ROLE PURPOSE:
The Information & Communication Coordinator’s role will be to complement the Country Office Communication & Documentation Coordinator and provide support. The deployee will develop and implement communication strategies supporting Save the Children Somalia Humanitarian Drought Response, have the ability to deliver vital information and communication products that enable excellent media and fundraising activities for Members and across Save the Children international. Support the planning and commissioning of humanitarian content gathering for SCI and Members.
In addition, the post holder will develop tools and mechanisms for SCI and Members’ internal communications and fundraising needs. Also prepare communications outputs such as key messages, Working closely with child safeguarding and child protection colleagues, ensure that all children involved in our communications, advocacy, and media work are protected from potential mental and physical harm, and potential repercussions from their involvement in our communications, advocacy, and media work.
SCOPE OF ROLE:
Reports to: Head ACCM
Dimensions:
Save the Children works in all regions of Somalia/Somaliland with a current staff complement of approximately 450 staff and current expenditure of approximately $ 75 million each year.
Staff directly reporting to this post: None
KEY AREAS OF ACCOUNTABILITY:
Programme Support
Lead information and communication flows between Somalia country office and a variety of internal and external stakeholders
Produce accurate, clear and consistent information and communication outputs relating to emergency situation and Save the Children’s Somalia drought response including key messages, Q&A’s and factsheets.
Ensure that results from case study collection are fed back into response team & planning
Communications, Fundraising
Collaborate with advocacy and policy colleagues to ensure core messaging is consistent with advocacy and policy strategies within Somalia’s drought response and opportunities are explored to promote these strategies
Review and produce quality and compelling case studies to be accompanied by high standard photos
Coordinate with SCI and Members to facilitate photograph and film commissions, and produce/deliver creative assets in support of Country Office. Liaise closely with photography/film team and the emergency communications teams to ensure coordination of photography/film commissions are managed appropriately on the ground and that assets are shared quickly and also stored within a programme.
Ensure that multimedia commissions are fundraising-appropriate for key member markets and speaks to Save the Children’s brand.
Media
Facilitate media activities such as requests for quotes or interviews (ensuring spokespeople are adequately briefed) or journalists visits to programmes. Identify opportunities within our response activities or the external environment for media activities.
Collaborate with advocacy colleague to ensure core messaging is consistent with advocacy strategies within a response and opportunities are explored to promote these strategies.
General
Deliver results in line with the terms of reference agreed in advance, to do this in a way which maintains the reputation of the Humanitarian Department.
Comply with Save the Children policies and practice with respect to child safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
To perform such other responsibilities as agreed with your line management.
COMPETENCIES FOR THIS ROLE:
COMMUNICATING WITH IMPACT
Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.
Level required: Accomplished
INNOVATING AND ADAPTING
Develops and implements innovative solutions to adapt and succeed in ever-changing and uncertain global and working environments.
Level required: Accomplished
PROBLEM SOLVING AND DECISION MAKING
Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation.
Level required: Accomplished
WORKING EFFECTIVELY WITH OTHERS
Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives. Knows when to lead and when to follow and how to ensure effective cross-boundary working. Level required: Accomplished
QUALIFICATIONS AND EXPERIENCE
Essential
Education to BSc/BA/BEng level in a relevant subject or equivalent field experience
At least 5 years of proven experience in the same or similar role
Experience of leading communication activities (including information management) in a challenging environment
Evidence of excellent verbal and written communication skills for a wide range of different audiences including donors, journalists and the general public.
Experience delivering communications assets across multiple channels, including print, social, and digital
Experience of effective spokespersoning across a range of media
Excellent relationship building skills in order to work for limited periods within programmes under pressure of running emergency responses
An initiative-taking, proactive, inspiring attitude with the ability to manage and prioritise an unpredictable workload and solve problems quickly with limited support
Excellent understanding of Member communication and information needs across fundraising, media and campaigning activities.
Strong influencing and negotiation skills
Politically and culturally sensitive with qualities of patience, tact and diplomacy
The capacity and willingness to be extremely flexible and accommodating in difficult and rapidly changing working circumstances.
