We are seeking a highly motivated professional to fill the position with [Job Title], responsible for [primary responsibility 1], [primary responsibility 2], and [primary responsibility 3]. The ideal candidate will possess [required qualification 1], [required qualification 2], and a minimum of [X] years of relevant experience in [industry/field]. Proficiency in [specific skill or tool] is essential, along with strong [soft skill 1], [soft skill 2], and the ability to [specific capability]. This role requires collaboration with [team/department], adherence to [company policy/standard], and a commitment to [company value or goal].
Assist with the receipt of supplier invoices and confirm their accuracy by ensuring all essential details are present, including supplier information, dates, descriptions, applicable tax or withholding tax (WHT), required approvals, and supporting documentation.
Conduct routine verification to ensure alignment between invoices, purchase orders, quotations, delivery notes, goods receipt notes, and service confirmations, promptly flagging any discrepancies for further investigation.
Daily posting of invoices in QuickBooks or the ERP system is required, ensuring accurate assignment to the appropriate supplier, account, cost center, and tax treatment.
Maintain a meticulously organized invoice control log to guarantee the comprehensive capture of all invoices while adhering to established cut-off deadlines.
Ensure the payables trackers are updated consistently, either on a daily or weekly schedule, to maintain accurate and current records.
Ensure that all payment entries within the trackers are accompanied by the necessary supporting documentation, such as invoices, approvals, proofs of payment, withholding tax details, and other relevant files.
Ensure petty cash transactions are approved promptly and recorded accurately in the accounting system.
Maintain a structured and efficient filing system, both physical and digital, to store invoices, approvals, Pops, and reconciliations, ensuring readiness for audits.
Ensure adherence to internal approval matrices for all transactions and promptly escalate any policy breaches.
Qualifications
Diploma
