To fulfill the position’s core objectives, the role is designed to achieve specific organizational goals through strategic execution of key responsibilities. The incumbent will be tasked with overseeing critical functions, ensuring alignment with company objectives, and contributing to departmental success. This position demands a high level of expertise, adaptability, and a commitment to delivering measurable results while collaborating effectively with cross-functional teams.
The Company Procurement Manager leads the strategic planning and implementation of centralized procurement initiatives for Raeburn Schools Limited, covering both domestic and international sourcing. This position drives cost efficiency, maintains high standards of quality, and ensures adherence to regulatory requirements, while overseeing company-wide procurement operations and establishing guidelines for school-level purchasing activities.
The position involves fostering robust partnerships with domestic and global suppliers, overseeing import logistics, and upholding ethical and transparent operational standards throughout the organization.
Key Responsibilities: This role encompasses a diverse array of strategic and operational tasks, including the development and execution of comprehensive business plans to enhance organizational performance. The incumbent will be responsible for leading cross-functional teams, fostering collaboration, and ensuring alignment with company objectives. Additionally, the position requires meticulous oversight of project timelines, budget adherence, and resource allocation to achieve predetermined goals. The individual will also serve as a key liaison between senior management and departmental heads, facilitating transparent communication and driving decision-making processes. Furthermore, the role demands a commitment to continuous improvement, with a focus on identifying innovative solutions to operational challenges while maintaining strict compliance with industry regulations and company policies.
Centralized Company Procurement Management, balancing both local and international priorities, ensures cohesive oversight and strategic alignment across all procurement activities.
Oversee and direct all centralized procurement functions within the organization, fostering strategic collaboration with both domestic and international suppliers.
Develop and execute strategic sourcing initiatives to enhance cost efficiency, product quality, and delivery performance at the organizational procurement level, leveraging both domestic and global market opportunities.
Negotiate and oversee agreements with essential suppliers, including both domestic and overseas partners, to secure advantageous terms and conditions.
Responsible for directing and coordinating all import logistics associated with company-wide procurement, encompassing shipping coordination, customs clearance facilitation, and timely delivery to specified destinations, while cultivating and maintaining robust relationships with local suppliers.
Ensure that all company-wide procurement activities adhere strictly to Kenyan regulatory frameworks, international trade legislation, and ethical guidelines.
Oversee local procurement operations to foster and strengthen local economic growth whenever feasible.
Oversee procurement activities at the school level to ensure compliance with established policies and procedures, fostering transparency and accountability throughout the purchasing process. Monitor vendor selections, contract negotiations, and purchasing orders to verify adherence to budgetary constraints and regulatory requirements. Collaborate with school leadership and finance teams to align procurement strategies with institutional goals while mitigating financial risks. Conduct regular audits and reviews to assess the efficiency and effectiveness of procurement operations, identifying opportunities for improvement and cost savings. Maintain accurate documentation of all procurement transactions to support internal and external reporting needs.
Create thorough procurement policies, procedures, and guidelines, ensuring their establishment and ongoing refinement for effective implementation at the school site level.
Offer expert counsel and assistance to school administrators and staff regarding optimal procurement strategies and adherence to compliance mandates.
Perform regular evaluations and assessments of procurement activities at the school level to verify compliance with established policies and procedures.
Provide structured training and professional development programs tailored for procurement staff at the school level to enhance their skills and expertise.
Serve as the primary escalation point to address intricate procurement challenges encountered at the school level.
Supplier Relationship Management (both locally and internationally sourced): Overseeing and nurturing partnerships with domestic and global suppliers to ensure seamless collaboration, adherence to contractual obligations, and alignment with organizational goals. This role involves strategic sourcing initiatives, performance evaluations, risk mitigation, and fostering long-term, mutually beneficial relationships to optimize supply chain efficiency and drive sustainable value.
Proactively establish, assess, and oversee partnerships with essential domestic and global suppliers to optimize company-wide procurement initiatives.
Develop and oversee a comprehensive database consisting of approved suppliers, catering to both organizational and institutional procurement needs, and ensure robust representation of local vendors.
Monitor supplier performance and develop actionable strategies to mitigate risks while enhancing operational efficiency.
Financial management and reporting encompass the oversight and strategic handling of an organization’s fiscal resources, ensuring accurate, transparent, and compliant financial documentation. This role involves preparing and analyzing financial statements, managing budgets, and providing data-driven insights to support executive decision-making. Proficiency in accounting software, adherence to regulatory standards, and strong analytical and communication skills are essential for success in this position.
