Reports to: Credit Control Manager
Department: Finance
Location: Ruiru
Job Purpose
This role is responsible for planning, directing and coordinating all receivables operation functions.
The role aims to provide timely, accurate and complete data on debtor’s movement/performance.
The role entail assisting the credit control manager in maintaining minimal company’s credit risk exposure at all times by adhering and maintaining the credit policy.
Job Responsibility and Accountability
Conducting credit risk assessment and ensuring that mitigation actions are in place.
Supporting sales team in collection as per the set SOPs and meetings with stakeholders to resolve outstanding queries.
Handling the account opening process by gathering documentation, performing credit checks with referees/bureaus, and seeking approval before creating customer accounts in the ERP system.
Ensuring the debtors’ policy is being adhered to at all times and ensuring checks are done before processing customer orders raised by the Sales Team.
Monitoring of credit accounts change in payment patterns and escalating the same on timely basis.
Managing and maintaining excellent customers/stakeholders’ relationship.
Issuing demand letters and monitoring progress by engaging the customer.
Approving Credit Note requisitions for non-stock transactions.
Reviewing Credit Facilities provided to customers and reducing exposure.
Monitoring and reverting Credit Facility when temporary enhancements are approved as per the credit policy.
Ensure customer statements are sent twice every month.
Timely reconciliation of Payment Portal control accounts and online account.
Conducting Debtors balance confirmation time to time and timely resolving any variances that may arise.
Approving payments recorded in the ERP System by confirming receipt of funds in the bank or online payment portal accounts.
Performing and ensuring the Receivables Team matches payments daily and as and when payments are being recorded.
Timely and accurately uploading withholding VATs.
Supervising Receivable team.
Conduct risk assessments for debtors and maintain a risk register and mitigation action plans.
Preparing monthly debtors report and ageing reports for Credit Risk Management Committee.
Performing DSO analysis and payment patterns for customer limit and credit terms reviews.
Carry out ad hoc assignments as assigned from time to time by the Credit Control Manager, CFO or MD.
Qualification and Experience
Business related degree from a recognized university.
Professional certification in; CPA, ACCA or CCP.
Previous work experience of 4 years in a busy Credit control/finance environment.
Key Skills:
Good communication and interpersonal skills.
Ability to organize, multitask and prioritize activities.
Teamwork and Collaboration- Ability to deal effectively and courteously with the rest of the team.
High attention to detail, excellent analytical, computer skills, and MS Office packages.
Knowledge and proficiency in working with ERP Systems.
Knowledge of Kenyan tax laws and regulations.
Ability to successfully lead a team.
Qualified candidates are encouraged to send their applications to careers@hotpoint.co.ke on or before 2nd June 2024. Only shortlisted candidates will be contacted. Thank you
Apply via :
careers@hotpoint.co.ke
