Oversee and execute a range of critical duties, ensuring alignment with organizational objectives and operational standards. Implement strategies to enhance productivity, efficiency, and team performance while maintaining compliance with industry regulations. Collaborate across departments to optimize workflows, resolve complex challenges, and drive continuous improvement initiatives. Manage resources effectively, allocate responsibilities, and monitor progress to meet established targets and deadlines. Foster a culture of accountability, professional development, and innovation to support long-term growth and success.
The Accounts Payable role encompasses a range of financial responsibilities centered on processing and managing outgoing payments. Key duties include verifying invoices for accuracy, reconciling discrepancies, and ensuring timely disbursements to vendors and suppliers. The position requires meticulous attention to detail, proficiency in accounting software, and adherence to established financial controls and compliance standards. Additionally, the role involves maintaining organized records, collaborating with internal departments to resolve payment-related inquiries, and supporting month-end closing procedures to maintain accurate financial reporting. Strong organizational skills, effective communication, and the ability to work efficiently under deadlines are essential for success in this position.
Receive and validate supplier invoices within the Na vision system, accurately allocating them to designated cost centers and general ledger accounts.
Ensure precise accounting for all relevant taxes on supplier invoices, such as VAT, Withholding Tax, and other statutory deductions, in strict compliance with Kenya Revenue Authority (KRA) and Federal Inland Revenue Service (FIRS) regulations.
Each week, prepare supplier payment schedules for submission to the Accounts Payables Manager for review and approval.
Process approved supplier payments using Na vision, maintaining prompt settlement of outstanding creditor balances. Additionally, conduct thorough reconciliations of all supplier and bank accounts, addressing and resolving any discrepancies without delay.
Ensure accurate accruals for services rendered and goods received but not yet invoiced during the month-end closing process.
Maintain the creditors’ ledger within Na vision, ensuring all supplier records remain precise and current at all times.
Collaborate closely with the Procurement and Operations teams to validate that purchase orders, delivery notes, and invoices align correctly before processing, ensuring a seamless three-way match.
Handle all intercompany transactions in adherence to established accounting policies and regulatory standards, ensuring prompt and accurate settlement of balances. Regularly reconcile intercompany accounts to identify and resolve discrepancies, maintaining precise records of all financial interactions between entities. Collaborate with cross-functional teams across departments and subsidiaries to streamline processes and ensure alignment with corporate financial objectives.
Prepare landed cost entries in Na vision for imported items, ensuring accurate recording of freight, insurance, and customs duties.
Support statutory audits and tax filings by preparing precise accounts payable schedules, conducting thorough reconciliations, and compiling supporting documentation for entities operating in both Kenya and Nigeria.
Overseeing inventory management and cost analysis functions, the incumbent will be tasked with maintaining accurate stock records, conducting regular audits, and ensuring optimal inventory levels to meet operational demands. This role requires meticulous attention to detail in tracking inventory movements, reconciling discrepancies, and analyzing cost variances to support financial reporting and decision-making. The individual will collaborate across departments to streamline procurement processes, implement cost-saving measures, and mitigate risks associated with stock outs or overstock situations. Proficiency in inventory management systems, strong analytical skills, and a commitment to continuous improvement are essential for success in this position.
Develop item codes and compile production bills of materials within the Na vision system.
Process stock movement directives, including transfers from commissaries to stores and between stores, ensuring precise and timely posting of transfer orders in Na vision.
Monitor inventory movements across all sites, verifying that records are meticulously updated in Na vision to comply with established internal policies.
Supervise and engage in monthly physical inventory counts while compiling and submitting detailed stock reports for all designated locations.
Each month, compile and analyze food expenses, ensuring they align precisely with the documented financial records.
Analyze monthly consumable usage data and submit reports in alignment with the warehouse and commissary usage records; additionally, track and evaluate cost consumption patterns to identify trends.
Monthly, compile and present inventory balances along with the associated cost of sales. Additionally, highlight and document any slow-moving, damaged, or obsolete items for review by the Costing Manager.
Develop aging reports for inventory and identify items that are slow-moving, expired, or obsolete for management evaluation.
Responsible for investigating and rectifying discrepancies, variances, and write-offs within inventory records to ensure accurate stock management and financial alignment.
Ensure robust internal controls and full compliance with established inventory policies and procedures.
Collaborate with Warehouse, Commissary, and Store teams to verify that stock movement records are both accurate and completed promptly.
Compile analytical inventory reports that provide management with critical data essential for informed decision-making processes.
Assist the Costing Manager with conducting inventory audits, executing year-end stock-takes, and managing postings.
Assist in designing and deploying enhanced inventory management systems and workflows, while evaluating industry-leading practices to foster ongoing operational enhancements.
Qualifications
Seeking candidates who either possess or are actively pursuing a recognized professional accounting credential, such as the Certified Public Accountant (CPA) designation, the Association of Chartered Certified Accountants (ARCA) qualification, or an equivalent certification.
Applicants must possess a Bachelor’s degree in Accounting, Commerce, Finance, or a comparable business-related discipline.
With a minimum of five years of hands-on experience, preferably within the hotel, restaurant, and catering industry, candidates should demonstrate proven expertise in high-pressure, service-oriented environments.
Mature professionals who demonstrate independence, self-motivation, and a proactive approach, along with a consistently positive outlook, are encouraged to apply.
Ability to make decisions and exercise sound judgement
Proficiency in adapting to a variable schedule tailored to operational demands is required, potentially necessitating availability during evenings, weekends, and holidays.
Proven ability to work independently with minimal supervision while effectively resolving challenges, coupled with strong communication and relationship-building capabilities.
Able to work under pressure and tight deadlines and at the same time deliver timely results and reports
Please submit your application to hr@eatngo-kenya.com.
Qualifications
BA/BSc/HND
Experience Required
5 years
