Job Purpose: This position is designed to deliver strategic leadership and operational oversight, ensuring the achievement of key organizational objectives through effective management of resources and team performance. The role involves establishing and maintaining high standards of excellence, driving innovation, and fostering a collaborative work environment to support sustained growth and success. Additionally, it requires ensuring compliance with industry regulations and company policies while promoting a culture of accountability and continuous improvement.
The Company Procurement Manager spearheads the strategic planning and implementation of centralized procurement initiatives for Raeburn Schools Limited, covering both domestic and international sourcing. This position guarantees cost efficiency, maintains high standards of quality, and ensures adherence to regulations, while overseeing company-wide procurement operations and guiding procurement policies and procedures to govern school-level purchasing activities.
The manager will establish and maintain robust partnerships with domestic and global suppliers, oversee import logistics, and uphold ethical standards and transparency throughout the organization.
Overseeing and executing a comprehensive range of critical duties, the incumbent will be responsible for ensuring seamless operational workflows, maintaining high standards of efficiency, and delivering measurable results. This role encompasses a broad spectrum of strategic and tactical responsibilities, including the supervision of cross-functional teams, the optimization of processes to enhance productivity, and the implementation of best practices to drive continuous improvement. The successful candidate will be tasked with monitoring key performance indicators, identifying areas for enhancement, and fostering a culture of accountability and excellence within the organization. Additionally, the position demands a keen focus on risk management, compliance adherence, and the development of innovative solutions to address evolving business challenges.
Centralized Company Procurement Management with a Balanced Emphasis on Local and International Sourcing
Oversee and coordinate all centralized procurement operations, strategically balancing engagements with both domestic and international suppliers.
Develop and execute strategic sourcing initiatives to enhance cost efficiency, product quality, and timely delivery at the enterprise level, with careful consideration of both domestic and global market dynamics.
Responsibilities include cultivating and overseeing strategic agreements with primary suppliers, encompassing both domestic and global partners, while securing advantageous terms and conditions.
Responsibilities include directing and coordinating all import logistics for company-wide procurement initiatives, such as managing shipping operations, ensuring seamless customs clearance, and overseeing on-time deliveries to specified destinations, while simultaneously cultivating and sustaining robust local supplier partnerships.
Ensure all company-wide procurement activities adhere to Kenyan regulations, international trade laws, and ethical standards.
Responsible for overseeing local procurement initiatives to bolster local economic growth wherever feasible.
School-level procurement oversight involves monitoring and ensuring compliance with procurement policies, procedures, and regulations at the educational institution level. The role requires verifying that purchases adhere to budgetary constraints, institutional standards, and applicable laws while maintaining transparency and accountability in all transactions. Responsibilities include reviewing procurement documents, approving requisitions, and collaborating with departments to align purchasing activities with academic and operational needs. Strong attention to detail, knowledge of procurement best practices, and the ability to navigate regulatory frameworks are essential for success in this position.
Create, implement, and oversee detailed procurement policies, procedures, and guidelines to ensure consistent application at each school within the district.
Deliver expert counsel and assistance to school administrators and staff regarding procurement best practices and adherence to compliance standards.
Regularly assess and examine school-level procurement operations to verify compliance with predefined policies and procedures.
Provide staff at the school level with access to training and professional development programs.
Serve as the designated escalation point for intricate procurement challenges encountered at the school level.
Supplier Relationship Management (Global and Domestic): Oversees and nurtures partnerships with both local and international suppliers to ensure optimal performance, reliability, and cost-effectiveness. Establishes and maintains robust communication channels to align supplier activities with organizational objectives, fostering mutual growth and sustainability. Evaluates supplier performance through key metrics, conducts regular audits, and implements corrective actions when necessary to mitigate risks and enhance efficiency. Collaborates with cross-functional teams to streamline procurement processes, negotiate favorable terms, and resolve escalated supplier-related issues. Identifies opportunities for cost savings, innovation, and strategic sourcing while maintaining compliance with company policies and industry regulations.
Responsible for cultivating and overseeing strategic partnerships with primary local and global suppliers to facilitate enterprise-wide procurement activities.
Develop and oversee a comprehensive database of approved suppliers to facilitate both corporate and educational institution procurement needs, with an emphasis on cultivating a robust network of local vendors.
Oversee supplier performance metrics and develop actionable strategies to reduce potential risks while enhancing operational efficiency.
