Jobs Kenya

Archives: Jobs

  • Country Director, Farmer-to-Farmer (KENYA and TANZANIA)

    Country Director, Farmer-to-Farmer (KENYA and TANZANIA)

    ACDI/VOCA is currently seeking two Country Directors to serve on the antipated Farmer-to-Farmer projects in Kenya and Tanzania. As part of the Farmer-to-Farmer (F2F) program ACDI/VOCA will provide short-term technical assistance through highly qualified volunteers to support international agricultural development activities with an emphasis on improving private agricultural operations. Activities may relate to all aspects of chosen sectors from production, processing, range management, marketing, credit and input supply, as well as improved agribusiness management, environmental conservation and improved policy and regulatory issues. Flexible volunteer assignments outside of the core sub-sectors can be utilized as targeted of opportunities to expand F2F outreach. The project’s primary goal is to generate rapid, sustained and broad-based economic growth in the agricultural sector. A secondary goal is to increase the American public’s understanding of international development issues and international understanding of the United States and U.S. development programs. The Country Director will plan, develop, and manage all aspects of the F2F core Country Program.
    Responsibilities

    Responsible for overall administration and implementation of ACDI/VOCA F2F program.
    Act as ACDI/VOCA’s F2F representative to donors and in-country agencies.
    Develop strategies and priorities in accordance with ACDI/VOCA and donor’s strategic objectives.
    Develop and maintain constructive contacts with USAID and other donors.
    Reports to F2F headquarters project management staff on corporate and project matters.
    Initiates contact with targeted host country organizations to assess need for short-term technical assistance through volunteer specialists.
    Provides advice and guidance to requesting host country organizations to (1) define their immediate and longer-term needs for short-term, technical assistance from agricultural and environmental specialists, and (2) completes applications in detail and accurately defines and writes scopes of work for volunteer assignments.
    Assesses viability of host organization requests made to ACDI/VOCA, considering priority of development needs, terms of reference and scopes of work for the proposed assignments, necessary background of potential volunteers, and willingness and ability of requesting organizations to provide necessary substantive staff and logistical support to the volunteer.
    Secures commitment to in-kind and/or cash contributions on the part of requesting organizations.
    Assesses results of work and recommendations of ACDI/VOCA volunteers through interviews with officials of organizations that requested ACDI/VOCA assistance.
    Monitors project budget to ensure that expenditures are within approved budget parameters and assists F2F HQ management team in ensuring that all appropriate financial reporting requirements are met.
    Establishes own travel schedule required to carry out duties.
    Recruits, develops, and manages host country project staff in accordance with good management practices and in compliance with host country labor laws.
    Contributes to the professional development and training of project staff.
    Contributes to the project reporting, public affairs and coordination activities.
    Recommends the appropriate contact to the donor/client for specific technical requests, questions and concerns.

    Qualifications

    Bachelor’s degree (B.A.) from four-year college or university in agriculture, international development or another relevant field.
    Minimum eight years of relevant experience in Kenya or Tanzania required.
    Proven leadership and management skills, including strong communication, planning, negotiating, and interpersonal skills. Ability to represent ACDI/VOCA before large audiences, build effective management and program teams, and negotiate with other donors, contractors, and host country organizations.
    Ability to understand macro development issues and develop strategized policy recommendations.
    Ability to analyze mixed issues and develop project specific recommendations and ability to define problems, collect data, establish facts, and draw valid conclusions.
    Working knowledge of PC based word processing and spreadsheets are required.
    Fluency in English and host country language required.

    Kenyan and Tanzanian nationals are strongly encouraged to apply.