Commitment to the aims and principles of Save the Children.
Job type: Job Type Contract
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Information and Communications Coordinator
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Administrative Assistant
Job Description
This will be a short term contract.
The right candidate should be competent in working with an Executive Director.
Duties and Responsibilities
Receive telephone calls and take messages in the absence of the Director.
Read, monitor and respond to email on behalf of the Director.
Plan and organize meetings, appointments and prepare traveling itineraries where necessary.
Take minutes during staff meetings, type and distribute them accordingly.
Prepare presentations where required to.
Manage and review filing.
Order stationery and office equipment as and when needed.
Maintain a neat, clean office at all times.
Qualifications Knowledge and Experience:
A Diploma or Higher National Diploma in Business Administration, or relevant qualifications from a recognized university
Minimum 3 years’ experience working at a similar level
Must be proficient in MS Office Suite of Packages
Must have accuracy and keen attention to detail
Excellent time management and organizational skills
Proactive and self-motivated with the ability to work under minimal supervision
Excellent verbal and written communication skills.
Excellent time keeper and customer oriented.
Professional appearance
Relevant Skills
Interpersonal skills – must be able to communicate to external clients, upper management and other employees.
Organizational skills – must be able to schedule meetings, file, make travel plans and keep the Director organized.
Communication skills – must be able to develop superior communication, take minutes and listen well.
Attention to detail
Discretion – position holder will be privy to information that must be protected, so being able to maintain utmost confidentiality and exercise discretion is essential for success in this job.
Computer Skills – must demonstrate ability to write emails, print and scan documents, create PowerPoint documents and use a variety of computer packages. -
E-Sales & Marketing Rep
This position is critical in ensuring the creation of demand and increase in market share for company’s e- products. The E-Sales and marketing officer will be responsible to the Chief Digital officer for developing executing sales strategies in the area of operation.
Responsibilities for the E-Sales & Marketing Job
Developing and implementing sales and marketing plans and strategies to optimise the brand’s market share in the region.
Monitoring, supervising and managing the performance of field staff individually and as a team.
Setting the regional sales budgets and sales targets for the department.
Liaising with Finance department and coordinating debt collection within the region.
Ensuring that promotional materials are distributed to target clients and that they are well displayed and utilized;
Identifying and advising on the new distribution outlets.
Organizing and conducting seminars for teachers, education officers and other stakeholders and use the forums to market and promote Longhorn products.
Qualifications for the E-Sales & Marketing Job
For appointment to this position, one must have:
Bachelor’s degree in Education or a business related field from a recognized institution.
A diploma in ICT or a related field.
A minimum of two (2) years relevant experience in E – sales and marketing.
Certificate in Sales and Marketing from a recognized institution will be an added advantage. -
Transcribers (Somali speaking)
Key Requirements:
Required
Must be fluent in English (written, verbal), Somali (written, verbal), and Kiswahili (verbal)
Basic computer knowledge and skills (mandatory)
1-2 years working experience
Keenness for details/detail oriented
Desired
College diploma in Social Sciences, Economics, Development studies, Public policy, Business Administration or related fields
Strong qualitative analysis with past experience, including knowledge of thematic analysis or past work experience
Past working experience in media and script development
Past experience in translating and transcribing
Have the following qualities: are diligent and organized, have a positive attitude, are active and respectful listeners, have strong interpersonal skills,
Typing Skills (minimum typing speed of 30 WPM.)
Able to work with minimal supervision/autonomously General Interpreter Duties
Translate Somali scripts to English quickly and accurately.
Translate comments and notes from script editing process.
Add input to the script editing process regarding the Somali context.
Translate developed English survey instruments to Somali.
Translating and transcribing recorded interviews.
Translating and back-translating protocols and interviews.
