You will be tasked with executing a variety of duties, including managing day-to-day operations to ensure efficiency, overseeing project timelines and deliverables, and collaborating with cross-functional teams to achieve organizational objectives. Additionally, you will be responsible for analyzing performance metrics to identify areas for improvement, maintaining compliance with industry regulations, and mentoring junior staff to foster professional growth. Strong organizational skills, exceptional problem-solving abilities, and proficiency in relevant software tools are essential for success in this role.
You will provide 50% of the project coordination and implementation support for a strategic communications program spanning multiple countries, delivered under the NPR project. In this role, you will collaborate closely with the Project Manager and field teams to oversee implementation activities, monitor timelines and work plans, and ensure consistent follow-up across all workstreams.
You will serve as the primary intermediary between field teams and consultants, facilitating the seamless coordination of outreach initiatives, digital engagement strategies, and media and community-based activities across all implementation countries.
Responsibilities encompass a wide range of duties, including overseeing daily operations to ensure efficiency and effectiveness. Key tasks involve managing project timelines, coordinating team efforts, and maintaining clear communication with stakeholders. Additionally, the role requires analyzing performance metrics, identifying areas for improvement, and implementing strategic solutions. Collaboration with cross-functional teams is essential to achieve organizational goals and deliver high-quality results.
Facilitates the organization and execution of regular implementation meetings while ensuring timely follow-up on all action items.
Supervising field team members and ensuring timely completion of their activities and deliverables through consistent follow-up.
Overseeing the development and upkeep of trackers, work plans, risk logs, and implementation documentation is required.
Facilitating seamless collaboration among project teams, external consultants, and consortium partners to ensure cohesive progress and alignment with shared objectives.
Assisting in the swift and proactive identification and resolution of operational or implementation challenges.
Operations and logistics coordination, comprising 25% of the role, involves overseeing the efficient management of workflows, resource allocation, and supply chain processes to ensure seamless operational performance and timely delivery of goods or services. This responsibility encompasses monitoring inventory levels, coordinating transportation and distribution channels, and implementing logistical strategies to optimize efficiency while minimizing costs and disruptions. Strong organizational skills, attention to detail, and the ability to collaborate across departments are essential for maintaining smooth operations and achieving operational objectives.
Oversee and synchronize operational and logistical activities to facilitate seamless program execution across diverse international locations.
You will provide assistance with travel arrangements, procurement processes, new employee onboarding, and event logistics, in addition to fostering robust operational systems and interdepartmental communication.
Oversee and execute a range of critical duties, including the planning, coordination, and supervision of project activities to ensure timely and high-quality delivery. Collaborate closely with cross-functional teams to align objectives, share progress updates, and address any challenges that may arise. Conduct thorough research and analysis to inform decision-making and strategic planning. Maintain meticulous documentation of processes, outcomes, and key performance indicators to track progress and measure success. Ensure compliance with organizational policies, industry standards, and regulatory requirements throughout all operations. Identify opportunities for process improvements and implement innovative solutions to enhance efficiency and effectiveness. Serve as a liaison between stakeholders, providing clear communication and fostering productive relationships to support organizational goals.
Managing travel logistics and securing suitable accommodation arrangements.
Facilitating workshops, stakeholder engagement initiatives, and events to enhance collaboration and communication among participants.
Facilitating the smooth integration and administrative support for new consultants, including coordinating their onboarding process and ensuring all necessary arrangements are completed.
Collaborating with Operations and Support teams to address and resolve logistical and administrative challenges.
Maintaining accurate, current, and well-organized project files, systems, and documentation is essential to the role.
The position provides financial, reporting, and administrative support, accounting for approximately 15% of the role’s responsibilities.
Support the financial and administrative management activities throughout the project, collaborating closely with the Project Manager to ensure alignment, efficiency, and compliance with established policies and procedures.