  • Administrative Assistant

    Administrative Assistant

    Local Unit & Position Description
    The tasks will be mainly Admin Support for the following

    Answer phone calls in our Nairobi office.
    Invoices to customer and do the follow-up of payments.
    Scheduling of audits with customers.
    Registration of quotes and contracts

    Position Qualifications

    High school diploma or equivalent required; Associates Degree or greater preferred
    5+ years of professional experience
    High level of proficiency in MS Office programs (Outlook, Word, Excel, PowerPoint)
    Ability to perform consistent work on computers
    Team player and able to work independently, self-motivated, dynamic and customer service orientated
    Strong verbal and written English communication skills, including editing and proofreading
    Excellent customer service/phone presence
    Must have the ability to learn and proficiently perform computer applications
    Display initiative and ownership
    Ability to think critically about the task at hand and make suggestions for improvement
    Excellent organizational skills and attention to detail
    Ability to work effectively and professionally with diverse people – clients and co-workers

  • Supply Chain Officer

    Supply Chain Officer

    REF: KETRACO/5/1C/40/114-B
    To ensure timely and efficient procurement of goods and service management of stores and administration of contracts.
    Qualifications

    Degree will be an added a Bachelor’s Degree in Supply Chain Management;
    A Master’s degree will be an added advantage;
    Diploma in Supply Chain Management;
    At least 5 years’ relevant experience;
    Good communications, problem solving and negotiation skills;
    Projects management skills;
    Work knowledge in an SAP environment will be desirable.

    Job Responsibilities

    Assisting in the development and implementation of strategies and plans to enhance  the procurement, warehousing and logistics services and projects implementation;
    Assist in coordination and development of organizations annual procurement and disposal plans in liaison with other departments and guide in its implementation;
    Assist in advising the organization in the development of procurement and supply chain policies and procedures manuals;
    Assists in development of an effective contract management system for the organization;
    Assist in development of an effective and efficient warehousing management for the organization;
    Assist in development of an effective and efficient projects management and operations for the organization;
    Oversee the preparation of tender documents, request for proposals, and advise user departments in preparations of procurement6 specifications for various goods, services and works;
    Ensure efficient maintenance of archival of supply chain records;
    Ensure and facilitate the implementation of IFMIS e-procurement in the organization;
    Ensure the organization gets maximum value from contract arrangements through performance management of suppliers;
    Ensure security, proper storage and warehousing of organizations stores;
    Ensure the implementation of cost effective disposal policies and procedures for obsolete stores and equipment ensure the organization is adequately resourced by
    professional and competent personnel;
    Assist in development of processes to track performance, supervision and appraisal of supply chain staff performance.

  • Finance and Administration Manager

    Finance and Administration Manager

    TASKS AND RESPONSIBILITIES:

    Human Resource management
    Support Head of Office in all HR related issues;
    Directly supervise 4 staff members
    Implement HR policies and ensure their consistent application;
    Monitors changes in labour law and in its application;
    Participate in evaluation of HR needs and in the annual compliance exercise;
    Follow-up on HR administration (leave balance, medical bills, individual files, contracts and extension)
    Financial management
    Financial analysis and reporting, monitoring the respect of financial rules;
    Supervise all the financial transactions and cash movements for the offices in DAR and Kibondo;
    Monitors the expenses and ensures that the budget is respected;
    Bookkeeping and Cash management;
    Support to audit management;
    Provide accounting support to Kibondo office;
    Administrative / Logistics
    Develop, in conjunction with the administration staff, best practise procedures across the office on a continuous basis;
    Supervises driver activities;
    Assist in sourcing of suppliers / quotations; Give administrative support to other departments;
    Monitor all active rental contracts;
    Premises, Maintenance & Welcome
    Supervise premises management files according to organization’s policies;
    Inventory management in the premises and passive security checks;
    Follow-up on maintenance issues and ensure that problems are solved quickly;
    Review of the welcome file;
    Ensure that welcome procedures are done on time.