Hiring duration: 2 Months -
Accounts and Administration Intern
Responsibilities
The Accounts and Administration intern will offer services in Finance Department by assisting in the following tasks: Assist in Filing of Documents
Assist in posting of Documents by compiling all invoices with supporting documentation
Maintain a well-documented filing system
Assist in Month end reports
Support Front Office Desk
Any other duties assigned
Skills and Experience.•A Diploma in Business Administration, Commerce, or related field. •Experience with an Mpesa agent is an added value.•Microsoft Excel, word and PowerPoint •Ability to work in a busy environment. •A proactive approach to duties -
Resilience Programme Manager
Duties & Responsibilities
1) Programme Development
Lead the strategic design of Trócaire Kenya’s Resilience Programme
Undertake regular analysis of the country context (food and livelihoods security, disaster risk, natural resource management, government policy etc.).
Commission and manage research on issues relating to programme development, e.g. natural resource management, agroecology, resilience and land rights in ASALs.
Use research evidence to design innovative programme strategies, in collaboration with partner organisation staff and other relevant stakeholders.
Collaborate closely with partner organisations to develop programme strategies and project proposals on resilient livelihoods development, climate change adaptation, natural resource management, disaster risk reduction and humanitarian response.
Identify, broker and cultivate programming partnerships with new organisations including local NGOs, research institutions and private sector actors.
Ensure that principles of gender equity, protection and Do No Harm are integrated into all project and programme designs.
2) Programme Management
Manage the implementation of Trócaire Kenya’s Resilience Programme, using principles of Results Based Management
Ensure that all Resilience Programme activities are implemented by partner organisations according to agreed budgets and timeframes, including humanitarian responses.
Maintain oversight for the technical quality of programme implementation, working closely with partner organisations and programme staff to ensure that activities deliver results to the highest standards.
Ensure an appropriate and effective distribution of work load within the Resilience Programme team.
Plan, manage and participate in regular field trips to monitor programme implementation, with the support of the programme team, partners and communities.
Ensure that all projects are managed in compliance with terms and conditions of donor contracts, including work planning, forecasting and reporting, and that all administrative procedures are maintained to a high standard.
Ensure that all humanitarian activities are implemented in compliance with HAP, Sphere standards, IHL, Red Cross Code of Conduct and basic humanitarian principles.
Ensure that principles of gender equity, protection and Do No Harm are adhered to in the implementation of all programme activities.
3) Programme Finance Management
Act as budget holder for the Resilience Programme.
Ensure that budgeting, financial monitoring and financial reporting are managed in line with the requirements of Trócaire and donors, including quarterly forecasting.
Lead on the development of Resilience Programme budgets.
Ensure that grants to partners are disbursed in a timely manner.
Ensure efficient and cost-effective use of Trócaire and donor funds and resources, regularly monitoring partner expenditures to ensure compliance with project workplans and grant agreements, including Value For Money principles.
Regularly monitor for financial management abuses, including fraud.
Ensure that all financial plans and reports are developed and submitted to high quality standards and on time (e.g. annual planned spend, budget by objective, multi-annual requests, requests for changes, Institutional Funding template, donor reports, quarterly forecasts etc.).
Support the Finance team to make regular visits to partners for purposes of expenditure verification and validation.
With support from the Finance team, ensure that all existing partners have completed the Partner Governance and Finance Capacity Assessment and that they are compliant with Trócaire’s 18 Minimum Requirements.
Collaborate with the Finance Team to ensure that partner organisations develop and implement financial capacity building plans, as required.
Inform the Country Management Team (CMT) of financial management risks or abuses in good time.
4) Partnership Management
Ensure that all partner relationships are managed effectively, in line with Trócaire’s Partnership Policy.
Promote and demonstrate the highest standards of mutuality, subsidiarity, accountability and transparency in all partnership relations.
Plan, manage participate in regular field visits to monitor the quality of programme implementation and compliance with agreed standards by partner organisations.
Consult regularly with target communities to validate monitoring reports.
Support partner organisations to establish and implement community accountability systems.
Support partner organisations to identify capacity gaps and to develop and implement capacity building plans, using Trócaire’s Partner Capacity Building Framework (PCAS).
Draft and monitor compliance with partnership Memoranda of Understanding and Grant Agreements.
Promote and strengthen partnership relations with government, particularly target Counties.
