Job Summary
We seek a seasoned and polished Executive Assistant to provide dedicated support to the Group CEO of a premier organization in the energy industry.
This position presents an excellent opportunity for a proactive, bilingual individual who excels in a high-energy executive setting and possesses the capability to provide robust support to senior leadership across both regional and global operations.
The ideal candidate will act as a dependable executive assistant to the Group CEO, overseeing executive coordination, preparing reports, managing stakeholder interactions, and facilitating international travel across diverse markets, particularly in Francophone regions.
Oversee and execute a comprehensive range of critical duties, including the planning, coordination, and implementation of projects to ensure timely and successful completion. Develop and maintain robust systems for tracking progress, managing resources, and mitigating potential risks. Collaborate effectively with cross-functional teams to align objectives, share insights, and drive collective achievements. Prepare detailed reports on performance metrics, project milestones, and key deliverables to support data-driven decision-making. Actively identify opportunities for process improvements, cost efficiencies, and innovation to enhance operational excellence. Ensure strict adherence to company policies, industry regulations, and quality standards throughout all initiatives. Provide leadership and mentorship to team members, fostering a culture of accountability, collaboration, and continuous professional growth.
Provide high-level administrative and operational support to the Group CEO, ensuring efficient management of the Executive Office. Coordinate meetings, prepare agendas, and maintain meticulous records for executive-level discussions. Handle sensitive communications with discretion and professionalism, acting as a trusted liaison between the CEO and key stakeholders. Manage complex schedules, prioritize critical tasks, and facilitate seamless communication across departments. Demonstrate exceptional organizational skills, adaptability, and the ability to anticipate needs while maintaining confidentiality. Fluency in English and strong proficiency in Microsoft Office Suite are essential, along with prior experience in a similar executive support role.
Offer comprehensive executive support to the Group CEO, overseeing a dynamic and multifaceted calendar with precision and adaptability.
Coordinate internal and external meetings while managing participants across various global time zones to ensure seamless scheduling and collaboration.
Craft comprehensive reports, presentations, and board documentation tailored for executive-level stakeholders.
Facilitate the alignment of the CEO’s daily priorities with overarching strategic goals, ensuring efficient prioritization of engagements and commitments.
The Board & Leadership Coordination role involves facilitating effective collaboration and governance among board members and senior leadership teams. Key responsibilities include organizing and managing board meetings, preparing agendas, documenting minutes, and ensuring adherence to governance policies and procedures. Additionally, the position requires coordinating with executives to align strategic objectives, providing administrative support to the board, and maintaining accurate records of decisions and actions. Strong organizational, communication, and project management skills are essential, along with the ability to work efficiently in a fast-paced environment. Proficiency in board management software and familiarity with corporate governance best practices are highly desirable.
Assist in compiling and organizing materials for Board and Committee meetings, as well as assembling comprehensive board packs.
Orchestrate the planning and execution of Board and Leadership Group meetings, ensuring seamless coordination of schedules and logistical arrangements.
The individual will monitor the Track Board’s action items and executive decisions, guaranteeing prompt follow-up and execution.
The Senior Executive Office relies on your assistance to maintain seamless governance processes, ensuring operational efficiency and adherence to established protocols. Your role involves providing dedicated support to facilitate effective decision-making and strategic execution, contributing to the overall governance framework.
The role involves overseeing and optimizing travel arrangements and logistics operations to ensure seamless coordination and efficiency. Key responsibilities include planning itineraries, managing transportation bookings, and coordinating accommodations while adhering to budget constraints and company policies. Additionally, the position requires strong organizational skills, meticulous attention to detail, and the ability to resolve logistical challenges promptly. Proficiency in travel management software and tools is essential, along with excellent communication and problem-solving capabilities. Candidates must possess prior experience in travel coordination or a related field, ensuring smooth and compliant travel experiences for employees or clients.
Oversee comprehensive international and regional travel logistics for the Group Chief Executive Officer, from initial planning to final execution.
Coordinate all travel arrangements, including visa procurement, flight bookings, accommodation reservations, ground transportation logistics, and detailed itinerary planning.
Furnish the Group CEO with on-demand executive assistance during select business travel engagements to deliver immediate, high-level support.
Oversee the flawless implementation of intricate travel itineraries spanning multiple countries, even in the face of sudden adjustments.
