The position entails a diverse range of duties and responsibilities, including the execution of key tasks essential to the role. The incumbent will be tasked with overseeing and managing critical functions, ensuring adherence to established protocols and standards. Additionally, the role requires collaboration with cross-functional teams to achieve organizational objectives, while also maintaining a strong focus on efficiency, accuracy, and continuous improvement. The successful candidate must demonstrate proficiency in relevant tools, methodologies, and industry best practices to deliver optimal results.
Responsibilities include coordinating with Czarnikow to arrange anticipated shipments from multiple origins to Mombasa Port.
We are responsible for obtaining all necessary clearance documents and facilitating seamless clearance and delivery of shipments for Czarnikow clients across Kenya and Uganda, where AGL manages the clearance process.
Responsibilities include overseeing the seamless transportation and monitoring of containers from the Port to designated Warehouses in Mombasa, Nairobi, and Kampala.
Overseeing and meticulously documenting sugar inventory levels constitutes a core responsibility, ensuring accurate tracking of stock quantities and timely replenishment as needed.
Compiling weekly stock reports involves gathering, analyzing, and summarizing inventory data to ensure accurate tracking of stock levels, movements, and discrepancies. This role requires meticulous attention to detail to maintain precise records, identify trends, and support decision-making processes. Strong organizational skills are essential for managing data efficiently, while proficiency in spreadsheet software and inventory management systems is often necessary to execute tasks effectively. Additionally, the ability to communicate findings clearly and collaborate with cross-functional teams enhances the overall accuracy and utility of the reports.
We promptly notify Czarnikow of any updates or modifications to government policies or regulations governing sugar importation to ensure full compliance and operational alignment with current legal requirements.
Following the arrival of sugar shipments at client locations, the role entails overseeing the unloading, inspection, and verification of quantities to ensure accuracy and adherence to contractual agreements. Responsibilities include confirming delivery documentation, resolving any discrepancies in orders, and maintaining detailed records of received goods. Additionally, the position requires coordinating with logistics teams to facilitate smooth operations and addressing any client concerns regarding delivery timelines or product specifications. Strong attention to detail, proficiency in documentation, and effective communication skills are essential for success in this position.
Maintaining a comprehensive log of all approved rates is essential.
Monitoring inventory levels of sugar is essential to ensure adequate supply and prevent shortages, requiring meticulous tracking of stock quantities and usage rates to maintain optimal levels at all times.
Handle all aspects of shipping operations, including order fulfillment, packaging, and delivery coordination. Ensure accurate and timely dispatch of goods to customers or designated locations. Manage shipping documentation, such as invoices and bills of lading, while maintaining compliance with shipping regulations and company policies. Coordinate with carriers, freight forwarders, and internal teams to optimize shipping processes, reduce costs, and enhance delivery efficiency. Monitor shipping performance metrics to identify areas for improvement and implement corrective actions as needed.
The Czarnikow shipping desk is tasked with processing IDF applications for all Pro forma Invoices received.
The submission and completion of C60 (EG PSP) applications to Treasury must be meticulously managed and executed.
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The incumbent will liaise with Czarnikow to obtain and track shipping schedules for all shipments associated with the respective IDF.
Following up with accredited inspection bodies to secure the issuance of Conformity Certificates.
We monitor and manage the progression of sugar permits, applications, and approvals in coordination with the Czarnikow shipping desk.
The team member is responsible for verifying that all essential shipping documents are obtained and properly completed.
Must possess or be eligible for a U.S. government security clearance.
All necessary clearance documentation must be secured and submitted to AGL in a timely manner.
Commencing the clearance process immediately upon receipt of all necessary documentation is essential to ensure timely processing.
Calculating duty estimates and promptly submitting fund requests to Czarnikow London, with a focus on ensuring immediate transfers.
Ensuring the timely payment of duties and taxes is essential. Providing daily updates to clients and cc’ing Czarnikow on clearance progress maintains transparency and accountability throughout the process.
Responsible for monitoring daily clearance events to confirm compliance and prevent penalties.
Warehousing and Distribution involves overseeing the efficient handling, storage, and movement of goods within a supply chain framework. This role encompasses receiving, inventory management, order fulfillment, and dispatching products to ensure timely delivery to customers or retail locations. Responsibilities include maintaining accurate records, optimizing storage solutions, and adhering to safety and compliance standards. Proficiency in warehouse management systems, attention to detail, and the ability to work in a fast-paced environment are essential. Collaboration with transportation teams and adherence to operational protocols are also critical to achieving logistical goals.
Upon receipt of containers from the Port, the incumbent must promptly unpack them and return the empty containers to the designated stacking area without delay.
Responsible for meticulously tracking and updating inventory records to ensure accurate stock control across all warehouses located in Kenya and Uganda.
Ensuring prompt notification to Czarnikow regarding insufficient inventory levels constitutes a critical responsibility. Additionally, the role involves overseeing the efficient dispatch and receipt of sugar from warehouse facilities.
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Consistently providing clients with up-to-date insights on sugar market fluctuations while verifying that stock levels align precisely with Czamikow’s records.
Managing invoicing processes and ensuring timely payments are essential duties within this role. Responsibilities include generating, reviewing, and processing invoices, as well as tracking payment statuses and resolving discrepancies. Proficiency in accounting software and strong attention to detail are required to maintain accurate financial records and adhere to payment schedules. Additionally, the position may involve liaising with clients, vendors, or internal teams to facilitate smooth transactions and address payment-related inquiries.
Accurate preparation of all invoices is guaranteed by verifying alignment with established rates and terms.
Responsibilities include submitting all invoices to Czarnikow’s Finance department for processing and securing their approval. Additionally, the role involves verifying that payments to AGL for both local and transit invoices are executed in accordance with the established agreements.
Providing meticulous verification that payments received on account correspond accurately to outstanding balances.
Qualifications
BA/BSc/HND
