DURATION: One year renewable
CLOSING DATE: 6 June 2018
RESPONSIBILITIES
Within limits of delegated authority, the HR Consultant at this level will be responsible for the following duties:
Coordinates various actions related to the administration of all human resource activities, including recruitment, placement, promotion, relocation, performance appraisal, job classification reviews, separation, etc, ensuring consistency in the application of regulations procedures. Liaises with central administration/executive services as required.
Provides information and advice to staff/consultants with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff rules and Regulations on UN-Habitat Consultant contracts and UNOPS Individual Contractor Agreement
Coordinates with PMOs to review the monthly Payroll Certification Table(s) (COP) for accurate data and successful payment of monthly fees for all personnel.
Maintains contract records of all UNOPS ICAs and FTAs, ensuring that all correspondence, documentation and/or periodic reports are properly kept both electronically and hard copies.
Liaises regularly with PMOs to ensure contracts requested by them have adequate funding provided to UNOPS
Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for formats.
Assists in maintenance of the job description database by scanning and posting onto the database.
Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
Perform any other duties as assigned.
Results Expected: Effectively delivers of a wide range of administrative and office support functions under moderate supervision. Regularly assists in drafting routine correspondence and other communications. Accurately and in a timely manner, produces a range of documents, reports and other outputs. Appropriately applies relevant policies, guidelines, procedures and processes. Establishes effective working relationships with internal and external contacts at all levels.
COMPETENCIES
Professionalism – Knowledge of general office and administrative support including administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
QUALIFICATIONS:
Education: High school diploma or equivalent. Must have passed the United Nations Administrative Support Assessment Test (ASAT) at Headquarters or an equivalent locally-administered test at Offices Away.
Experience: Experience in Human Resources or administrative functions is desirable.
Language: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
REMUNERATION
Payments will be based on deliverables over the consultancy period. There are set remuneration rates for consultancies. The rate is determined by functions performed and experience of the consultant. The fees will be paid as per agreement.
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