Our core objective is to effectively fulfill the designated responsibilities of this position, driving operational excellence and contributing to organizational success through dedicated performance of key duties. The role requires a professional who demonstrates expertise in specified areas, possesses relevant qualifications, and adheres to established standards to ensure seamless execution of tasks. Primary responsibilities include managing critical functions, collaborating with cross-functional teams, and maintaining high levels of efficiency while upholding company policies and industry best practices.
The Company Procurement Manager spearheads the strategic design and implementation of centralized procurement initiatives for Raeburn Schools Limited, covering both domestic and international sourcing. This position guarantees cost efficiency, maintains high standards of quality, and ensures regulatory compliance, while overseeing company-wide procurement operations and establishing guidelines for procurement policies and procedures at the individual school level.
The manager will develop and maintain robust partnerships with domestic and global suppliers, oversee the coordination of import logistics, and uphold ethical standards and transparency throughout the organization.
Key Responsibilities and Obligations:
This role encompasses a broad spectrum of critical tasks essential to the operational success of the department. The successful candidate will be tasked with leading and executing strategic initiatives, overseeing cross-functional collaborations, and ensuring adherence to established protocols and quality standards. Additionally, the position demands meticulous attention to detail in performance monitoring, data analysis, and report generation to inform decision-making processes. Proficiency in managing stakeholder relationships, resolving conflicts, and fostering a productive work environment will also be paramount. The individual in this position must demonstrate the ability to prioritize competing demands while maintaining a high level of accountability and professionalism in all undertakings.
Centralized Company Procurement Management (Balancing Local and International Focus):
Direct oversight and strategic coordination of all centralized procurement functions for the organization are required, ensuring an effective balance between domestic and international supplier engagements.
Devising and executing strategic sourcing initiatives to achieve optimal cost efficiency, superior quality standards, and reliable delivery timelines for enterprise-wide procurement, while evaluating both domestic and global market opportunities.
Negotiate and oversee contracts with major suppliers—whether local or international—to secure advantageous terms and conditions.
Oversee all company-level import logistics activities, encompassing shipping coordination, customs clearance facilitation, and timely delivery to specified destinations, while cultivating and maintaining robust relationships with local suppliers.
Ensure full adherence of all company-wide procurement operations to Kenyan regulatory requirements, applicable international trade legislation, and established ethical guidelines.
Oversee local purchasing operations to foster local economic growth whenever feasible.
You will be responsible for overseeing school-level procurement activities to ensure compliance with established policies and procedures. This role involves monitoring purchasing processes, verifying documentation accuracy, and ensuring timely acquisition of goods and services. Additionally, you will collaborate with stakeholders to align procurement practices with budgetary constraints and operational needs.
Draft, implement, and oversee robust procurement policies, procedures, and guidelines tailored for seamless integration across each school site.
Offer expert advice and assistance to school administrators and staff regarding procurement best practices and compliance obligations to ensure adherence to established standards.
Perform regular evaluations and assessments of procurement activities at the school level to verify compliance with established policies and procedures.
Provide professional growth and educational programs for procurement staff at the school level.
Serve as the primary escalation point for resolving intricate procurement challenges encountered at the school level.
Supplier Relationship Management (Local and International): You will be responsible for cultivating and maintaining strong partnerships with both domestic and global suppliers to ensure a reliable and cost-effective supply chain. This role involves negotiating contracts, evaluating supplier performance, and identifying opportunities for improvement or cost savings. Additionally, you will collaborate closely with cross-functional teams, including procurement, logistics, and finance, to align supplier strategies with organizational goals. Strong communication skills, strategic thinking, and the ability to manage multiple priorities in a fast-paced environment are essential. Experience in supplier management, procurement, or related fields is required, along with proficiency in relevant tools and systems.
Identify, evaluate, and manage relationships with key local and international suppliers for company-level procurement.
Develop and manage a comprehensive database of pre-approved suppliers to facilitate efficient procurement at both corporate and educational institution levels, with a focus on fostering relationships with local vendors.
We oversee supplier performance and devise strategies to minimize risks while enhancing operational efficiency.
Financial management and reporting entails the systematic oversight and analysis of an organization’s financial operations, ensuring accuracy, compliance, and strategic alignment. This role involves preparing, reviewing, and presenting financial statements, budgets, and forecasts to stakeholders. It also requires ensuring adherence to regulatory standards, managing internal controls, and providing data-driven insights to support decision-making. Strong proficiency in accounting software, analytical skills, and meticulous attention to detail are essential, along with excellent communication abilities to convey complex financial information clearly.