Oversee the Finance and HR departments, ensuring alignment with organizational objectives and compliance with regulatory standards. Lead financial planning, budgeting, and reporting processes while managing human resources functions such as talent acquisition, employee development, and performance management. Collaborate with senior leadership to drive strategic initiatives, optimize operational efficiency, and foster a productive work environment. Requires a bachelor’s degree in finance, accounting, or a related field, along with relevant certifications such as CPA or SHRIMP, and at least 8 years of progressive experience in financial and HR leadership roles.
Responsibilities include conducting detailed market research to identify emerging trends, analyzing customer feedback to enhance product offerings, and collaborating with cross-functional teams to develop strategic initiatives. Additionally, the role involves overseeing project timelines, ensuring adherence to budget constraints, and presenting comprehensive reports to senior leadership. The position requires managing stakeholder relationships, implementing data-driven decision-making processes, and maintaining compliance with industry regulations. A strong emphasis is placed on fostering innovation, optimizing operational efficiency, and driving sustainable growth within the organization.
Facilitates budget tracking and expenditure monitoring by ensuring accurate and timely recording of financial activities, analyzing variances, and providing regular reports to stakeholders to support informed decision-making and financial accountability.
Overseeing the compilation and management of invoices alongside financial records.
Facilitating recruitment activities and managing consultant administrative duties.
Facilitating the compilation of operational progress reports and contributing essential data for donor reporting initiatives.
Assisting in the organization and maintenance of reporting and compliance documentation is a key responsibility.
You will play a key role in enhancing project coordination, operational systems, and internal learning initiatives within the program, accounting for 10% of your responsibilities. This position involves fostering knowledge sharing, managing documentation, and driving continuous improvement throughout project processes.
The role mandates proficiency in [specific skill or tool], along with a minimum of [X] years of relevant experience in [industry/field]. Candidates must possess strong analytical and problem-solving skills, demonstrated through prior roles or projects. A Bachelor’s degree in [relevant field] or an equivalent combination of education and experience is required. Familiarity with [specific software, methodology, or industry standard] is highly desirable. The position entails collaborating with cross-functional teams to [specific deliverable or outcome], ensuring adherence to project timelines and quality standards. Prior experience in [specific task or responsibility] is advantageous.
With a minimum of four years of practical experience in project coordination, program operations, implementation support, or comparable positions, the ideal candidate will possess a strong background in these areas.
Candidates should possess a proven track record of contributing to intricate, cross-border initiatives or programs, ideally within migration, strategic communications, international development, humanitarian action, or social impact domains.
Able to proactively manage assignments, ensure consistent follow-up with teams, and sustain progress in a dynamic and remote work setting.
Proficiency in collaborating with on-the-ground teams, external advisors, and international stakeholders spanning diverse geographical locations and time zones is required.
Demonstrated expertise in facilitating operational processes such as logistics management, procurement coordination, recruitment support, financial administration, and reporting functions.
Demonstrates exceptional organizational capabilities and adept prioritization, enabling the effective management of numerous workstreams and deadlines concurrently.
Proven ability to coordinate meetings, workshops, travel arrangements, stakeholder engagement initiatives, and logistical implementation with precision and efficiency.
Fluent proficiency in both written and spoken English is essential.
Demonstrates meticulous attention to detail by accurately managing trackers, work plans, documentation, and reporting systems to ensure precision and consistency in all tasks.
Proficient in utilizing digital collaboration and project management software, including
With expertise in Google Workspace, along with proficiency in platforms like Write, the ideal candidate will demonstrate a strong command of these tools to enhance collaboration and project management efficiency.
Proficiency in social media, digital communications, or behavior change programming would be considered a valuable asset.
Proficiency in MENA, migration, or Eastern Mediterranean contexts through prior work experience is highly advantageous.
Fluency in additional languages pertinent to the project scope—especially Arabic and Turkish—is highly desirable.
Proficiency in Bengali, Dark/Pashto, or Urdu would be considered beneficial.
A bachelor’s degree or comparable professional experience is required.
A mindset characterized by collaboration, proactivity, and a focus on solutions, coupled with the ability to confidently assume ownership of assigned tasks and operate seamlessly within multicultural remote teams.
Qualifications
BA/BSc/HND
Experience Required
4 years