5) Monitoring, Evaluation and Learning (MEL)
Lead the design and implementation of a high quality MEL framework for the Resilience Programme, collaborating closely with the MEL team.
Design and ensure the effective use of appropriate, effective monitoring and documentation tools and practices, including use of digital data collection and management.
Ensure that partner organisations have the capacity to deliver regular, good quality programme reports (financial, narrative, results frameworks etc.) ensuring that all reports respond to programme indicators and are in line with organisational policy and institutional funding requirements.
Ensure that partner organisations have the capacity to implement appropriate field monitoring and documentation practices.
Facilitate regular meetings with partner organisations to monitor programme implementation and to facilitate reflection and learning.
Design and manage systems to capture learning on a regular basis and to communicate lessons, both internally and externally.
Ensure that monitoring reports and lessons learned are used to adapt programme strategies to improve programme quality and achievement of results.
Manage the Annual Programme Review process, ensuring that the annual report provides clear evidence of progress and challenges, meeting internal and external reporting requirements.
Design and manage mid-term and end-of-programme evaluations in line with the organisational policy and institutional funding requirements.
Ensure that all consultancies commissioned to implement MEL activities are managed effectively and accountably
6) Institutional Funding
Drive programme growth by identifying institutional funding opportunities for the Resilience Programme, collaborating closely with the DoP and the Regional Business Development Manager (RBDM).
Lead and manage the development of all funding applications for the programme (concept notes, expressions of interest, proposals)
Ensure that partner organisations participate fully in the design of projects and the drafting of project proposals, including budgets
Ensure that all institutional funded projects are managed in line with donor requirements and that reports are prepared and submitted in a timely manner, in compliance with donor needs e.g. Irish Aid, DfID, Caritas Australia, Trócaire and EC.
Ensure that the staff of partner organizations understand donor grant management and reporting requirements and have the capacity to meet them
7) Human Resources Management
Line manage the Resilience Programme team (3-4 staff) using performance management techniques.
Ensure that team members understand their roles and have clearly defined objectives.
Lead and motivate team members ensuring they make an effective contribution to the delivery of the programme.
Ensure that staff are supported to develop their skills and capacities in line with their aspirations and the needs of the programme.
Lead recruitment of new staff and consultants in the Resilience Programme, drafting job descriptions and Terms of Reference and adhering to HR policy.
Support partner organisations to recruit relevant programme staff, as required.
8) Networking
Network and coordinate with government and other stakeholders to promote appropriate humanitarian and development programming within the framework of Trócaire Kenya’s programme strategy.
Establish and maintain relationships with donor agencies, Church partners and other groups working on resilience, food and livelihoods security, disaster risk reduction, climate change, natural resource management and humanitarian programming.
Participate in relevant coordination groups, ensuring resilience team members participate where appropriate
Improve Trócaire’s public profile in relevant sectors.
Accompany visitors (Trócaire or external) to programme sites and carry out promotional or media work as required.
REQUIREMENTS
At least a Masters level education in development studies or a relevant subject.
At least 7 years’ experience working in the development sector, with at least five years in a programme management role.
Technical expertise and experience of managing or working on programmes related to sustainable livelihoods development, resilience building, disaster risk reduction and/or humanitarian response, preferably in arid and semi-arid areas.
Highly capable programme manager with demonstrated ability and experience in managing teams, and in managing successful delivery of programme strategy.
High levels of understanding and experience of the project/programme management cycle. Knowledge and experience of Results Based Management an advantage.
Demonstrated experience and ability to manage and build the capacity of local partner organisations. Experience of managing programme implementation through local partner organisations highly desirable.
Highly experienced in managing institutional donor contracts with significant budgets. Experience with managing DFID and EC grants an advantage.
High levels of skill and experience in managing complex programme budgets, including budget development, financial monitoring, forecasting and reporting.
Demonstrated knowledge of women’s rights and gender; Demostrated experience of designing and managing gender sensitive projects and programmes.
Empathy with and understanding of the Catholic Church’s role in relief and development
Availability to work outside normal hours and travel extensively within Kenya and overseas when necessary.
