Oversee and execute a comprehensive range of critical duties, including but not limited to strategic planning, team leadership, and cross-functional collaboration to drive organizational success. Develop and implement innovative processes to enhance efficiency, productivity, and overall performance. Provide guidance and mentorship to team members, fostering a culture of continuous improvement and professional growth. Manage key projects from inception to completion, ensuring adherence to timelines, budgets, and quality standards. Serve as a liaison between departments to facilitate seamless communication and alignment of goals. Monitor industry trends and best practices to identify opportunities for innovation and competitive advantage. Ensure compliance with company policies, regulatory requirements, and ethical standards in all operational activities.
The role encompasses managing all aspects of accounts payable, including processing invoices, verifying discrepancies, and ensuring timely payments. Responsibilities involve reconciling vendor statements, maintaining accurate records, and collaborating with internal departments to resolve payment issues. A strong attention to detail, proficiency in accounting software, and adherence to financial policies are essential. The position requires effective communication skills to liaise with vendors and stakeholders, along with the ability to meet strict deadlines in a fast-paced environment.
Responsible for receiving, validating, and processing supplier invoices through Na vision, with meticulous attention to accurate coding alignment with designated cost centers and general ledger accounts.
Responsible for processing and verifying supplier invoices to ensure compliance with tax regulations, specifically handling VAT, Withholding Tax, and other statutory deductions as mandated by the Kenya Revenue Authority (KRA) and Federal Inland Revenue Service (FIRS).
Prepare weekly supplier payment schedules for submission to and authorization by the Accounts Payables Manager.
Process approved supplier payments in Na vision while ensuring prompt settlement of outstanding creditor balances. Conduct precise reconciliations of all supplier and bank accounts, addressing any discrepancies without delay.
Accurate accruals must be established for services and goods received but not yet invoiced as part of the month-end closing procedures.
Maintain the creditors’ ledger within Na vision by regularly updating and verifying supplier records to ensure their accuracy and currency.
Collaborate with the Procurement and Operations teams to verify that purchase orders, delivery notes, and invoices align correctly prior to processing (three-way match).
Facilitates the efficient execution and oversight of intercompany transactions, ensuring alignment with corporate policies, accounting standards, and regulatory requirements. Collaborates with finance teams across business units to reconcile discrepancies, validate transaction accuracy, and maintain precise financial records. Analyzes transaction data to identify trends, mitigate risks, and enhance internal controls, while providing clear reporting to stakeholders. Requires proficiency in financial systems, strong analytical skills, and meticulous attention to detail to support seamless cross-entity operations. Experience in intercompany accounting or reconciliation is highly preferred, along with effective communication to address inquiries and resolve issues promptly.
Prepare landed cost entries in Na vision for imported items, accounting for freight, insurance, and customs duties, and ensure accurate posting to the system.
Provide precise accounts payable schedules, reconciliations, and supporting documentation to facilitate statutory audits and tax filings for entities operating in both Kenya and Nigeria.
We are responsible for managing inventory levels, conducting accurate cost analyses, and maintaining precise records to ensure efficient stock control and financial transparency within the organization. This role involves monitoring stock movements, reconciling discrepancies, and optimizing procurement strategies while adhering to established accounting principles and compliance standards. Additionally, we collaborate with procurement and finance teams to forecast demand, assess supplier pricing, and implement cost-saving initiatives to enhance overall profitability.
Develop item codes and compile production bills of materials within the Na vision system.
Process stock transfer orders between Commissaries and Stores, as well as between stores, ensuring accurate and timely postings in Na vision.
Monitor and oversee inventory movements at all sites, verifying that records are precisely documented in Na vision while adhering to established internal procedures.
Oversee and engage in monthly physical inventory counts, then compile and present stock reports for all locations.
Calculate the monthly food expenditures and verify these costs against the documented figures.
Analyze and record monthly consumable usage in alignment with warehouse and commissary usage reports while tracking cost consumption trends.
Monthly inventory balances and cost of sales must be reported, while also identifying and flagging slow-moving, damaged, or write-off items for review by the Costing Manager.
To facilitate strategic decision-making, we require the preparation of inventory aging reports, highlighting items that are slow-moving, expired, or obsolete, for thorough management evaluation.
Address inventory discrepancies, variances, and write-offs promptly and accurately to ensure precise record-keeping and financial integrity. Investigate root causes of inconsistencies, implement corrective measures, and document resolutions thoroughly for audit compliance and operational efficiency.
Implement and maintain robust controls to guarantee adherence to established internal inventory policies and procedures.
Collaborate effectively with Warehouse, Commissary, and Store teams to maintain precise and up-to-date stock movement records in a timely manner.
Prepare comprehensive inventory reports to facilitate informed decision-making by management.
Provide assistance to the Costing Manager during inventory audits, year-end stock counts, and financial postings.
Assists in designing, enhancing, and deploying advanced inventory management systems and workflows while evaluating industry-leading methodologies to foster ongoing operational excellence.
Seeking a candidate with a minimum of five years of relevant experience in a similar role, complemented by a bachelor’s degree in a related field. Proficiency in industry-standard software and tools is essential, along with strong analytical and problem-solving abilities. The ideal applicant must demonstrate exceptional communication skills, both written and verbal, and the capacity to work independently as well as collaboratively in a team environment. Familiarity with project management methodologies and adherence to best practices in compliance and quality assurance are required. Additionally, the ability to manage multiple priorities and meet strict deadlines is crucial.
Applicants must either possess a recognized professional accounting credential, such as the Certified Public Accountant (CPA) designation, the Association of Chartered Certified Accountants (ARCA) qualification, or an equivalent certification.
Applicants must possess a Bachelor’s degree in Accounting, Commerce, Finance, or an equivalent business-related discipline.
With a minimum of five years of professional experience in the hospitality industry, preferably within the Hotel, Restaurant, and Café (HOR ECA) sector, candidates must demonstrate a proven track record in operational excellence and customer service.
Committed professionals with a proactive mindset, strong independence, and emotional maturity are sought after for this role, along with demonstrated enthusiasm and a constructive outlook.
Demonstrates the capacity to evaluate situations thoughtfully and determine appropriate courses of action with clear-sighted reasoning.
Capable of adjusting to a variable schedule as business demands require, including potential coverage during evenings, weekends, and holidays.
Deliver results with minimal supervision while independently identifying and resolving challenges, fostering collaborative relationships through strong communication and interpersonal abilities.
Capable of thriving in high-pressure environments with stringent deadlines while consistently producing accurate results and submitting reports punctually.
We kindly request that you submit your application to hr@eatngo-kenya.com.
Qualifications
BA/BSc/HND
Experience Required
5 years
