Key responsibilities encompass managing a team of professionals to achieve project objectives, ensuring adherence to deadlines, and maintaining high standards of quality. This role involves coordinating cross-functional efforts, identifying and mitigating risks, and fostering a collaborative work environment. You will be tasked with developing strategic plans, allocating resources efficiently, and monitoring progress through performance metrics. Additionally, the position requires strong communication skills to liaise with stakeholders, present findings, and provide actionable insights to senior leadership.
The position involves managing and processing accounts payable transactions, ensuring timely and accurate payments to vendors and suppliers. Responsibilities include verifying invoices, reconciling discrepancies, and maintaining accurate records in the accounting system. The role requires proficiency in financial software, attention to detail, and strong organizational skills to meet payment deadlines. Additionally, collaboration with procurement and other departments is essential to resolve payment-related issues and ensure compliance with company policies and accounting standards.
Process supplier invoices in Na vision by receiving, validating, and accurately recording them, with precise assignment to designated cost centers and general ledger accounts.
Ensure precise computation and recording of all applicable taxes—such as VAT, Withholding Tax, and other statutory deductions—on supplier invoices, fully complying with the regulatory frameworks established by the Kenya Revenue Authority (KRA) and the Federal Inland Revenue Service (FIRS).
Prepare weekly supplier payment schedules for review and subsequent approval by the Accounts Payables Manager.
Process supplier payments approved in Na vision while ensuring outstanding creditor balances are settled without delay. Conduct thorough reconciliations of all supplier and bank accounts, addressing discrepancies promptly to maintain accuracy and financial integrity.
Ensure accurate accruals for services and goods received but not yet invoiced during the month-end closing process.
Maintain and update the supplier ledgers within Na vision, ensuring the accuracy and currency of all supplier records.
Collaborate with the Procurement and Operations teams to verify that purchase orders, delivery notes, and invoices align prior to processing, ensuring a three-way match.
Handles all intercompany transactions with precision and efficiency, ensuring accurate recording and timely reconciliation across all entities within the organization. Identifies and resolves discrepancies to maintain compliance with accounting standards and internal policies, while promoting clear communication between departments. Assesses transaction flows to optimize processes and mitigate risks associated with intercompany activities. Maintains detailed documentation and prepares reports as required to support audits and regulatory reviews. Requires strong analytical skills, proficiency in ERP systems, and a meticulous approach to detail.
Prepare landed cost entries in Na vision for imported items, incorporating freight, insurance, and customs duties, and post them accordingly.
Provide precise accounts payable schedules, reconciliations, and supporting documentation to facilitate statutory audits and tax filings for both Kenya and Nigeria entities.
Manage inventory levels and oversee costing processes to ensure accurate financial tracking and efficient resource allocation. Develop and implement inventory control systems to monitor stock levels, minimize discrepancies, and streamline procurement activities. Analyze cost variances, prepare detailed cost reports, and collaborate with procurement and accounting teams to optimize purchasing strategies and maintain budgetary compliance. Ensure compliance with company policies and regulatory standards while providing actionable insights to enhance operational efficiency and profitability.
Develop item codes and compile production bills of materials within the Na vision system.
Process stock movement instructions, including transfers from Commissaries to Stores and between stores, ensuring accurate and timely posting of transfer orders in Na vision.
Monitor and oversee the flow of inventory across all designated sites, verifying that records are promptly and precisely updated in Na vision in full compliance with established internal guidelines.
Supervise and assist in conducting monthly physical stock counts while ensuring accuracy and adherence to established procedures. Compile and submit comprehensive stock reports for all locations, maintaining detailed records to support operational efficiency and inventory control.
Prepare a monthly analysis of food expenditures and ensure they align accurately with the documented reports.
Analyze monthly consumable usage data by cross-referencing warehouse and commissary reports, ensuring accuracy and alignment with established consumption patterns. Additionally, track and evaluate cost consumption trends to identify potential savings opportunities and operational efficiencies.
Report monthly inventory balances alongside the associated cost of sales, ensuring accuracy and timeliness in the reporting process. Additionally, identify and escalate any slow-moving, damaged, or obsolete items to the Costing Manager for further review and action.
Compile aging reports of inventory to identify items with slow turnover, expired stock, or obsolescence, and escalate these findings to management for further evaluation.
Address inventory discrepancies, variances, and write-offs promptly to ensure accurate records and minimize financial losses.
Establish and maintain robust controls to ensure full compliance with established internal inventory policies and procedures.
Collaborate effectively with Warehouse, Commissary, and Store teams to maintain precise and up-to-date stock movement documentation.
Prepare comprehensive inventory reports to facilitate strategic decision-making processes within management teams.
Assist the Costing Manager with conducting inventory audits, performing year-end stock-takes, and managing postings.
Assist in designing and deploying enhanced inventory management systems and processes, ensuring alignment with industry best practices to foster ongoing operational improvements.
We are seeking a highly motivated professional who meets the following criteria: a minimum of five years of relevant experience in a similar role, a bachelor’s degree in a related field, and proficiency in industry-standard software tools. The ideal candidate will demonstrate strong analytical skills, excellent communication abilities, and the capacity to work effectively in a fast-paced environment. Responsibilities include analyzing data, developing strategic recommendations, collaborating with cross-functional teams, and ensuring compliance with company policies and regulations.
Applicants must possess or be actively pursuing a recognized professional accounting qualification, such as the Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ARCA), or an equivalent credential.
Earn a Bachelor’s degree in Accounting, Commerce, Finance, or another relevant business discipline.
Seeking a candidate with at least five years of professional experience, ideally within the hospitality, food service, or accommodation sectors.
A proactive professional with a strong sense of independence, maturity, and self-direction, consistently demonstrating a positive outlook.
Demonstrates strong decision-making skills and exercises sound judgment in all situations.
Demonstrates adaptability to variable scheduling requirements to meet operational demands, encompassing evenings, weekends, and holidays as necessary.
Demonstrate initiative and resourcefulness, coupled with a strong ability to resolve challenges independently, while maintaining exceptional interpersonal capabilities.
Capable of thriving in high-pressure environments and meeting stringent deadlines while consistently producing accurate results and comprehensive reports in a timely manner.
We kindly invite you to submit your application materials to hr@eatngo-kenya.com for consideration.
Qualifications
BA/BSc/HND
Experience Required
5 years
