We are seeking a highly motivated individual to join our team in the capacity of [Job Title]. The successful candidate will be responsible for [specific responsibility 1], [specific responsibility 2], and [specific responsibility 3]. Additionally, they will collaborate closely with [team/department] to achieve [specific goal or outcome]. The ideal applicant must possess [required skill 1], [required skill 2], and [required skill 3], along with [years] of relevant experience in [field/industry]. Proficiency in [specific tool/software] is essential, and familiarity with [industry-specific knowledge] is highly desirable. Strong organizational and communication skills are imperative, as the role demands the ability to manage [specific task] while adhering to [company/department standards].
The Senior Grants and Compliance Officer at DREAM will facilitate the seamless administration and oversight of the DREAM Grant and Sub-grants, a program funded by the Mastercard Foundation. This position offers both operational and technical guidance to the DREAM Senior Manager, Pan Africa, in managing the complete lifecycle of the DREAM Award while ensuring strict compliance with contractual, legal, donor, and financial requirements. Responsibilities encompass grant reporting, budget tracking, subgrantee supervision, and leading audit preparations to uphold transparency and accountability.
We are seeking a highly organized and detail-oriented professional to oversee a range of critical functions within our operations. The position requires meticulous planning, execution, and monitoring of key processes to ensure seamless workflow and adherence to organizational standards. Responsibilities include managing daily tasks, coordinating cross-functional teams, and implementing efficient systems to enhance productivity. The ideal candidate will possess strong analytical skills, the ability to multitask, and a proactive approach to problem-solving. Experience in a similar role is essential, along with proficiency in relevant software tools. Additionally, the candidate must demonstrate excellent communication and leadership capabilities to drive team success and meet strategic objectives.
RIO Sub-Award Management and Administration involves oversight of sub-award processes within the RIO framework, ensuring compliance with institutional policies and sponsor requirements. This role demands meticulous attention to detail in reviewing sub-award agreements, managing budgets, and tracking deliverables to maintain accountability and transparency. The position requires strong organizational skills, proficiency in contract administration, and the ability to collaborate with multiple stakeholders, including principal investigators, financial offices, and external partners. Additionally, the role encompasses monitoring sub-recipient performance, resolving discrepancies, and ensuring timely reporting in alignment with regulatory standards.
Lead and oversee the entire sub-grant process, encompassing the Request for Applications (RFA’s), pre- and post-award evaluations, agreement development, and successful finalization of close-out procedures.
Process cash disbursements for sub-grantees while verifying that financial requests adhere to the stipulated sub-agreements and approved budgets.
Overseeing donor compliance and mitigating associated risks is a critical aspect of this role, requiring meticulous attention to regulatory adherence and thorough risk assessment protocols. The incumbent will be tasked with ensuring all donor-related activities align with organizational policies, legal requirements, and ethical standards while identifying potential compliance gaps or financial risks. Responsibilities include conducting regular audits, implementing robust monitoring systems, and developing strategic frameworks to safeguard against non-compliance and reputational damage. Strong analytical skills, a deep understanding of compliance frameworks, and the ability to interpret complex regulatory guidelines will be essential in this position.
Thoroughly verify that all sub-award documentation and activity execution fully comply with donor-established regulations.
Identify, document, and evaluate compliance risks while collaborating with stakeholders to design and execute effective mitigation strategies.
Evaluate financial and narrative reports submitted by sub-grantees to ensure they are accurate and fully compliant with established frameworks.
Integrate lessons learned, audit recommendations, compliance reviews, and best practices into ongoing and future grants management processes while sharing critical insights to foster institutional learning.
Capacity Building & RIO Support:
Create and deliver tailored training programs for partners, focusing on financial management, reporting, and compliance, to ensure a comprehensive understanding of these critical areas.
Perform routine site visits and unannounced inspections to assess the effectiveness of sub-grantee performance and internal control systems.
Perform organizational capacity assessments (OAS) for prospective sub-grantees before disbursing funds to ensure alignment with eligibility criteria and programmatic requirements.