Develop and oversee the centralized procurement budget, encompassing expenditures for both local and international sourcing activities.
Perform comprehensive market evaluations and cost assessments to uncover potential avenues for reducing expenses in the organization’s procurement initiatives.
Prepare comprehensive reports detailing centralized procurement activities, performance metrics, and cost savings, with a specific emphasis on import-related data.
Develop and present detailed reports on adherence to procurement policy at the individual school level.
Risk Management and Compliance (Local and International): Ensure adherence to regulatory requirements and internal policies across all jurisdictions by identifying, assessing, and mitigating risks while maintaining compliance with both domestic and global standards. Develop and implement robust frameworks to monitor compliance, conduct regular audits, and address any deviations promptly. Oversee international operations to guarantee alignment with cross-border regulations, such as GDPR, AML, and other relevant frameworks, while fostering a culture of accountability and ethical conduct throughout the organization.
Identify potential risks in domestic and global procurement processes, such as supply chain interruptions, quality inconsistencies, and evolving regulatory requirements, and implement strategies to mitigate these challenges.
Ensure adherence to Kenyan regulatory frameworks, international trade statutes, and ethical procurement norms at the corporate level.
Ensure that educational institutions adhere to established procurement policies and procedures set forth by the company, maintaining strict compliance throughout all operations.
Cross-functional collaboration involves actively engaging with various teams and departments to achieve shared objectives. This role requires strong interpersonal skills and the ability to work effectively across diverse groups to drive projects forward. Professionals in this position will frequently coordinate with colleagues from different backgrounds, ensuring alignment on goals and fostering a collaborative work environment.
Partner with Executive Principals, school administrators, department heads, and key stakeholders to identify and address their procurement requirements, whether local or international.
Offer expert counsel and assistance to personnel regarding procurement policies and procedures, with particular emphasis on import-related protocols.
Spearhead collaboration across diverse teams to enhance enterprise-wide procurement functions, prioritizing the optimization of logistics processes and cultivating robust relationships with local partners.
Diverse Educational Resource Acquisition (Domestic and Global Sourcing):
To remain current with emerging trends and innovations in the educational materials sector, prioritize the identification of reputable local and global suppliers.
Source and procure high-quality educational materials from both local and international suppliers to meet the company’s procurement needs efficiently and strategically.
Applicants must possess the necessary academic qualifications, relevant professional experience, and key competencies to excel in the role. Educational credentials relevant to the position are required, along with a proven track record of success in similar positions. Essential competencies include strong analytical abilities, effective communication skills, and a demonstrated capacity for problem-solving. Prior experience in a related field is highly desirable, as is the ability to work collaboratively within a team environment.
A bachelor’s degree in Business Administration, Supply Chain Management, or a closely related discipline is required.
A recognized professional certification in Purchasing and Supply Management, such as CAPS or KISS, is required.
A minimum of a decade of procurement management experience is required, including at least five years in a supervisory capacity.
Proven track record in delivering leadership and management development programs.
Seasoned professionals with a proven track record in international trade and logistics management are sought for this role. Expertise in coordinating cross-border transactions, managing supply chain operations, and ensuring compliance with global trade regulations is essential. Candidates should demonstrate a deep understanding of customs procedures, freight forwarding, and international shipping protocols to excel in this position.
An expert-level understanding of contemporary sourcing and procurement methodologies, encompassing local market dynamics, is essential.
Proficiency in international trade practices and regulations is essential.
Exceptional proficiency in negotiation strategies, contract administration, and supplier relationship cultivation is required, with a proven track record in engaging with both domestic and global suppliers.
Proven capability in overseeing import logistics operations and cultivating strong relationships with local vendors.
Proven expertise in financial analysis and strategic decision-making, coupled with a strong aptitude for interpreting complex financial data to drive informed business decisions.
Excellent verbal and written communication abilities, along with a talent for building and maintaining productive professional relationships.
Maintains the highest standards of integrity and ethical behavior.
Professional experience in an educational setting is advantageous.
Proficiency in Kenyan procurement legislation and import compliance requirements is required.
If you satisfy the key qualifications, please submit your application by completing the Google Application Form and include the following documents: a cover letter and a curriculum vitae (CV) that lists three (3) professional referees.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
10 years
