Duties and Responsibilities:
You will be responsible for overseeing and ensuring the fulfillment of key operational and strategic objectives. Your role will involve managing critical functions and processes to achieve defined goals, maintaining accountability for outcomes, and driving performance through effective leadership and execution. Additionally, you will be tasked with monitoring progress, identifying areas for improvement, and implementing corrective actions as needed. Your contributions will play a vital role in the overall success and efficiency of the organization.
Proposal development involves crafting compelling and strategic proposals to secure funding, partnerships, or project approvals. This process includes conducting thorough research, identifying key stakeholders, and tailoring content to align with organizational goals and funder requirements. It demands strong analytical skills, meticulous attention to detail, and the ability to synthesize complex information into clear, persuasive narratives. Collaboration with cross-functional teams is essential to gather necessary data, refine messaging, and ensure compliance with submission guidelines. Success in this role requires proficiency in proposal writing tools, a deep understanding of grant cycles, and the capacity to meet tight deadlines while maintaining high-quality standards.
Ensure the prompt and accurate processing of all award documentation during the proposal phase, followed by timely uploads to AMS, while also executing the associated workflows efficiently.
The department oversees the administration of awards, cultivates strategic partnerships, and manages the AMS system with precision and diligence. This role demands a keen eye for detail, exceptional organizational abilities, and the capacity to collaborate effectively with stakeholders across various levels. Responsibilities include coordinating award ceremonies, fostering mutually beneficial alliances, and ensuring the seamless operation of the AMS platform to support organizational objectives.
Assist with the preparation of monthly Award and Partner review meetings, documenting action items discussed during these sessions and ensuring their timely distribution.
Assist with the execution of partner vetting processes and the evaluation of potential partners to ensure compliance and suitability.
Assist in the drafting and finalization of partner agreements to ensure compliance with legal and organizational standards.
Assist with the compilation and processing of partner remuneration.
Assist in organizing and executing partner monitoring visits to ensure thorough and effective assessments.
Ensure award kickoff and close-out meetings are promptly scheduled and meticulously coordinated with all relevant functions.
Maintain the income and funding trackers, and provide the team with weekly status updates on both.
Maintain the close-out backlog tracker and conduct routine follow-ups with relevant teams to ensure pending Sons are resolved.
Your role involves collaborating with the Awards Assistant to maintain and distribute the partner reporting tracker, ensuring its accuracy and timeliness. Additionally, you will be responsible for updating the Awards Management System (AMS) promptly to reflect the latest information.
The role involves providing assistance to the Awards Assistant by ensuring prompt dispatch of calendar invitations for scheduled award-related meetings.
Facilitate the implementation of action items discussed in award meetings, ensuring they are promptly reviewed, validated, and distributed to relevant stakeholders without delay.
Compile management information from AMS and distribute it to the team each month through a portfolio analysis report, which will include details on awards in the pipeline, active awards, awards under amendment, high-risk awards, and closed awards.
Ensure the accurate maintenance and up-to-date status of the AMS, while meticulously documenting the audit trail for all awards and sub-awards.
Ensures adherence to all regulatory requirements, organizational policies, and ethical standards governing donor contributions and fundraising activities. Manages compliance with tax laws, including receipting and acknowledgment procedures for tax-deductible donations. Oversees accurate record-keeping, financial reporting, and the maintenance of donor data in compliance with privacy regulations. Conducts regular audits and reviews to verify donor eligibility, gift restrictions, and compliance with grant agreements. Collaborates with legal, finance, and development teams to address compliance issues and implement best practices. Identifies and mitigates risks associated with non-compliance to safeguard the organization’s reputation and financial integrity.
Ensure donor compliance by clearly communicating and enforcing requirements, including reporting deadlines, implementation periods, amendment timing and procedures, audit protocols, and SCI award management policies, so all stakeholders fully understand and adhere to them.
Seeking a candidate with a robust set of competencies, including strong analytical thinking, exceptional problem-solving abilities, and advanced proficiency in organizational skills to manage multiple priorities effectively. The ideal applicant will demonstrate clear communication skills, both written and verbal, along with the capacity to collaborate seamlessly within cross-functional teams. A commitment to professional development and adaptability in dynamic environments is essential, as is a proven track record of delivering results under tight deadlines. Familiarity with relevant industry tools and methodologies will be highly advantageous, along with a customer-centric approach to drive satisfaction and loyalty.