Excellent knowledge of the key issues and trends in the development sector as a whole, especially as they pertain to Kenya.
Strong analytical skills
Excellent written and oral communication skills in English
Strong interpersonal, team work and IT skills. -
Regional Safety Coordinator (RSC) Coordinator, Regional Mixed Migration Secretariat
Overall Objective
The Regional Safety Coordinator (RSC) will advise and assist the Regional Director (RD), the Regional Senior Management Team (SMT) and Country Directors to develop and implement DRC’s Safety Risk Management (SRM) system for both DRC and DDG programmes in the East Africa and Yemen region.
Reporting Arrangements
The RSC reports to the DRC Regional Director, with a technical line to the Global Safety Advisor at HQ. While the RSC does not directly line manage safety staff, the RSC provides technical oversight and support to safety staff within the region.
Specific Objectives
The RSC, in consultation with the safety team, local safety staff and CDs, is expected to pursue the following objectives in his/her daily work:
Oversee the Safety Risk Management (SRM) process within the EAY region
Develop and maintain regional safety management policies, protocols and procedures, and support the contextualization of country and area level plans and procedures.
Facilitate Safety Risk Assessments (SRAs) and support the implementation of mitigation measures
Analyze, manage and report relevant information at country and regional levels
Quality assurance monitoring and reporting
Support and deliver safety-related training
Mentor and provide technical supervision to international and national safety staff
Develop the capacity of, and coordinate, the Regional Crisis Management Team and Country Incident Management Teams
Provide surge support to country programmes
Facilitate travel planning for VIPs and other higher profile visits to areas in the region
Responsibilities and Tasks
To achieve the position objectives, the RSC will perform the following tasks and undertake the following responsibilities:
Oversee the development and implementation of the SRM process. Specific tasks include:
Assist and monitor the development of SRAs; supervise and endorse the assessment of Safety Levels
Advise the SMT, CDs and Area Managers on available safety management strategies, including the transfer, avoidance, acceptance and/or control of risks.
Assist in the development of country and area-specific safety plans, including Local Safety Rules (LSR); Standard Operating Procedures (SOPs); Contingency Plans (CPs); mitigation action plans; and Minimum Operating Safety Standards (MOSS).
Support the implementation of safety improvement plans and other related functions; and assist in the implementation of staff capacity training plans, including the delivery and prioritization of training modules
Develop and maintain Regional Safety Operating Procedures (RSOPs) and support the contextualization of the RSOPs at country and area level, as necessary.
Provide technical support to Country Directors and Country Safety Coordinators/safety staff
Provide technical supervision and support to all senior safety staff
Develop the skills and knowledge of safety staff through constructive feedback, training events and supporting personal development goals.
Assist Country Offices with the selection, recruitment and professional development of safety staff.
Provision of dependable advice in relation to programme access and continuity, including:
Provision of regular analysis, statistics and reporting on key developments within the region
Tailored analysis and assessments, including SRAs, on specific areas, themes, issues or scenarios
Maintain a register of negotiations and developments related to access and humanitarian space
Establish and maintain a list of contacts throughout the region
Provide safety advice as part of programme development and during programme implementation, including programme assessments
Identify potential scenarios, indicators of change and key decision points
Represent the country programmes within inter-agency fora as related to safety issues, including:
Focal point for safety co-ordination between relevant actors within the area of operations
Attend NSP, UN and other relevant external fora
Establish a network of contacts and represent DRC/DDG at security meetings
Capacity building of all staff, including:
Provide operational safety briefings and orientation to new staff and visitors
Brief new international and non-local staff on specific cultural norms and behaviours
Train national and international safety in the delivery of establish safety training modules
Organize and coordinate the delivery of Personal Awareness and Safety Training (PAST) , Incident Management Training, Hostage Survival Training, as a minimum on a regular basis
Incident and crisis management and response, including:
Support the establishment and maintenance of the CMT and Country IMTs
Coordinate the CMT in the event of a critical incident or crisis
Ensure effective country level Critical Incident Management Plans are in place
Brief CMT members on their responsibilities and ensure alternate members are available and briefed
Assist in the management of safety incidents and provide timely and accurate incident reports
Quality assurance of safety-related policies, protocols, procedures and regulations, including:
MOSS audits of all programme areas
Systematic reviews of SRM Systems at the country and area levels
Assess the level of implementation of mitigation measures within the safety improvement plans
Act as the focal point for technical advice on procurement and installation of safety-related equipment, facilities and other resources, including:
Assist logisticians and administrators with the procurement, delivery and control of safety equipment
Act as the focal point for radios and satellite phones
About you
To be successful in this role, we expect you to be a positive, mature leader with a proven track record of developing and implementing safety related initiatives. You thrive in managing a wide range of responsibilities, and can effectively communicate and coordination regional safety processes.