Proficient in communication and stakeholder management, this role demands the ability to engage effectively with diverse groups to ensure alignment, transparency, and collaboration. Responsibilities include cultivating strong relationships with internal and external stakeholders, addressing concerns promptly, and fostering trust through consistent, clear, and concise interactions.
Serve as the primary point of contact and intermediary between the Group CEO and both internal and external stakeholders.
Oversee and organize executive communications with a focus on timely follow-ups, ensuring all interactions are managed efficiently and deadlines are consistently met.
Prepare comprehensive drafts, refine content, and render translations of executive-level communications, reports, and presentations in both French and English.
Act as a liaison to ensure seamless communication among Group offices, subsidiaries, and external partners.
Providing strategic and operational support, they drive organizational success through meticulous planning and execution, ensuring alignment with overarching goals while optimizing resources. This role requires strong analytical skills, adaptability, and an ability to collaborate effectively with cross-functional teams. Responsibilities include developing actionable strategies, monitoring performance metrics, and refining processes to enhance efficiency. Candidates must demonstrate a proactive approach, excellent problem-solving capabilities, and a commitment to continuous improvement.
Provide assistance in overseeing and documenting the progress of key strategic initiatives, projects, and high-priority executive objectives.
Conduct thorough research and develop concise briefing notes to support informed decision-making and executive-level meetings.
Provide support in facilitating collaborative, cross-functional projects spanning multiple business units and geographical regions.
Guarantee that all critical deliverables and deadlines are consistently met and aligned with organizational objectives.
Governance, adherence to compliance standards, and the preservation of confidentiality are fundamental responsibilities within this role. Ensuring alignment with regulatory requirements, internal policies, and industry best practices is essential to mitigate risks and uphold organizational integrity. Maintaining strict confidentiality protocols is critical to safeguarding sensitive information and fostering trust among stakeholders. Additionally, this position involves overseeing compliance frameworks, conducting audits, and implementing governance structures to support ethical decision-making and operational excellence.
Maintain full compliance with corporate governance policies and internal procedures at all times.
Maintain the strictest confidentiality when managing sensitive information, exercising the utmost care and discretion in all interactions.
Responsible for preparing, maintaining, and managing support documentation, generating reports, and fulfilling audit-related obligations.
Maintain meticulously organized and precise executive records and filing systems to ensure seamless access and compliance with established protocols.
Requirements
Seeking a seasoned professional with a minimum of five years of relevant experience, preferably holding a degree in a related field. Candidates must demonstrate expertise in project management, exceptional analytical skills, and a proven track record of delivering results in fast-paced environments. Strong communication abilities, both written and verbal, are essential, along with proficiency in industry-standard software tools. The ideal candidate will exhibit leadership qualities, adaptability, and a commitment to continuous learning and innovation.
A bachelor’s degree in Business Administration, Communications, or a related discipline is required.
Proficiency in both written and spoken French and English is an essential requirement for this position.
With a minimum of five to eight years of experience providing executive support to C-suite or Group-level leaders, you will bring a refined understanding of high-level operational demands and strategic priorities. This role requires a proven track record of managing complex calendars, coordinating high-stakes meetings, and serving as a trusted liaison to ensure seamless communication and execution of executive directives. Your expertise in anticipating needs, prioritizing tasks, and maintaining discretion in sensitive matters will be essential to driving efficiency and effectiveness in this fast-paced environment.
Experienced in organizing and overseeing intricate executive calendars and coordinating international travel arrangements.
Demonstrates extensive expertise in crafting executive-level correspondence and managing key stakeholder relationships.
Preferred
Proficiency in the energy, oil & gas, or multinational corporate sectors is required, with a proven track record of success in these industries.
Board-level operations and governance processes are areas in which you will gain familiarity, providing insight into high-level strategic decision-making and oversight responsibilities. This exposure will allow you to develop a deeper understanding of organizational governance, regulatory compliance, and the dynamics of executive leadership. Through direct engagement with these processes, you will observe how policies are formulated, evaluated, and implemented at the most senior levels of an organization. Your involvement will enhance your ability to contribute meaningfully to discussions on corporate strategy, risk management, and long-term planning.
Experience gained in multicultural or geographically diverse environments, particularly within Africa or other international contexts, is highly valued for this position.
go to method of application
To submit your application, please utilize the provided link(s) to access the company’s official website.
Qualifications
BA/BSc/HND
Experience Required
5 - 8 years
