Job Purpose:
The Company Procurement Manager spearheads the strategic planning and implementation of centralized procurement initiatives for Raeburn Schools Limited, covering both domestic and international sourcing. This position guarantees cost efficiency, adherence to quality standards, and regulatory compliance, while overseeing company-wide procurement operations and guiding procurement policies and procedures for school-level activities.
The manager will establish and maintain robust partnerships with local and global suppliers, oversee import logistics, and uphold ethical and transparent standards throughout the organization.
Key Responsibilities and Duties:
Oversee and execute a diverse range of critical tasks to ensure operational excellence, including strategic planning, team leadership, and cross-functional collaboration. Develop and implement policies, procedures, and performance metrics to drive efficiency and accountability across all departments. Monitor progress through regular evaluations, providing constructive feedback and guidance to enhance individual and collective productivity. Serve as a primary liaison between senior management and staff, facilitating transparent communication and aligning organizational goals with team objectives. Additionally, identify opportunities for process improvements, leveraging data-driven insights to optimize workflows and resource allocation.
Centralized Procurement Management with a Balanced Emphasis on Local and International Operations
Spearhead comprehensive centralized procurement initiatives for the organization, strategically balancing engagements with both domestic and international suppliers.
Develop and execute strategic sourcing initiatives to enhance cost efficiency, maintain high-quality standards, and ensure timely delivery at the company-wide procurement level, while evaluating opportunities in both domestic and global markets.
Skilled in negotiating and administering contracts with essential suppliers—spanning local and global markets—to secure advantageous terms and conditions.
Oversee all import logistics for company-level purchasing, ensuring seamless coordination of shipping, customs clearance, and timely delivery to designated locations. Additionally, cultivate and maintain robust relationships with local suppliers to enhance operational efficiency and reliability.
Ensure strict adherence to Kenyan regulations, international trade laws, and ethical standards in all company-level procurement activities.
Oversee local procurement initiatives to foster local economic growth whenever feasible.
Provide oversight for procurement activities at the school level, ensuring adherence to established policies, procedures, and regulatory requirements throughout the purchasing process.
Craft comprehensive procurement policies, procedures, and guidelines to ensure consistent implementation across all school levels.
Offer expert advice and assistance to school administrators and staff regarding procurement best practices and compliance obligations.
Perform regular assessments and examinations of procurement activities at the school level to verify compliance with established policies and procedures.
Provide structured training and professional development programs tailored for procurement staff at the school level to enhance their skills and competencies.
Serve as the primary escalation point for intricate procurement challenges that emerge at the institutional level.
Supplier Relationship Management (Local and International): You will oversee the strategic development and maintenance of relationships with both local and international suppliers, ensuring alignment with organizational goals. This includes negotiating contracts, evaluating supplier performance, and fostering collaborative partnerships to enhance supply chain efficiency and mitigate risks. Additionally, you will monitor market trends, assess supplier capabilities, and implement best practices to optimize procurement processes.
Identify, assess, and cultivate strategic partnerships with essential local and global suppliers to support company-wide procurement initiatives.
Develop and sustain a comprehensive database of pre-approved suppliers to facilitate procurement at both the company and school levels, emphasizing a robust network of local vendors.
Monitor supplier performance diligently and develop strategic initiatives to mitigate risks while enhancing operational efficiency.
Financial management and reporting entails overseeing fiscal operations, ensuring accurate and timely financial records, and generating comprehensive reports to support strategic decision-making. This role requires proficiency in accounting principles, financial analysis, and regulatory compliance, along with the ability to interpret complex financial data. Responsibilities include budget preparation, variance analysis, financial forecasting, and maintaining compliance with accounting standards and tax regulations. Effective communication of financial insights to stakeholders is essential for aligning business objectives with financial performance.
Develop and oversee the centralized procurement budget, which encompasses expenses related to both local and international sourcing activities.
Perform comprehensive market research and cost evaluations to pinpoint potential avenues for reducing procurement expenses at the organizational level.
Prepare comprehensive reports on centralized procurement operations, performance metrics, and cost-saving initiatives, encompassing import-specific data and key performance indicators.
Compile and present reports that evaluate adherence to procurement policies at the school level.
