Job Summary
The Legal Operations Specialist (National TDB Volunteer) collaborates with the Legal Operations Manager to assist with technology, operational enhancements, process optimizations, transaction execution, and additional initiatives within the Legal Department. This position delivers consistent administrative and technical support to the Legal Operations Team, aiming to enhance TDB Group’s operational efficiency, safeguard its interests, and minimize legal exposure.
Oversee a diverse range of duties and responsibilities, including the execution of strategic initiatives, meticulous project management, and the provision of high-quality deliverables aligned with organizational objectives. Collaborate effectively with cross-functional teams to foster innovation, streamline workflows, and ensure seamless communication across departments. Monitor performance metrics to identify areas for improvement, implement corrective actions as needed, and maintain a commitment to excellence in all operational processes. Additionally, maintain compliance with industry regulations and internal policies while upholding the highest standards of professionalism and accountability in every task undertaken.
The Legal Operations Specialist is tasked with a range of critical duties, encompassing but not limited to the following responsibilities:
Assist in enhancing the Legal Department’s processes, systems, and technology through continuous improvement initiatives, including the development and execution of a project pipeline aimed at boosting efficiency and effectiveness.
Contribute to the Legal Operations Department by actively gathering, evaluating, and presenting data on legal department operations, enabling the creation of key performance indicators to evaluate resource allocation efficiency and enhance overall productivity, all while maintaining alignment with the Department’s strategic goals.
Collaborate with various organizational stakeholders to jointly identify and resolve issues, partnering with consulting personnel to execute the agreed-upon solutions.
The Legal Operations Department requires assistance in delivering project management support to the Legal Department, encompassing the creation of project plans, ongoing status oversight, and task monitoring.
We oversee the complete transaction lifecycle for multi-stakeholder lending activities across the Group, ensuring seamless project management from initiation to completion.
The role involves assisting with monthly reviews and reconciliations of the Legal Department’s budget, ensuring accurate updated quarterly, and annual forecasts are provided as required.
The role involves assisting with a range of technical and administrative duties to support the Department’s case management and closing processes, including document preparation, handling incoming and outgoing calls, drafting and distributing correspondence, managing document routing, and processing instructions and invoices received from external legal counsel.
Responsible for organizing and managing legal documentation in both physical and digital formats, ensuring compliance with established Bank policies.
The role involves coordinating meetings, ensuring all necessary preparations are completed, and handling post-meeting follow-up tasks to facilitate the Department’s daily operations.
Facilitating the execution of diverse operational projects and strategic initiatives within the department.
Seeking a candidate who meets the following essential qualifications and possesses the required competencies: a minimum of three years of relevant experience in a related field, proficiency in specific software applications, and strong analytical skills. The ideal applicant will demonstrate exceptional communication abilities, both written and verbal, along with a proven track record of problem-solving in high-pressure environments. Leadership experience is preferred, as is the ability to work collaboratively within cross-functional teams to achieve organizational goals. Additionally, familiarity with industry regulations and compliance standards is necessary to ensure adherence to best practices and legal requirements.
A Bachelor’s degree in business management, business administration, or business organization from a recognized institution is required. Preferred qualifications include a Master’s degree in a relevant field.
A minimum of five years of verifiable professional experience in a related field is required.
International exposure within a commercial enterprise, financial institution, or professional services organization—such as an international law firm, multinational corporation, banking institution, insurance provider, advisory consultancy, development finance institution, Ministry of Finance, National Treasury, or Sovereign Wealth Fund—will be viewed favorably.
Demonstrates a strong history of successfully leading and overseeing project initiatives from inception to completion.
A professional qualification in project management would be considered beneficial.
Demonstrated proficiency in analytical reasoning and critical evaluation, along with the capacity to adapt and pivot effectively to devise solutions.
Exceptional problem-solving, negotiation, organizational, and planning abilities are essential, along with the capacity to thrive in multicultural settings, adapt to shifting priorities, and maintain composure under tight deadlines to ensure timely and effective delivery.
A highly driven professional with strong communication, facilitation, and interpersonal abilities, consistently delivering measurable results.
Proficiency in English is essential for the role of Legal Operations Specialist.
Qualifications
BA/BSc/HND , MBA/MSc/MA
Experience Required
5 years
