong understanding of grant regulations, exceptional attention to detail, and the ability to coordinate cross-functional teams to meet deadlines. Proficiency in grant management software and systems is essential, along with excellent written and verbal communication skills to liaise with stakeholders at all levels.
Proficient in implementing and adhering to industry-leading grant management methodologies and standards.
Possesses solid expertise in financial and management systems, regulations, and reporting standards, coupled with the capacity to innovate and adapt within established frameworks.
Strong analytical skills, coupled with a deep understanding of accounting procedures and project structuring methodologies, are required.
Proficiency in grant management software and information technology is required.
We oversee organizational leadership and facilitate internal and external communications to ensure cohesive operations and effective stakeholder engagement. This role demands strategic oversight of teams, alignment of business objectives, and development of clear, consistent messaging across all channels. Responsibilities include leadership development, crisis management, and fostering transparent dialogue to enhance collaboration and brand reputation. Candidates must possess strong interpersonal skills, exceptional written and verbal communication abilities, and a proven track record in managing cross-functional teams. Experience in corporate communications, public relations, or a related field is required, along with proficiency in digital communication tools and platforms.
Proficient in articulating complex technical, budgetary, and programmatic information to diverse audiences, including staff, grantees, and applicants.
Proven capability in developing and executing efficient workflow processes and procedures.
Able to cultivate an environment that values and embraces cultural and individual diversity.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