You are an effective people manager and enjoy working with teams of committed staff to build collaboration and capacity within the regional team and in support of country operations.
In this position, you are expected to demonstrate each of DRC’s five core competencies:
Striving for excellence: You focus on reaching results by demonstrating a high level of expertise and ensuring the same from colleagues in the country programmes
Collaborating: You lead regional safety processes by involving relevant parties and encouraging feedback.
Taking the lead: You take ownership of the safety risk management system within the region and aim for consistently high safety standards in the region by engaging directly with relevant staff
Communicating: You listen to other stakeholders and staff; and you communicate concisely and persuasively
Demonstrating integrity: You act in line with DRC’s vision and values
Personal Specifications
At least five years’ experience as a safety and security manager with an INGO at a country/programme level on an international contract
Proven ability to develop and implement effective and contextualized protocols and systems
A high level of personal integrity
Ability to be flexible and demonstrate an innovative approach to safety risk management
Demonstrated experience with information gathering, analysis and report writing
Demonstrated ability to conduct and produce high quality safety risk assessments (SRAs)
Demonstrated experience with critical incident management
Demonstrated experience with delivering safety-related training
Proven ability to prioritize tasks and meet deadlines
Proven ability to work effectively with minimal supervision
Stable, dedicated team-player with a good sense of humor
Excellent communication skills
Willingness to travel at least 50% of the time
Fluent in written and spoken English
Preferable:
Experience with the East Africa or Yemen contexts
Knowledge of Arabic, French, and/or Somali
Sub-regional or regional security management experience
Programme experience is considered highly desirable
Conditions:
Contract: 12 month renewable contract
Other employment conditions in accordance with the Danish Refugee Council’s Terms of Employment for Global Expatriates recruited by the East Africa and Yemen Regional Office or the DRC national staff salary scale, as relevant. This position is rated an A4 on the DRC Expatriate salary scale available at www.drc.dk.
Availability: 1 May 2017
Duty Station: Nairobi or other family duty locations in the region; this is a family duty station with benefits as per DRC Global and regional policy for international staff.
General
Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework
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Director – Humanitarian Systems Strengthening Civil Society Active Citizenry Strategist
The only constant in life is Change. For over a quarter of a century, Oxfam in Kenya has delivered humanitarian assistance to populations in need. Are there alternatives to address and reduce chronic vulnerability of marginalised women and men with the exacerbating effects of growing climate change to enable them to progress towards self sufficiency with support from the Kenyan Government?
Through a system strengthening approach, piloting innovative and gender sensitive projects in WASH and Social protection with the aim for the pilots to be taken over by the Government and implemented at scale, Oxfam will build the capacity of county and national actors to be better prepared for slow and rapid onset crises, and timely response while ensuring a sound Disaster Risk Management policy and implementation framework are in place. Oxfam will thrive to enhance stakeholder coordination and to equip communities with skills to enable them cope with stress and shocks and raise their voice for better essential service delivery.
Join Oxfam International (OI), a confederation of 18 Oxfam affiliates working together in more than 90 countries, with partners and allies globally to find lasting solutions to poverty and injustice. Oxfam envisages a transformed Kenyan society in which each individual, is able to access basic services, and fully participates in decision making processes on issues that affect their lives and can be heard. Join us to realise OI’s vision, a just world without poverty.
