You will be tasked with managing a diverse range of duties that include overseeing project execution, coordinating team efforts, and ensuring adherence to deadlines and quality standards. Additionally, you will be required to conduct regular performance evaluations, identify areas for improvement, and implement corrective measures as necessary. Strong leadership, exceptional organizational skills, and the ability to multitask in a fast-paced environment are essential for success in this role. Familiarity with industry-specific tools and methodologies is highly preferred, along with a proven track record of delivering results in similar positions.
You will provide 50% of the project coordination and implementation support for a multi-country strategic communications program under the NPR project. Collaborating closely with the Project Manager and field teams, your responsibilities will include coordinating implementation activities, maintaining timelines and work plans, and ensuring robust follow-up across workstreams.
As a pivotal liaison, you will collaborate closely with field teams and consultants to streamline outreach initiatives, digital engagement strategies, media interactions, and community-driven programs across all implementation countries.
Responsibilities encompass planning, organizing, and overseeing project activities to ensure timely and efficient completion, while maintaining alignment with organizational goals and quality standards. This role requires coordinating with cross-functional teams, managing resources, and communicating progress to stakeholders. Additionally, you will be responsible for identifying and mitigating risks, resolving issues, and implementing process improvements to enhance productivity and quality. Regular performance reviews and adherence to company policies and procedures are essential to this position.
Project Management involves organizing and overseeing implementation meetings along with ensuring timely follow-up actions are completed.
Overseeing field team members to ensure activities and deliverables are completed as scheduled and meet established standards.
Maintaining trackers, work plans, risk logs, and implementation documentation is essential to ensure project transparency and accountability.
Facilitating seamless collaboration among project teams, external consultants, and consortium partners to ensure cohesive progress and alignment with strategic objectives.
Delivering timely and proactive solutions to operational and implementation challenges is a key responsibility, ensuring swift resolution and minimizing potential disruptions.
Operations and logistics coordination encompasses approximately 25% of this role, requiring the development and implementation of efficient operational processes to enhance productivity and streamline workflows. This responsibility involves overseeing the end-to-end management of supply chain activities, ensuring timely delivery of goods and services, and maintaining seamless communication between departments. The position demands meticulous attention to detail, strong analytical skills, and the ability to optimize resource allocation to meet organizational objectives. Additionally, the role necessitates compliance with industry regulations and adherence to best practices in logistics management to support overall business operations.
Oversee end-to-end operational and logistical workflows to ensure seamless program execution across diverse international markets.
You are responsible for assisting with travel arrangements, procurement processes, onboarding initiatives, and event logistics while ensuring the seamless operation of systems and fostering clear communication among teams.
Responsibilities encompass conducting thorough research, compiling and analyzing data, and preparing detailed reports to support decision-making processes. The role involves collaborating with cross-functional teams to align projects with organizational goals, ensuring adherence to deadlines and maintaining high standards of accuracy. Additionally, the position requires overseeing multiple tasks simultaneously, prioritizing workloads efficiently, and communicating progress to stakeholders through clear and concise updates. Strong analytical skills, proficiency in relevant software tools, and the ability to work under pressure are essential to fulfill these duties effectively.
Overseeing the organization of travel itineraries and lodging arrangements, ensuring all bookings are confirmed and in accordance with company policies.
Facilitating workshops, engaging with stakeholders, and coordinating events are integral aspects of this role.
Providing support for the orientation and coordination processes for new consultants.
Interacting with Operations and Support teams to address and resolve logistical and administrative challenges.
Maintaining accurate, current, and well-organized project files, systems, and documentation is essential to the role.
Provide financial, reporting, and administrative support, accounting for 15% of overall responsibilities.
Support financial and administrative management processes throughout the project in collaboration with the Project Manager, ensuring alignment with organizational policies and regulatory standards. Analyze financial data, prepare reports, and monitor budget performance to identify variances and recommend corrective actions. Oversee administrative functions, including documentation, record-keeping, and compliance with internal and external requirements. Facilitate communication between stakeholders and department heads to streamline operations and enhance efficiency. Maintain accurate financial records, track expenditures, and assist in forecasting to support strategic decision-making.
The Finance and HR teams will be led by a Manager, overseeing both departments with a focus on strategic planning and operational excellence.
Responsibilities encompass a diverse range of tasks, including the oversight of daily operations to ensure efficiency and productivity. This role involves collaborating with cross-functional teams to drive project completion while maintaining high standards of quality. Additionally, the position requires the analysis of performance metrics to identify areas for improvement and implement strategic solutions. Candidates must possess strong problem-solving skills and the ability to work under tight deadlines. Proficiency in relevant software and tools is essential, along with excellent communication abilities to liaise with stakeholders. Regular reporting and documentation of progress are also key components of the position.
Facilitates budget tracking and expenditure monitoring to ensure financial accuracy and alignment with organizational goals.
Responsible for managing the collection of invoices and handling financial documentation.
Supporting the recruitment and consultant administration functions with comprehensive assistance ensures efficient and streamlined hiring and consultant management operations.
Comprehensive operational updates and donor reporting inputs are prepared with assistance.
Assisting in the preparation and maintenance of organized reporting and compliance documentation ensures adherence to regulatory standards and organizational protocols.
To foster learning, quality, and professional development (10%), you will enhance project coordination, operational systems, and internal learning initiatives throughout the program. This role involves facilitating knowledge sharing, managing documentation, and driving continuous improvement across project processes.
Essential Criteria
Requires a minimum of four years of hands-on experience in project coordination, program operations, implementation support, or comparable professional capacities.
Professional experience in managing intricate, cross-border initiatives or programs is essential, ideally within migration, strategic communications, international development, humanitarian, or social impact domains.
Demonstrates exceptional skill in autonomously organizing assignments, ensuring consistent follow-through with colleagues, and maintaining momentum in a rapidly evolving remote work setting.
Demonstrated ability to collaborate effectively with field teams, consultants, and external stakeholders spanning multiple countries and time zones.
Possesses a strong background in facilitating key operational functions such as logistics management, procurement coordination, recruitment support, financial administration, and report generation.
Possesses exceptional organizational and prioritization capabilities, adept at efficiently handling multiple concurrent workstreams and meeting strict deadlines.
Proven ability to coordinate meetings, workshops, travel arrangements, stakeholder engagement initiatives, and logistical implementation with meticulous attention to detail.
Proficient in both written and verbal English communication.
Possesses exceptional precision, ensuring meticulous management of trackers, work plans, documentation, and reporting systems.
Proficient in leveraging digital collaboration and project management platforms to streamline workflows and enhance team productivity.
Professional users of Google Workspace and platforms like Write are expected to demonstrate proficiency.
Proficiency in social media, digital communications, or behavior change programming is considered a valuable asset for this role.
Proficiency with MENA regions, migration dynamics, or Eastern Mediterranean contexts is highly desirable.
Fluency in additional languages pertinent to the project scope—especially Arabic and Turkish—is strongly preferred.
Proficiency in Bengali, Dark/Pashto, or Urdu would be considered beneficial.
A bachelor’s degree or commensurate practical experience is required.
A proactive and collaborative mindset is essential, complemented by a solutions-oriented approach. The ability to confidently take ownership of assigned responsibilities and seamlessly collaborate within multicultural remote teams is required.
Qualifications
BA/BSc/HND
Experience Required
4 years