    REQUIREMENTS:

    University Degree in Accounting / Finance / Business Administration / Human resources or equivalent from a recognized university;
    Must have a Professional Accountancy Qualification CPA, ACCA;
    Perfectly fluent in English and Swahili languages, written and spoken;
    Perfectly conversant with computer skills, including Excel, Word;
    Knowledge of accounting software e.g. SUN System etc is an asset;
    Conversant with HRM practices and good knowledge of labor law / employment market;
    Minimum 3 years of relevant experience in a similar field and as F & A manager;
    Previous working experience with NGO’s or international organization is an asset;

    THE PROFILE

    Highly motivated individual with the desire to make a difference;
    Leadership experience with excellent communication and influential skills;
    High sense of confidentiality
    Ability to work under pressure and independently;
    Demonstrated ability to lead by example to motivate, develop and direct people;
    Very good organizational, analytical and administrative skills, with experience in Staff management;

  • Restaurant Manager

    Restaurant Manager

    Are you a service centred sales and marketing professional with a keen eye for offering clients with excellent hospitality services? Are you able to negotiate for good business deals and make powerful presentations to a variety of high level audiences? If so then you are the person we would like to hear from right now. The role reports to the General Manager.
    Purpose Statement of the Position
    The jobholder will Oversee the dining area, supervises food and beverage service.
    Responsibilities

    Maintains records of staff periodic manner and operating costs
    Ascertain departmental training needs and provide such training in regards to capacity building
    Provide feedback and coaching to junior staff to maintain high standards of operations
    Understands building capability through Cross training
    Works with food and beverage staff to ensure proper food presentation and proper food handling procedures.
    Responsible for food service at the main restaurant, bar, conference and outside catering facilities.
    Achieve maximum profitability and over-all success by controlling costs and quality of service
    Maintain and safe guard company equipment.
    Handle guest feedback/ complaints in restaurants.
    Schedules periodic food and beverage service staff meetings to ensure correct interpretation of policies and obtain feedback from staff members.
    Maintain budget and employee records
    Meet with sales representatives to order supplies such as tableware, cooking utensils, and cleaning items.
    Arrange for maintenance and repair of equipment and other services.
    Maintain receipts and balance against sales, deposit receipts, and lock facility at end of day.
    Ensures new products are executed properly following roll – out.
    Effectively forecast restaurant needs and adjust work schedules accordingly.
    Effectively identifies restaurant problems and provide daily reports to the General Manager on how to ideate & execute to resolve the same
    Assist in planning regular and special event Menus and participation and input towards F & B Marketing activities.
    Responsible for Banquet china, cutlery, glassware, linen and equipment.
    Completion of function delivery sheets in an accurate and timely fashion.
    Help in preparation of forecast and actual budget function sheets.
    Completion of weekly schedules. Schedule staff as necessary to ensure adequate and consistent levels of service.
    To supervise and co -ordinate daily operation of meeting/banquet set -ups and service.
    Completion of Banquet bar Requisitions.
    Maintaining the Hotel Bar control policies and completion of necessary forms.
    Following of proper purchasing and requisitioning procedures.
    Maintain records for inventory, labour cost, and food cost etc.
    Follow -up each function by completing a Function Critique and submit to the Sales & General Manager.
    Work with the Chef and Head Server to ensure all arrangements and details are dealt with.
    Inspection of Meeting Room prior to guest arrival ensuring that client specifications have been met.
    Co-ordinate the general housekeeping of the Meeting rooms, conference washrooms waterfront terrace, etc.
    Participation towards overall Hotel Maintenance and cleanliness.

    Job Requirements

    A Diploma in Hotel Management or Food & Beverage Sales
    Service Certificate (Advance Level) or its equivalent.
    Proficiency in Point of sale (POS) software, inventory software, Restaurant guest    satisfactory tracking software.
    Minimum of two years in a similar role in a hotel or similar establishment
    Able to use the Delphi System for data retrieval

    Competencies and Skills require

    Team player
    Excellent communicator
    Self-driven
    Creative
    Flexible
    Passionate
    Punctual
    Integrity
    Attention to detail
    Business Focus
    Evaluation & Reporting
    Punctual & excellent time manager
    Ethical and holds high integrity

  • Human Resource Internship

    Human Resource Internship

    To be responsible for supporting the HR Coordinator in carrying out all the basic Human Resources (HR) functions that support the delivery of SHOFCO’s brand promise.
    Responsibilities

