Job Details
We are looking for qualified personnel to fill vacant position within the organization as a Finance and Scanning Assistant to be based at our Nairobi Country Office for a fixed term period.
To qualify as Finance and Scanning Assistant, the candidate must possess the following:
Minimum of CPA II (Section 4) and Diploma in IT
Minimum two years’ work experience in finance and administration department
Knowledge of office procedures especially filing and documentation archiving
Advanced computer skills: experience using MS Word, Excel, and PowerPoint.
Excellent communication skills both English and Kiswahili, oral and written.
Excellent time management skills.
Able to work under minimal supervision
Tasks and responsibilities include:
In charge of filing financial reports in the Country office
Receipt and updates of received financial documents from the field
Scanning of all the financial reports as received in the CO
Ensure proper archiving of the financial files in an easy to trace order
Contact person with HQ (Bonn) on scanning related issues
Management of tax documents to ensure updated records with the relevant authorities/institution
Ensuring appropriate internal control of financial documents ensuring good audit trail
Preparation of financial documents sampled for audits
Assist in preparation of payroll and filling statutory returns Ensuring timely payments of the bills
Petty cash management in the absence of the cashier
