To contribute to the organization by fulfilling essential duties and advancing strategic objectives through dedicated performance of key responsibilities.
The Company Procurement Manager spearheads the strategic planning and implementation of centralized procurement initiatives for Raeburn Schools Limited, covering both domestic and international sourcing. In this capacity, the role guarantees cost efficiency, maintains high quality standards, and ensures regulatory adherence, while overseeing company-wide procurement operations. Additionally, it provides governance to procurement policies and procedures, ensuring alignment and compliance across individual school-level procurement activities.
The manager will foster robust partnerships with domestic and global suppliers, oversee import operations, and uphold ethical and transparent protocols throughout the organization.
Oversee and execute key duties and responsibilities essential to the role, ensuring alignment with organizational objectives and operational standards. Provide leadership and direction in managing critical tasks, fostering collaboration across teams, and maintaining high performance standards. Implement strategic initiatives to enhance productivity, streamline processes, and achieve departmental goals. Monitor progress, evaluate outcomes, and make data-driven adjustments to optimize efficiency and effectiveness. Liaise with stakeholders to gather insights, address concerns, and facilitate seamless communication. Prioritize accountability, adaptability, and continuous improvement to drive sustainable results.
Centralized Procurement Management for Company Operations (Balancing Local and International Priorities):
Spearhead the oversight of all centralized procurement functions across the organization, strategically balancing engagements with both domestic and international suppliers.
Formulate and execute comprehensive strategic sourcing initiatives aimed at enhancing cost efficiency, maintaining high quality standards, and ensuring timely delivery for procurement activities across the organization, while evaluating opportunities in both domestic and global markets.
Your responsibilities will include negotiating and administering contracts with critical suppliers across local and global markets to secure advantageous terms and conditions.
Oversee and manage the entire import logistics process for company-wide purchasing, ensuring seamless shipping, efficient customs clearance, and timely delivery to specified destinations, while cultivating and maintaining robust local supplier partnerships.
Ensure strict adherence to Kenyan regulatory frameworks, international trade legislation, and ethical procurement practices across all company-wide purchasing functions.
Oversee local procurement operations to actively foster local economic growth whenever feasible.
Duties include supervising procurement activities at the school level to ensure compliance with regulations and institutional policies. Responsibilities encompass monitoring purchasing processes, verifying vendor selections, and validating contract terms to maintain transparency and accountability in acquisitions. The role requires adherence to budgetary constraints, timely processing of requisitions, and collaboration with stakeholders to streamline procurement workflows. Familiarity with procurement software, financial guidelines, and local purchasing laws is essential. Strong organizational skills and attention to detail are critical for accurate record-keeping and audit readiness.
Craft and uphold thorough procurement policies, procedures, and guidelines to ensure effective implementation at the school site level.
Offer expert counsel and assistance to school administrators and staff regarding procurement best practices and compliance obligations.
Perform regular assessments and evaluations of procurement activities at the school level to verify compliance with established policies and procedures.
Provide professional growth and enhancement programs tailored for procurement staff at the school level.
Serve as the primary escalation contact for resolving intricate procurement challenges encountered at the school level.
Supplier Relationship Management (Local and International): You will be responsible for cultivating and maintaining strong partnerships with both local and global suppliers, ensuring they meet organizational standards and deliver consistent, high-quality products and services. This role involves negotiating contracts, evaluating supplier performance, and resolving any issues that arise to minimize disruptions in the supply chain. Additionally, you will identify cost-saving opportunities, conduct risk assessments, and collaborate with cross-functional teams to align supplier activities with business objectives. Strong communication skills, a results-driven mindset, and proficiency in supplier management tools are essential for success in this position.
Key local and international supplier relationships must be identified, evaluated, and actively managed to support company-level procurement activities.
Develop and oversee a comprehensive database of approved suppliers to facilitate procurement at both the company and school levels, with a focus on cultivating a robust network of local vendors.
Monitor supplier performance and develop actionable strategies to mitigate risks while enhancing operational efficiency.
Oversee financial management and ensure accurate, timely reporting to stakeholders, maintaining compliance with regulatory standards and internal policies. Develop and implement financial strategies to optimize resource allocation, enhance profitability, and support organizational objectives. Prepare and analyze financial statements, budgets, and forecasts to provide actionable insights for decision-making. Ensure the integrity and transparency of financial data while adhering to accounting principles and best practices. Collaborate with cross-functional teams to align financial goals with broader business initiatives and drive sustainable growth.