    Provide clerical and administrative support to the human resource team.
    Maintain and manage accurate human resource records by updating the employee’s data bank, filling and keeping all employees’ documents in their respective files and opening files for new employees.
    Ensure all files are up to date as per the checklist.
    Coordinate HR projects including meetings, trainings and surveys as requested by the HR Manager.
    Process documentation and prepare reports relating to personnel activities that is staffing, recruitment, training, grievances and performance evaluations.
    Assist with the recruitment and interviewing process.
    Coordinate communication with candidates and schedule interviews.
    Maintain all leave records and updates to achieve coordinated leave administration process.
    Assist in payroll preparation by providing relevant e.g. absences, bonus and leave.
    Conduct initial orientation for newly hired staff.
    Respond to HR queries in the absence of HR Manager and Coordinators.

    Qualifications

    Diploma in Human Resources or any other related field
    Other requirements (unique/job specific)
    2 years’ experience working with the Human Resource department
    Experience of working with human resource management systems
    Proficiency in the full Microsoft Office Suite

    Behavioural Competencies/Attributes:

    Making decisions
    Checking things
    Following procedures
    Examining information
    Understanding people
    Directing people
    Upholding standards
    Team working

  • Research & Compliance Officer

    Research & Compliance Officer

    Job Description
    They are seeking to recruit a motivated and self-driven professional to fill in the following position in their Nairobi office:                                     
    Reporting to the Operations Manager, this position will be responsible for planning, directing, and coordinating activities in the organization by ensuring compliance with ethical or regulatory standards. Performing internal audits on the effectiveness of compliance policies, submitting compliance reports and serving as a liaison between management and personnel.
    Job Duties

    Ensuring manufacturing and all production processes are done in compliance to the company SOP and GMP
    Ensuring documentation of all manufacturing processes are done correctly and appropriately as per GMP
    Taking part in the writing and revision of Batch Manufacturing records, Standard Operating Procedures and other related documents
    Liaising with specific regulatory bodies, including Pharmacy and Poisons Board (PPB), Pest Control Products Board (PCPB), Kenya Bureau of Standards, State Department of Veterinary services, NEMA
    Developing and maintaining relationships with Key Opinion Leaders – including Government Departments, Regulatory Bodies, Standards Authorities
    Playing key role in issues management e.g. product recalls, product related issues & complaints
    Drafting, monitoring & training on OSH matters within the company.
    Assisting in undertaking the OSH Audits and reporting on non-compliance issues

     Qualifications

    Good understanding of regulatory environment and registration procedures in Kenya.
    Understanding of the processes involved with the following Institutions is desirable: KEBS, KIPI, NEMA, Pharmacy & Poisons Board, Pest Control Products Board
    Knowledge of cGMP, ISO practices and standards is desirable.
    Good communication, presentation and report writing skills.
    Adaptability
    Detail oriented
    Problem solving and Critical Thinking Skills
    Team player with a track record of delivering results
    Decision-Making skills

  • Human Resource Assistant

    Human Resource Assistant

    Job Description

    Develop pricing strategies, balancing firm objectives and customer satisfaction.
    Identify, develop, and evaluate marketing strategy, based on knowledge of establishment objectives, market characteristics, and cost and markup factors.
    Evaluate the financial aspects of product development, such as budgets, expenditures, research and development appropriations, and return-on-investment and profit-loss projections.
    Formulate, direct and coordinate marketing activities and policies to promote products and services.
    Negotiate contracts with vendors and distributors to manage product distribution, establishing distribution networks and developing distribution strategies.
    Use sales forecasting and strategic planning to ensure the sale and profitability of products or services, analyzing business developments and monitoring market trends.
    Advise business and shareholders on local, national, and international factors affecting the buying and selling of products and services.

    Qualifications

    A Diploma in Sales and Marketing or relevant field of study
    Excellent communication and customer service skills
    Good administration and computer skills
    Should be confident, well spoken, and presentable.

