We are seeking a highly motivated and skilled professional to join our team in the role of [Job Title]. This position requires a minimum of [X years] of relevant experience in [specific field or industry], along with proficiency in [specific tools, software, or methodologies]. The ideal candidate will possess strong analytical, problem-solving, and communication skills, with the ability to work both independently and collaboratively in a fast-paced environment. Key responsibilities include [list key duties, such as project management, data analysis, stakeholder engagement, etc.], with a focus on delivering measurable results and driving continuous improvement. Additional qualifications include [mention any certifications, licenses, or specialized training required], as well as a commitment to upholding company values and fostering a culture of innovation. The successful candidate will be expected to [state any specific contributions, such as mentoring junior staff, contributing to strategic initiatives, or representing the company externally].
The Director of Human Resources and Business Administration will oversee a comprehensive range of HR functions, such as recruiting and onboarding new staff, managing employee benefits and payroll, fostering professional development, ensuring adherence to HR policies, and providing leadership in business administration, financial oversight, budgeting, and procurement. Additionally, the Director will champion staff well-being and cultivate a collaborative, dynamic team environment to advance Kenya Connect’s mission.
Oversee and execute a comprehensive range of responsibilities essential to the role, including [list key duties and tasks]. Ensure adherence to established protocols and standards while maintaining efficiency in daily operations. Collaborate effectively with cross-functional teams to achieve organizational objectives and facilitate seamless workflow integration. Monitor performance metrics and provide timely feedback to enhance productivity and quality outcomes. Stay abreast of industry trends and best practices to drive continuous improvement and innovation within the position.
The role encompasses a range of human resources functions, including talent acquisition, employee onboarding, benefits administration, performance management, and compliance with labor laws. Key responsibilities involve developing and implementing HR policies, managing payroll and compensation, conducting training sessions, and resolving workplace conflicts. The ideal candidate must possess a bachelor’s degree in human resources or a related field, along with at least three years of relevant experience. Strong interpersonal and communication skills, organizational abilities, and proficiency in HR software are essential. Additionally, the candidate should demonstrate a deep understanding of employment regulations and a commitment to fostering a positive work environment.
Oversee the scheduling of staff arrival and departure times, while also administering leave requests and sick day records.
Responsible for overseeing the application process for job and internship roles in collaboration with Senior Leadership.
Provide leadership for the recruitment and onboarding processes of new employees and interns.
Working alongside the senior programs director and coordinators, we will establish strategic performance goals and operational action plans.
Conduct semi-annual and annual staff performance evaluations in collaboration with supervisors to assess employee contributions and identify development opportunities.
Accurate and up-to-date job descriptions must be maintained for all employees to reflect current roles and responsibilities effectively.
Oversee the administration and evaluation of employees’ health care plans and insurance coverage.
Collaborate with fellow team members to develop and implement enriching staff development initiatives, team-building activities, and engaging recreational programs.
In collaboration with the Executive Director, the role involves assisting with salary administration duties, such as extending salary offers, conducting reviews, and ensuring alignment with established compensation guidelines and salary frameworks.
Ensure strict confidentiality and integrity of employee records while adhering to the provisions of the Data Protection of Personal Information Act (Act No. 24 of 2019).
The Executive Director will receive support in maintaining adherence to all HR statutory reporting obligations and labor regulations.
Provide strategic guidance to leadership regarding legal considerations and other pertinent implications arising from HR-related decision-making processes.
Assist supervisors by assessing staff training requirements and recommending appropriate trainers or training organizations.
Maintain compliance with established health and safety protocols among all staff members.
Ensure the seamless coordination of vehicle schedules to uphold program support requirements.
The position involves managing vehicle and other motorized equipment servicing to ensure timely completion at the most cost-effective rates.
Oversee the administration and upkeep of service agreements and contracts to ensure alignment with organizational objectives and compliance standards.
Formulate and uphold current, robust security protocols to safeguard the organization’s assets and personnel.
Oversee the organization and maintenance of personnel files, encompassing both physical and electronic documentation, to ensure accuracy and compliance with relevant regulations.
Consult with the Leadership Team to address and resolve workplace conflicts effectively, ensuring a harmonious and productive work environment.
Assists in compiling and organizing HR and finance reports for submission to the Kenya NGO Board and the U.S. Non-Profit Commission.
Ensure adherence to data protection regulations and ethical data collection practices.
Perform a wide range of administrative tasks within a business setting, including overseeing office operations, managing schedules, coordinating meetings, and maintaining accurate records. Handle correspondence, process invoices, and ensure compliance with company policies and procedures. Provide support to executives and departments by preparing reports, analyzing data, and facilitating communication. Require strong organizational skills, proficiency in office software, and the ability to multitask in a fast-paced environment. Prior experience in a similar role is preferred.
Collaborate closely with Senior Staff and program coordinators to ensure program budgets are accurately aligned with planned activities.
Examine program expenditure reports confirming that financial allocations align with established targets and deliverables.
Identify financial discrepancies that could potentially affect program execution and suggest appropriate remedial measures to address them.
Deliver comprehensive financial data to facilitate resource mobilization initiatives and enhance donor reporting processes.
To optimize the utilization of organizational resources, diligently oversee their allocation and management to maintain cost-efficiency while supporting operational objectives.
Develop and sustain robust internal controls to oversee equipment inventory and management processes.
Develop and manage the budgeting process to ensure accurate financial planning and allocation of resources.
Conduct a thorough review of payroll reports in collaboration with the accountant to validate wage and salary disbursements for the organization.
Kenya Connect relies on your expertise to manage the acquisition of necessary goods and materials, prioritizing cost-effectiveness, equitable pricing, and adherence to established procurement protocols.
Oversee the Accountant’s work and validate payments after collaborative review with the Executive Director.
To maintain adherence to organizational policies, legal mandates, and donor-specific stipulations governing administrative and financial operations.
Seeking candidates with a Bachelor’s degree in finance, accounting, business administration, or a related field, complemented by a minimum of three years of relevant experience in financial analysis, reporting, or auditing. Proficiency in Microsoft Excel and familiarity with ERP systems are essential, along with strong analytical, communication, and problem-solving skills. The ideal applicant will demonstrate meticulous attention to detail, the ability to work under tight deadlines, and a commitment to maintaining high ethical standards in all financial practices.
A qualification in Human Resource Management is required.
Seeking a candidate with a minimum of five years of Human Resources experience, ideally within an international or local non-governmental organization, and a solid grasp of HR best practices, industry standards, staff medical insurance protocols, and Kenyan employment laws.
A fully accredited professional member of the Institute of Human Resource Management (HRM), possessing a current and valid practicing license.
A CPA III certification or higher will be considered a beneficial qualification.
Computer literacy is essential, alongside a strong command of MS Word, Excel, and QuickBooks. Additionally, proficiency in Google Docs is required.
Proficient in occupational safety regulations and employee benefits compliance frameworks.
Proficient in interpreting and applying taxation laws and regulations with precision.
Highly proficient in English with exceptional report writing capabilities is a requirement.
Detail-oriented professional with exceptional interpersonal abilities and a proven track record in coaching and mentoring.
Proficiency in examining program budgets and performing value-for-money or cost-effectiveness evaluations is required.
Please forward your cover letter, CV, and certificates to jobs@kenyaconnect.org. Additionally, ensure your CV includes the names, titles, email addresses, and phone numbers of three references. While including a letter of recommendation with your application is optional, you may choose to submit one if available.
Qualifications
BA/BSc/HND
Experience Required
5 years
