Job Description
The responsibilities outlined will remain consistent across all roles bearing the same title, with specific details to be documented in the Work and Development plan.
Comply with all policies, handbooks, guidelines, and donor requirements set forth by the Nuclear Regulatory Commission (NRC) to ensure operational integrity and regulatory adherence.
Support the execution of the logistics and administration function’s portfolio in alignment with the established Plan of Action.
Offer fundamental operational and administrative assistance to ensure smooth workflow within the organization, handling tasks such as coordinating schedules, managing documentation, and maintaining efficient communication channels.
Develop and maintain status reports as mandated by management, ensuring accurate and timely presentation of essential information.
Accurate organization and meticulous maintenance of all supporting documentation must be upheld to ensure compliance with established filing protocols.
Support the coordination and execution of logistics and administrative functions as part of the operational workflow.
The incumbent will manage administrative, logistical records, and supplier documentation while overseeing equipment inventory.
To effectively communicate ideas aimed at enhancing logistics and administrative processes, engage stakeholders across departments to identify opportunities for optimization and innovation.
Deliver additional tasks and responsibilities as directed by the Line Manager as needed.
The position involves overseeing daily operations, ensuring compliance with company policies, and managing a team of professionals to achieve organizational goals. Key duties include developing and implementing strategic plans, monitoring performance metrics, and fostering a collaborative work environment. Additionally, the role requires coordinating with cross-functional departments, addressing operational challenges, and maintaining high standards of efficiency and productivity. Strong leadership, problem-solving skills, and the ability to adapt to changing business needs are essential for success in this role.
The position entails a variety of key responsibilities, which include…
We are seeking an organized and detail-oriented individual to support our administrative functions. The ideal candidate will manage office correspondence, maintain filing systems, and coordinate meetings and appointments. Proficiency in Microsoft Office Suite and strong communication skills are essential. Additionally, the role requires handling confidential information with discretion, scheduling travel arrangements, and assisting with various clerical duties. Prior experience in an administrative capacity is preferred.
The office must adhere strictly to all administrative legal obligations, such as tax filings, government registrations, and local licensing requirements within its operational jurisdiction.
Ensure the office space remains consistently clean and meticulously organized to foster a productive, positive, and professional atmosphere for all employees.
Oversee tenancy agreements by monitoring expiration dates and proactively informing the respective occupants in advance of upcoming deadlines.
Organize cost-effective travel logistics by securing flights and lodging for employees and guests.
Enhance the organization’s public perception by maintaining an organized and visually appealing office environment that reflects professionalism and excellence.
Deliver exceptional reception services by extending a warm and professional welcome to all visitors and addressing their inquiries promptly and courteously.
Oversee the inventory of refreshments, cleaning supplies, and materials to ensure sufficient stock levels while maintaining stringent quality and hygiene standards.
Responsible for ensuring the prompt settlement of utility invoices and guesthouse rentals across all field offices.
Oversee office inventory, equipment, furniture, and fittings to ensure they remain well-maintained and fully operational.
Facilitate understanding and adherence to organizational policies and procedures by providing staff with clear, actionable guidance and ensuring consistent compliance across all levels.
Ensure that office buildings and accommodation facilities are consistently well-maintained, promptly repaired, and meticulously organized and sanitized.
Execute any additional tasks delegated by your supervisor as needed.
We are currently seeking candidates to fill logistic support positions within NRC, where responsibilities include coordinating and facilitating transportation, managing inventory, and ensuring the timely delivery of goods and materials. Applicants must possess strong organizational skills, attention to detail, and the ability to work efficiently under pressure. Familiarity with logistics software and prior experience in a similar role are preferred but not mandatory. The selected individuals will collaborate closely with cross-functional teams to maintain seamless operations and uphold supply chain integrity.
Ensure all procurement activities strictly adhere to the logistics handbook and meet the stipulated donor requirements.
Responsibilities include drafting Requests for Quotation (RFQs), soliciting vendor quotes, conducting comparative bid analyses, and processing the issuance of Purchase Orders (POs).
Systems are utilized to obtain necessary approvals within Agrees.
Draft supplier contracts with precision and thoroughness, ensuring all terms, conditions, and deliverables are clearly defined and legally sound. Collaborate closely with legal, procurement, and finance teams to align contract specifications with organizational policies and regulatory requirements. Evaluate supplier proposals, negotiate favorable terms, and finalize agreements that balance cost-efficiency with quality and reliability. Maintain meticulous records of contract negotiations, revisions, and approvals to support compliance and future reference.
Receive supplier invoices and process payments in a timely manner, ensuring they are forwarded to the finance department for proper handling.
Ensure the contract management form remains current and accurately reflects all pertinent details.
Collaborate with suppliers to guarantee timely and precise delivery of goods and services.
Assist in coordinating the transportation of materials in accordance with established procedures and within scheduled timeframes.
Ensure accurate inventory and asset records, along with corresponding reports, are submitted to the Country Logistics Officer promptly.
Establish and maintain an organized filing system for procurement documents to facilitate efficient retrieval and ensure the preservation of historical records when necessary.
Ensure the prompt and efficient delivery of supplies and project materials to designated field offices.
The role involves managing both permanent and temporary office vehicles for daily operations and ensuring their payments are processed promptly.
Monitor the office generator log sheet, track daily fuel consumption, and compile monthly reports.
Perform any additional tasks as directed by your supervisor to support operational needs and team objectives.
We are seeking an experienced professional with a proven track record in project management, possessing strong interpersonal skills and the ability to lead cross-functional teams. The ideal candidate should hold a bachelor’s degree in business administration, engineering, or a related field, complemented by a minimum of five years of relevant experience in a managerial capacity. Proficiency in industry-standard software, including Microsoft Project and SAP, is required, along with excellent analytical, organizational, and problem-solving abilities. Additionally, the role demands exceptional communication skills to convey complex information clearly and influence stakeholders at all levels. Certification in PMP or a similar qualification, while not mandatory, would be advantageous.
A bachelor’s degree or higher-level diploma in business administration, logistics, or a related field is preferred.
A minimum of three years of relevant professional experience in a comparable position is required.
Seasoned professionals with hands-on experience in administration or logistics within humanitarian or recovery operations are strongly encouraged to apply. A solid background in these fields, particularly within challenging environments, is highly valued.
With a proven track record in dynamic and unpredictable environments, you bring valuable hands-on experience to the role. Your background includes navigating intricate challenges and adapting to rapidly changing circumstances with resilience and strategic insight. This experience equips you to thrive in situations requiring quick decision-making, adaptability, and a steady approach under pressure.
Achievements and outcomes pertinent to the role’s core functions have been meticulously recorded and maintained.
Proficiency in English, Swahili, and the local dialect is required.
Proficiency in the operational context of Dadaab and AFI sub-Counties is a fundamental requirement for this role.
Working in a comparable role within an international non-governmental organization (INGO) is highly beneficial.
Qualifications
BA/BSc/HND
Experience Required
3 years