Develop and oversee the centralized procurement budget, encompassing expenses related to both local and international sourcing activities.
Perform comprehensive market research and cost evaluations to uncover potential avenues for reducing expenditures in organizational procurement activities.
Prepare comprehensive reports on centralized procurement operations, highlighting performance indicators and cost-saving measures, with a specific focus on import-related data.
Compile and present reports that assess adherence to procurement policy at the school level.
Risk Management and Compliance (Local and International): Oversees adherence to regulatory standards and mitigates potential risks across domestic and global operations. Ensures compliance with applicable laws, industry regulations, and internal policies while identifying and addressing vulnerabilities. Develops and implements robust frameworks to manage risks, including financial, operational, and reputational exposures. Collaborates with cross-functional teams to foster a culture of compliance and align business practices with legal and ethical requirements.
Evaluate and address potential risks linked to domestic and global procurement operations, such as supply chain disruptions, quality deficiencies, and evolving regulatory requirements.
The incumbent must guarantee adherence to Kenyan regulatory frameworks, international trade legislation, and ethical procurement standards at the organizational level.
Ensure that schools adhere to the established procurement policies of the company, verifying compliance with all relevant guidelines and standards.
We foster robust collaboration across diverse teams, ensuring alignment and synergy to achieve shared objectives. This role requires active engagement with stakeholders from various departments, promoting open communication and collective problem-solving. By leveraging cross-functional insights, we drive innovation and enhance project outcomes through unified efforts.
Work collaboratively with Executive Principals, school administrators, department heads, and other relevant stakeholders to identify and assess procurement needs, spanning both local and international requirements.
Offer expert direction and assistance to personnel regarding procurement policies and procedures, with a particular focus on import-related protocols.
Spearhead collaborative efforts across multiple departments to enhance procurement activities at the organizational level, prioritizing efficiency in logistics management and cultivating robust local collaborations.
Sourcing educational materials from diverse geographical regions, both locally and internationally, is a primary focus of this role.
To remain current with advancements and innovations in the educational materials sector, prioritize researching emerging trends and technologies while strategically identifying reputable local and global suppliers.
The source and secure high-quality educational materials from optimal local and global providers, evaluate and select the most suitable suppliers, then oversee their acquisition and delivery for the company.
Candidates must possess a relevant academic qualification, substantial professional experience, and a strong set of competencies to excel in this role. A degree in a pertinent field is required, complemented by several years of hands-on experience in a comparable position. Essential competencies include exceptional analytical and problem-solving skills, effective communication abilities, and a demonstrated capacity for teamwork and leadership. Familiarity with industry-specific tools and methodologies is also necessary to perform the duties competently.
A bachelor’s degree in Business Administration, Supply Chain Management, or a comparable discipline is required.
A recognized professional credential in Purchasing and Supply Management, such as those awarded by the Chartered Institute of Procurement and Supply (CAPS) or the Kenya Institute of Supplies Management (KISS), is required.
A minimum of a decade in procurement management, including no less than five years in a supervisory or executive capacity, is required.
Proven track record in developing and delivering leadership and management training programs is required.
Seasoned professional with a strong background in managing international trade operations and logistics processes.
In-depth expertise in contemporary sourcing and procurement methodologies, with a strong emphasis on local market dynamics, is essential.
Demonstrated expertise in global commerce frameworks and international trade regulations.
Exceptional proficiency in negotiating agreements, overseeing contract execution, and cultivating robust supplier relationships, with demonstrated expertise in collaborating with both domestic and global suppliers.
Possesses proven expertise in overseeing import logistics operations and fostering strong relationships with local vendors.
Possesses strong financial understanding and exceptional analytical capabilities.
Demonstrates exceptional proficiency in communication and interpersonal interactions, fostering collaboration and relationship-building within the team.
Maintains unwavering integrity and adheres to the highest ethical standards in all professional interactions and decision-making processes.
Professional experience in the educational field is advantageous.
Demonstrates familiarity with Kenyan procurement legislation and import compliance requirements.
Applicants who satisfy the essential criteria are invited to submit their applications by completing the Google Application Form and attaching the following documents: a cover letter, a curriculum vitae (CV) including the details of three professional referees.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
10 years