  • ICT Graduate Internships

    ICT Graduate Internships

    Job Requirements

    Degree in Computer Science or its  equivalent
    CCNA, MCSA, or ITIL will be an added advantage.
    Ability to work under minimum supervision.
    Good communication skills.
    Strong interpersonal skills.
    High level of integrity
    Keen to detail

  • Driver

    Driver

    These two positions are funded for an initial period of one year, extension of appointment will be subject to budgetary approval. Appointment against these posts is on a local basis. The candidates are responsible for any travel expenses incurred in order to take-up the appointment. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Interested applicants who are working with UN Contractors must fulfil the obligations of their contracts with the Contractors in order to be eligible to apply for this vacancy. Organizational Setting and Reporting Relationships:
    These positions are located in Office of the Special Envoy of the Secretary-General for the Great Lakes Region (O/SESG-GL) under the Chief of Staff. The Drivers at this level will report to the Administrative Officer.
    Job Responsibilities
    With limits of delegated authority, the light vehicle drivers at this level may be responsible for the following duties:
    Senior Driver Functions

    Light Vehicle Drivers at GS-3 level works as a Senior driver and Team Leader to junior drivers at the G-2 level.
    S/he assigns tasks/ shifts to junior drivers.
    Light Vehicle Drivers at G-3 level, drive light vehicles to moderately heavy vehicles including passenger transportation vans, cargo vans and transportation trucks.
    Light Vehicle Drivers at the G-3 level assist the workshop with the preparation of staff transportation vans, cargo vans and trucks for field trips. S/he carries out activities such as changing wheels, cleaning air filters, and general checking to confirm the mechanical soundness of the vehicle.
    Light Vehicle Drivers at the G-3 level, being Senior Drivers are usually assigned to work with VIP personnel.

    Back-up Driver Functions

    S/he ensures provision of reliable and secure driving services by driving office vehicles for the transportation of authorized personnel, delivery and collection of mail, documents and other items.
    Drives vehicles safely to transport authorised personnel and general cargo/goods and or specialized hazardous vehicles.
    Takes care of the day to day maintenance of the assigned vehicles, checks oil, water, battery, brakes, tires etc; performs minor repairs and arranges for more technical repairs. Ensures that the vehicle is clean.
    Follows required rules and regulations in cases where the vehicle is involved in an accident.
    Applies good judgement in the context of assignments given.
    Meets official personnel at the airport and facilitates immigration and customs formalities as required. Deals effectively and tactfully with officials and visitors.
    Ensures cost-savings through proper use of vehicle and accurate maintenance of daily vehicle logs.
    Ensures proper day- to- day maintenance of the assigned vehicle by carrying out repairs, making arrangements for major repairs, changes oil in a timely manner, checking tires, brakes and tires.
    Ensures the vehicle is kept clean and carries out minor repairs on the vehicle, making arrangements for more technical repairs.

    Vehicle Administration Functions

    Provides inputs during preparation of the vehicle maintenance plans and reports.
    Ensures availability of all the required documents and supplies including vehicle insurance, vehicle logs, office directory, map of the city or/ country, first aid kit and necessary spare parts.
    Log official trips, daily mileage, gas consumption, oil changes, greasing, etc.
    Follows required rules and regulations in case the vehicle driven is involved in an accident.
    Liaises with other UN agencies i.e. UNON, UNSOM, UNSOS, etc., on joint transport assignments.
    Perform other duties as assigned.

    Competencies:

    PROFESSIONALISM: Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
    TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
    PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

    Qualifications

    High school diploma or equivalent. Valid driver’s license
    A minimum of two (2) years of progressively responsible work experience in provision of driving services.
    Should be an experienced driver with a safe driving record with hands on experience in driving a variety of makes and models of vehicles-heavy and light passenger vehicles.
    English and French are the working languages of the United Nations Secretariat. For this post, fluency in
    English (both oral and written) is required. Knowledge of other United Nations language is an advantage.

    Assessment Method:

    Evaluation of qualified candidates will include an assessment exercise which will be followed by competency-based interview.

    Additional Information:

    Candidates who are not selected, and whose performance in the interview process nonetheless demonstrated their suitability for a similar function may be kept on a roster for up to 7 years. Candidates placed on the roster may be considered for selection against future vacancies for a similar function and level