Oversee financial operations, ensuring accurate management of funds and meticulous reporting of financial data to maintain transparency and compliance with regulatory standards. Develop and implement robust financial strategies to optimize resource allocation and drive sustainable growth. Analyze financial performance, identify trends, and provide actionable insights to support executive decision-making. Prepare comprehensive financial statements, budgets, and forecasts in alignment with organizational objectives. Collaborate with cross-functional teams to streamline financial processes and enhance operational efficiency. Ensure adherence to accounting principles, internal controls, and audit requirements while fostering a culture of fiscal responsibility.
Construct and oversee the consolidated procurement budget, encompassing expenditures related to both domestic and global sourcing initiatives.
Perform comprehensive market research and evaluate costs to uncover potential avenues for reducing expenditures in the organization’s procurement activities.
Compile periodic reports summarizing centralized procurement activities, performance indicators, and cost-saving achievements, with an emphasis on import-related metrics.
Develop and deliver comprehensive reports regarding adherence to established procurement policies at the school level.
Risk Management and Compliance (Local and International):
Develop, implement, and oversee robust risk management frameworks and compliance programs to ensure adherence to both domestic and global regulatory standards. Conduct comprehensive risk assessments, identify potential threats, and establish mitigation strategies to safeguard organizational integrity. Monitor evolving regulatory landscapes, interpret complex compliance requirements, and provide actionable guidance to leadership to mitigate legal, financial, and operational risks. Collaborate with cross-functional teams to embed a culture of compliance and risk awareness across all business functions, ensuring alignment with industry best practices and statutory obligations.
Analyze and address risks inherent in local and global procurement operations, encompassing potential supply chain disruptions, quality concerns, and evolving regulatory requirements.
Guarantee adherence to Kenyan regulatory frameworks, international trade statutes, and ethical procurement principles at the corporate level.
Ensure schools adhere to established company procurement policies.
Fosters seamless collaboration across diverse teams and departments to achieve shared objectives, ensuring cohesive project execution and innovative solutions through collective expertise and diverse perspectives.
Work collaboratively with Executive Principals, school administrators, department heads, and other relevant stakeholders to identify and assess their procurement requirements, whether local or international.
Offer expert advice and assistance to employees regarding procurement policies and procedures, with particular emphasis on import-related protocols.
Spearhead collaborative efforts across departments to enhance enterprise-wide procurement processes, prioritizing the optimization of logistics and the cultivation of robust local partnerships.
The emphasis is on sourcing educational materials from both local and international providers to ensure a diverse and comprehensive selection.
Keep abreast of evolving trends and innovations in the educational materials sector, particularly with an emphasis on sourcing premium local and international suppliers.
Evaluate and source the most suitable educational materials, both domestically and abroad, to fulfill corporate procurement requirements, while overseeing their acquisition process.
Applicants must possess the required academic credentials, relevant professional experience, and key competencies to fulfill the role effectively. Educational prerequisites include [specify degrees, certifications, or licenses], while hands-on experience should align with the specified years in a comparable position. Essential skills encompass [list technical and soft skills, e.g., analytical thinking, project management, or proficiency in relevant software]. Additionally, candidates should demonstrate a commitment to continuous learning and adaptability to evolving industry standards.
A Bachelor’s degree in Business Administration, Supply Chain Management, or a related discipline is required.
Professional certification in Purchasing and Supply Management, such as CAPS or KISS, is required.
A minimum of ten years of procurement management experience is required, including at least five years in a leadership position.
Experienced in providing leadership and management training with a proven track record.
Proven expertise in international trade and logistics management is required.
Professionals should possess extensive expertise in contemporary sourcing and procurement methodologies, with a strong emphasis on local market dynamics.
Demonstrates proficiency in global trade regulations and commercial practices.
Exceptional proficiency in negotiation, contract management, and supplier relationship management is required, with demonstrated experience collaborating with both domestic and global suppliers.
Accomplished expertise in overseeing import logistics operations and cultivating strong partnerships with local vendors.
Proven expertise in financial analysis and strategic decision-making, coupled with strong analytical capabilities.
Proven ability to communicate effectively and build strong interpersonal relationships is essential.
Demonstrates unwavering integrity and adheres to the highest ethical standards in all professional interactions and decision-making processes.
Candidates with prior experience in the educational sector will be viewed favorably.
Proficient in Kenyan procurement law and import regulations.
If you satisfy the essential criteria, please submit your application by completing the Google Application Form and ensure the inclusion of the following documents: a Cover Letter and a Curriculum Vitae (CV) that lists three (3) professional referees.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
10 years