Here is how you can make a difference:
As the Director – Humanitarian Systems Strengthening, you will line manage the programmatic strategists, providing leadership and strategic support to the programmes team. You will lead humanitarian programme design, development and implementation and take responsibility for ensuring the programme meets minimum standards for programming. Take responsibility for system strengthening approach to reduce the chronic vulnerability of marginalised women and men and enable them to progress towards self-sufficiency with support from the Kenyan Government. You will build strategic relationships with a variety of donors including mobilising private sector resources. In support of high quality programme implementation, you will lead to ensure piloting of innovative and gender sensitive projects in WASH and Social protection with the aim of handing over to the Government for implementation at scale and, ensure effective coordination and collaboration between campaigns, programmes and operations teams in country and the broader Confederation and develop and support partnerships with national, regional and global civil society towards meeting the goals outlined in the Oxfam Country Strategy for Kenya.
You will have:
An Undergraduate/Post graduate in a development related field and/or at least 5 years experience in a similar senior management role. Comprehensive knowledge and experience in development programs, humanitarian response and advocacy and campaigning. Politically astute, with a good understanding of key external organisations, how they operate and make decisions, and the country development context. Commitment to and knowledge of creating a partner-led operational environment, supporting partner organisations to achieve direct impact and results relating to Oxfam’s objectives. Influencing experience in working with donors, fundraising and donor compliance and proven ability to develop organisational networks and associations.
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Humanitarian Programme Support Officer Emergency Programme Manager
Background to the Role:
Trócaire’s work in Kenya develops sustainable livelihoods, supports victims of gender based violence and those living with HIV/AIDS, promotes democracy and peaceful co-existence, and helps communities prepare for and respond to natural disasters.
In response to severe drought in 2017, Trocaire is now scaling up with a new emergency response that builds on its existing livelihoods programme. Trocaire is seeking a programme support officer that will support this response and work with the livelihoods team to ensure a needs-based, appropriate response is delivered.
Reporting to:Livelihoods Programme Manager
Contract Type: Fixed
Contract Duration:12 months
Location of[1] Position: Nairobi with regular travel to project sites in Kenya
Scope of the Role:
The primary function of this role is to support the delivery of Trócaire’s Humanitarian interventions in Kenya in response to drought
The role will support and advise local partners in the delivery of humanitarian response in line with key international standards
In addition, the role will provide administrative support to the allocation and documentation related to humanitarian funds within Trocaire
Safeguarding[2] Children Policy:
The successful applicant will be expected to sign and adhere to Trócaire’s Safeguarding Policy
Key Duties & Responsibilities
Programme Support for Kenya Humanitarian response (70%)
Supporting the smooth implementation of Trócaire’s Emergency Response in Kenya
Supporting the management of the Kenya humanitarian budget, ensuring spend is on track with timeline objectives
Preparing and submitting programme documentation, including situation reports, programme updates and reports, presentations and communication pieces.
Maintaining relationships with key staff in partner organisations in the Kenya humanitarian programme
Reviewing partner proposals and budgets
Supporting partners to meet their reporting schedules (financial and narrative), reviewing narrative reports to ensure that all reports respond to the relevant programme indicators and are in line with requirements
Mentor and guide partners in meeting key international humanitarian standards in their response
Conducting preliminary review of partner’s financial project reports ahead of review from finance team
Maintaining relationships with other key stakeholders (Caritas International agencies in particular).
Monitoring of events in the Kenya (conflict/ disasters/ political discord) to ensure Trócaire is prepared and has all information relevant to the effective implementation of this emergency response.
Attend and represent Trocaire at cluster meetings or other networks as directed by the programme manager
Preparing partner grant agreements, ensuring correct bank details are received and signed copies are filed.
Keeping track of grant agreements, organising extensions or addendums if necessary.
Ensuring approved funds to the partner are transferred in a timely manner in line with the organization’s policies and procedures
Maintaining the programme and project documents through the Trócaire’s online system
Administrative Support (20%)
Preparing partner grant agreements, ensuring correct bank details are received and signed copies are filed.
Keeping track of grant agreements, organising extensions or addendums if necessary.