Audit Readiness and Record Keeping entails ensuring all financial records are meticulously maintained, readily accessible, and compliant with regulatory standards. This involves organizing documentation, verifying accuracy, and preparing for audits to mitigate risks and enhance transparency. Strong attention to detail, proficiency in data management systems, and adherence to established protocols are essential for this role.
Oversee robust grant management information systems while meticulously maintaining accurate records of all contractual documents, reports, and correspondence.
Enhance internal control systems to maintain ongoing audit preparedness. Facilitate the seamless execution of internal and external audit activities for sub-grantees by providing coordination and support.
Duties involve monitoring and documenting progress through systematic recording and evaluation of project metrics, ensuring transparency and accountability in all tracked activities.
Design and oversee a unified reporting framework to track donor deliverables and program milestones effectively.
Monitor the advancement of grant and subgrant deliverables to proactively identify any potential delays or risks, then coordinate and implement corrective measures as needed.
Provide strategic guidance and mentorship to team members while fostering collaboration across departments to align objectives and enhance operational efficiency. Offer expert support to diverse functional teams to ensure seamless project execution and adherence to organizational goals.
Supervise, mentor, and enhance the skills of junior grants staff while educating program teams on grants management best practices and compliance protocols.
Collaborate with finance teams to refine proposed grant budgets, verify precise expense tracking, and oversee expenditures in comparison to approved allocations to mitigate the risk of overspending.
This description aims to delineate the primary scope and accountability level associated with this position. Responsibilities and priorities may be modified to align with programmatic demands, donor specifications, and team configurations, provided they continue to reflect the role’s core intent and hierarchical standing.
Seeking candidates with a Bachelor’s degree in a relevant field, supplemented by at least three years of hands-on experience in a comparable role. Proficiency in industry-standard software and tools is essential, along with strong analytical and problem-solving skills. Exceptional communication abilities are required to collaborate effectively across teams and stakeholders. Knowledge of regulatory standards and compliance frameworks is a must. The ideal applicant will demonstrate adaptability, a proactive mindset, and a commitment to continuous learning.
A Bachelor’s degree in Accounting, Finance, or Business Administration is required; a Master’s degree is highly desirable.
A professional accounting qualification, including CPA(K) or ARCA, is mandatory, with a preference for active membership in IC PAK.
A minimum of five to seven years of progressively responsible experience in grant management or compliance, typically gained within an international nongovernmental organization, is required.
Essential experience includes familiarity with prominent institutional donors.
Proven expertise in the complete sub-granting process, encompassing Request for Applications (RFA’s), thorough due diligence, comprehensive risk evaluations, and ongoing sub-recipient oversight and monitoring.
Financial Expertise: Demonstrates a strong command of budget creation, tracking, and financial documentation, with the ability to manage staff salary distribution and cost allocation.
Proficient in identifying compliance risks, executing audits, and maintaining strict alignment with internal policies and donor stipulations to mitigate potential vulnerabilities.
Effective communication is essential, requiring excellent written abilities for documentation and clear interpersonal skills to instruct personnel on adherence to regulatory standards.
Technical Proficiencies: Demonstrates advanced proficiency in Microsoft Office Suite, with particular expertise in Excel, along with experience using specialized accounting or grant management software.
Seasoned in organizing and managing both internal and external audit processes, ensuring thorough preparation and seamless coordination throughout each phase.
Proficient in English with strong preferences for additional fluency in French.
Organized individuals with a keen eye for detail and precision are highly valued in this role.
Proficient in both written and oral communication with clarity and precision.
Demonstrates strong interpersonal skills to effectively engage with a wide range of stakeholders from various backgrounds.
To apply, please submit your application through the designated method. Ensure all required documents are included as per the specified instructions. The application process requires careful attention to detail to avoid any omissions. Once submitted, your application will be reviewed in accordance with the established timeline. Only complete applications will be considered for further evaluation.
To initiate the application process, kindly utilize the provided link(s) on the company’s official website.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
5 - 7 years