Delivering exceptional outcomes is a core expectation for this role. Accountability for achieving measurable objectives and driving performance is essential, requiring a proactive approach to meeting and exceeding targets. Commitment to producing high-quality results consistently, even under challenging circumstances, is expected. Collaboration with stakeholders to ensure alignment and support toward common goals is also crucial. Flexibility in adapting strategies to evolving conditions while maintaining focus on key priorities is necessary. Striving for continuous improvement and innovation in processes to enhance efficiency and effectiveness is highly valued.
Sets measurable and inspiring goals in collaboration with teams and individuals, tracking progress and evaluating performance to ensure alignment with organizational objectives.
Professionals in this role ensure that individuals meet performance expectations and actively address any shortcomings in a constructive manner. They foster a culture of accountability while encouraging continuous improvement by addressing areas where outcomes fall below required standards.
Collaborates seamlessly with colleagues to achieve shared objectives, fostering a cooperative and productive work environment through clear communication and mutual respect. Demonstrates strong interpersonal skills to build and maintain positive working relationships, ensuring alignment with team goals and contributing to a culture of inclusivity and support. Actively engages in group discussions, values diverse perspectives, and adapts communication styles to effectively engage with stakeholders at all levels.
Implements strategies to foster seamless collaboration and coordination across organizational and departmental boundaries.
Facilitates collaboration among individuals from diverse backgrounds and perspectives, fostering an inclusive environment that drives meaningful and beneficial results.
Fosters collaboration by dismantling siloed work practices and confronting uncooperative behaviors head-on.
Solving complex challenges and making informed decisions are essential competencies for this role. The successful candidate will evaluate intricate situations, analyze available data, and implement effective solutions to advance organizational objectives. Proficiency in critical thinking and the ability to assess risks and benefits are key requirements. They must also demonstrate adaptability when faced with unforeseen obstacles and deliver timely, well-reasoned choices that align with strategic goals.
Conducts thorough analysis to uncover the fundamental drivers behind persistent issues affecting legacy awards, implementing targeted solutions to resolve underlying challenges.
Introduces an external viewpoint to sustain decision-making processes that are both pertinent and oriented toward future developments.
Conducts thorough research and evaluation of external trends to assess their potential implications on strategic decision-making processes.
Takes calculated risks and has the courage to stand by decisions despite resistance
Demonstrates a strong ability to guide teams and mentor colleagues, fostering a culture of growth and continuous improvement. Cultivates an environment where individuals are empowered to develop their skills and reach their full potential.
Achieves tailored outcomes in dynamic and challenging environments through agile and responsive approaches.
Conducts a comprehensive assessment of the advantages and potential hazards associated with every concept and resolution, enabling well-informed, strategic decision-making.
Exhibits boldness through a proactive approach to addressing challenging circumstances and making decisions that may not be widely favored.
Cultivates a collaborative team dynamic that empowers members to confidently share ideas, support key decisions, or constructively question choices.
Translates intricate strategic concepts into clear, concise, and compelling messaging while maintaining unwavering confidence.
Establishes and executes initiatives designed to cultivate an inclusive work environment, maximizing the potential of each team member to drive both individual and organizational achievements.
Bachelor’s degree in a relevant field or equivalent professional experience is required. Proven track record of at least three years in a comparable role is essential. Strong analytical and problem-solving skills are necessary, alongside excellent communication abilities. Proficiency in industry-standard software and tools is mandatory. Demonstrated leadership experience and the capacity to manage multiple projects are highly desirable. Familiarity with current industry trends and best practices is preferred.
Essential
A bachelor’s degree in Commerce, Economics, Business Administration, or a related field is required.
Demonstrates exceptional planning, organizational, and coordination abilities, adeptly managing a demanding workload that includes a wide range of complex tasks and responsibilities.
Exhibits exceptional proficiency in analyzing trends, solving problems, and maintaining meticulous attention to detail.
Proficient in Microsoft Office Suite and, ideally, experienced with grant management and financial systems.
Demonstrates cultural sensitivity and adeptness at fostering meaningful connections across diverse groups with efficiency and ease.
Able to maintain composure and respond promptly in dynamic situations, demonstrating strong adaptability and clear, concise communication under pressure.
Proficient in both written and verbal communication in English, with a demonstrated ability to engage effectively in multicultural environments.
Qualifications
BA/BSc/HND