Ensuring approved funds to the partner are transferred in a timely manner in line with the organization’s policies and procedures
Maintaining the programme and project documents through the Trócaire’s online system
Communications (10% )
Gather and prepare material for internal and external humanitarian communications work, including case studies
Support Visibility of Humanitarian Work within Trócaire
[1] As this post is based on the Island of Ireland, non EU / EEA nationals will require current and valid permission to work and reside in the Island of Ireland as work permits are only issued in exceptional circumstances and for very limited periods. Evidence of this permission should accompany your application.
[2] All offers of employment with Trócaire may be subject to police clearance.
All new hires are required to complete a Self-Declaration Form and sign up to our Code of Behaviour contained in our Safeguarding Children Policy. For additional information please consult the Human Resources Department.
REQUIREMENTS
Qualification
Third level qualification in relevant discipline i.e. humanitarian
Experience
Experience working in a development organisation and a good understanding of humanitarian issues
Experience of administrative work
Experience of working with donor grants
Experience of budgeting and financial reporting
Experience in proposal and report writing
Skills
Good writing and communication skills
Good inter-personal skills with the ability to communicate sensitively to a broad range of people and organisations within a cross cultural context
Ability to work effectively within a team and in support of colleagues
Proven organisation and administration skills
Competent with standard IT packages including word, excel, databases e.g. Salesforce, Agresso
Social media skills
Ability to organize his/her work independently
Ability to prioritize, meet deadlines and multitask
Concrete and action oriented person
Good attention to detail
Qualities
Ability to organize his/her work independently
Ability to prioritize, meet deadlines and multitask
Concrete and action oriented person
Good attention to detail
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Assistant Manager Procurement
Reporting to the Director Corporate Services, the Assistant Manager Procurement will be responsible for the Management of the supply chain function at the Authority, coordinating all procurement and disposal activities thereof and coordinating the internal monitoring and evaluation of the supply chain function.
Responsibilities for the Assistant Manager Procurement Job
Lead and manage the procurement function while ensuring governance and compliance with the public procurement regulations.
Develop, facilitate, implement, monitor & review of procurement plans.
Develop and streamline the procurement function in line with and in compliance to the Public Procurement Act 2005, its revisions, regulations and Government policy.
Develop, review, facilitate and implement management initiatives for cost reduction plans.
Perform secretarial role to the relevant Committees.
Coordinate the preparation of tenders for advertisement, opening and evaluation.
Recommend a negotiating team for appointment by the Accounting Officer where negotiations are allowed by the Act and Regulations participate in such negotiations and liaise with respective directorates in contract management thereof.
Monitor contract management by user departments to ensure implementation of contracts in accordance with the terms and conditions of the contracts.
Advise the Authority on aggregation of procurement to promote economies of scale.
Prepare and submit to the PPRA quarterly procurement reports as required.
Coordinate preparation of the Authority’s Annual Procurement Plans.
Provide information, as required for any petition or investigation to debar a Tenderer or any investigation under review procedures.
Liaise with PPRA and other bodies on matters related to procurement.
Advise directorates and staff on all matters to do with procurement of goods and services in line with the provisions of the Procurement Act and the Regulations.
Monitor and manage performance by implementing the Authority performance management system
Delegate and empower the department’s employees to perform.
Ensure a productive and motivated team through participative management and ongoing, open communication.
Adhere to required Authority and legislative procurement practices, polices and processes.
Identify development requirements of staff and assist them in meeting their training, coaching and mentoring requirements.
Draft staff work plans and ensure their implementation.
Qualifications for the Assistant Manager Procurement Job
A Degree in Supplies Management or any other relevant degree
A post graduate diploma in Supplies Management
Membership to relevant professional body
Experience
Minimum of six (6) years relevant work experience
Key skills, Knowledge & Competencies
Knowledge of the Public Procurement Act and Regulations.
High level of attention to detail.
High integrity.
Good analytical skills.
Report writing skills.
Effective interpersonal skills.
Materials management skills.
Negotiation skills.
Record keeping skills.
Customer relations
Computer skills.