Develop, oversee, and administer the centralized procurement budget, encompassing expenditures related to both domestic and international sourcing activities.
Perform comprehensive market research and cost evaluations to uncover potential avenues for reducing procurement expenses at the organizational level.
Prepare comprehensive reports on centralized procurement activities, performance indicators, and cost-saving achievements, incorporating import-related metrics on a regular basis.
Prepare comprehensive reports detailing adherence to procurement policies at the school level.
Risk Management and Compliance (Local and International): This role encompasses the oversight of both domestic and global risk mitigation strategies, ensuring adherence to regulatory standards, industry best practices, and organizational policies. Responsibilities include identifying potential risks, evaluating compliance gaps, and implementing structured controls to mitigate exposures across all operational jurisdictions. The position requires a thorough understanding of international and local regulatory frameworks, robust analytical skills to assess evolving compliance requirements, and the ability to collaborate with cross-functional teams to enforce consistent governance measures.
Proactively assess and address potential risks linked to domestic and global procurement operations, such as supply chain interruptions, quality deficiencies, and evolving regulatory requirements.
Ensure adherence to Kenyan regulatory requirements, international trade legislation, and ethical procurement standards at the organizational level.
Ensure adherence of schools to established procurement policies of the company.
Collaborates effectively across various departments and teams to ensure cohesive project execution and alignment with organizational objectives. Engages with stakeholders to gather diverse perspectives, mitigate potential conflicts, and foster an inclusive environment that enhances innovation and problem-solving. Plays a pivotal role in bridging gaps between different functional areas to streamline processes and achieve shared goals. Requires strong interpersonal skills, adaptability, and the ability to navigate complex organizational dynamics while maintaining a focus on collective success.
Work collaboratively with Executive Principals, school administrators, department heads, and other key stakeholders to identify and analyze their procurement requirements, whether local or international.
Deliver expert guidance and assistance to team members regarding procurement policies and procedures, with a particular emphasis on import-related protocols.
Spearhead collaborative efforts across diverse teams to enhance enterprise-wide procurement functions, prioritizing the optimization of logistics processes and cultivating robust local partnerships.
Responsibilities include identifying, evaluating, and procuring educational materials from both local and international sources to ensure alignment with curriculum standards and learning objectives.
Stay abreast of emerging trends and advancements in the educational materials sector, prioritizing the assessment and cultivation of reputable local and global suppliers.
Research and acquire high-quality educational materials from domestic and global sources to support company-wide procurement initiatives, overseeing sourcing and purchasing processes.
Bachelor’s degree in a relevant field is required, along with a minimum of three years of professional experience in a similar role. Strong analytical and problem-solving skills are essential, as well as excellent communication and organizational abilities. Proficiency in industry-specific software and tools is mandatory. The ideal candidate must demonstrate a commitment to continuous learning and adaptability to evolving technologies. Prior experience in project management or team leadership is highly desirable.
A bachelor’s degree in Business Administration, Supply Chain Management, or an equivalent field is required.
Professional certification in Purchasing and Supply Management, such as CAPS or KISS, is required.
A minimum of 10 years of hands-on experience in procurement management is required, including at least 5 years in a leadership position overseeing teams and strategic initiatives.
Proven track record in delivering leadership and management development programs.
Seasoned professionals with a proven track record in overseeing international trade operations and logistics management are encouraged to apply.
Proficiency in contemporary sourcing and procurement methodologies, encompassing local market dynamics, is essential.
Proficient in international trade regulations and customs, with a deep understanding of global commerce practices and cross-border transaction protocols.
Exceptional proficiency in negotiation, contract administration, and supplier relationship management is required, encompassing expertise with both domestic and global procurement partners.
Proven expertise in overseeing import logistics operations and cultivating strong partnerships with local vendors.
Proven expertise in financial analysis and strategic decision-making, coupled with strong quantitative and problem-solving abilities, is essential.
Excellent verbal and written communication abilities, coupled with exceptional interpersonal proficiency, are essential for effective collaboration and relationship-building.
High level of integrity and ethical conduct.
Proficiency in the educational field would be advantageous.
Knowledge of Kenyan procurement law and import regulations.
To apply for this position, please submit your application through the Google Application Form, including a cover letter and a CV that lists three professional referees. Ensure all required documents are attached before submitting your application.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
10 years