Risk Management and Compliance (Local and International): Ensure adherence to regulatory obligations and mitigate organizational risks across domestic and global operations. Develop, implement, and maintain robust compliance frameworks, policies, and procedures to align with legal requirements, industry standards, and best practices. Monitor emerging regulatory changes, assess their potential impact, and proactively address compliance gaps. Collaborate with cross-functional teams to foster a culture of compliance, provide training on risk awareness, and support audit activities to uphold operational integrity and safeguard the organization’s reputation.
Assess and manage risks linked to domestic and global procurement operations, addressing potential disruptions in the supply chain, quality concerns, and evolving regulatory requirements.
Ensure adherence to Kenyan regulatory requirements, international trade laws, and ethical procurement standards at the company level.
Oversee educational institutions’ adherence to the organization’s established procurement guidelines, ensuring all procurement activities align with specified policies and standards.
Collaborates effectively across diverse teams and departments, fostering alignment and synergy to achieve shared objectives and drive collective success. Works closely with stakeholders from various functions to integrate perspectives, streamline processes, and deliver cohesive solutions that meet organizational goals and enhance overall efficiency.
Work closely with Executive Principals, school administrators, department heads, and other key stakeholders to identify and address their procurement requirements, whether local or international.
Offer expert advice and assistance to team members regarding procurement policies and procedures, specifically focusing on import-related processes.
Spearhead collaborative efforts across departments to enhance enterprise-wide procurement functions, prioritizing the optimization of supply chain processes and cultivating robust regional alliances.
Educational Material Focus (Local and International Sourcing): Responsibilities include identifying, evaluating, and procuring educational materials from both local and global suppliers to ensure alignment with curriculum standards and learner needs. This role requires thorough research, vendor negotiations, and collaboration with educators to assess material effectiveness and relevance. Strong analytical skills and familiarity with diverse educational frameworks are essential to source high-quality resources that support diverse learning objectives.
You are responsible for maintaining awareness of emerging trends and technological advancements within the educational materials sector, prioritizing the discovery of reputable local and global suppliers.
Sourcing and procuring high-quality educational materials from both local and global suppliers, ensuring alignment with company-wide requirements and standards, is a key responsibility. This role involves evaluating potential vendors, negotiating contracts, and overseeing the acquisition process to secure optimal resources efficiently.
Applicants must hold a relevant academic degree, supported by substantial professional experience in the field. Essential competencies include strong analytical abilities, effective communication skills, and proven leadership in collaborative environments. Prior experience in [specific industry or role, if applicable] is highly advantageous, as are advanced proficiency in [specific software, tools, or methodologies] and a commitment to continuous professional development.
A bachelor’s degree in Business Administration, Supply Chain Management, or a closely related discipline is required.
Professional certification in Purchasing and Supply Management, such as CAPS or KISS, is required for this role.
A minimum of 10 years of experience in procurement management, including at least 5 years in a leadership capacity, is required.
Experienced in leading and developing high-performing teams through effective management and leadership training programs.
Seasoned professionals with a proven track record in international trade and logistics management are sought.
Professionals should possess a comprehensive understanding of contemporary sourcing and procurement methodologies, with particular emphasis on local market dynamics.
Possesses comprehensive knowledge of international trade practices and regulations.
Demonstrates exceptional proficiency in negotiation, contract administration, and supplier relationship maintenance, encompassing both domestic and global supplier networks.
Possesses a proven track record in overseeing import logistics operations and fostering strong partnerships with local vendors.
Proven expertise in financial analysis, with a keen ability to interpret complex data and drive informed decision-making. Strong proficiency in financial modeling, forecasting, and strategic planning, supported by exceptional quantitative and qualitative analytical capabilities.
Exceptional written and verbal communication abilities are required, along with the capacity to build and maintain professional relationships effectively.
Maintains the highest standards of integrity and ethical conduct.
Candidates with prior experience in the education field will be preferred.
Familiarity with Kenyan procurement legislation and import compliance requirements is essential.
Should you fulfill the essential criteria, please submit your application via the Google Application Form, making certain to include the following documents: a Cover Letter and a Curriculum Vitae (CV) listing three (3) professional references.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
10 years
