GENERAL OBJECTIVES
Guarantee that all MSF missions develop and put in place a payment plan complying with the local legal requirements.
Guarantee that the financial costs associated to missions payrolls are managed with rigor while complying the accountability.
Guarantee that all missions are ready to pay all salaries, taxes, and contributions on time
Leads the design of IT solutions linked to the strategic field HR objectives: mobility, staff development, local staff career management, organisational design…
PLACEMENT WITHIN THE ORGANISATIONAL CHART
The Field HR Homere Referent is part of the HRM Unit will work close to the HR Advisors (HQ) and the HRCo and PAM in the field. This position requires a person with initiative and autonomy to work with limited support from the HRM team (mainly alignment cross check) with a link to different stakeholders as required.
At the same time, she/he represents OCBA in the Homere Group (platform of homologues from the other OC where the global needs are decided and validated).
In some tasks, he/she works together with the HOMERE IT specialist (ERP HR/FI & Payroll Applications Technician) validating the solutions proposed when pertinent.
MAIN FUNCTIONS, RESPONSIBILITIES AND TASKS
Related to the payroll system:
Analyses the legal frame of MSF missions and defines the “payment plan” for each mission working with the HRCO and PAM.
Monitors / follows legal changes in the different labour markets and adapts the payment plan accordingly.
Guides the work of HRCo and PAM to guarantee the MSF legal compliance related to the “payment plan”
Coordinates the prioritization of the Field Payroll functional needs and validates Payroll system solutions’ new releases as per these business requirements to enhance the organizational business delivery.
Defines a training strategy for all Homere users that guarantees the most performant use of the tool
Defines and implements user protocols (data quality protocols, payroll procedure, data analysis statistics…) and monitors que performance quality,
Maintains and update all necessary parameters, tables, and data of the specified applications (Homere) for all missions.
Related to Field HR operational challenges
Designs IT solutions to Field HR functional needs deciding whether they can be addressed through Homere or any other HR application (staff development, career management, performance follow-up, mobility…)
Represents OCBA in the Homere Group with decision making capacity to discuss common interOC developments and priorities.
Defines and manages the budget for new developments.
Monitors data quality and contributes to the elaboration of specific reports to support the field HR function.
Interacts with the data manager in the HR Department providing ready to use files for the elaboration of global reports.
Related to IT functionalities
From a solid knowledge of the Homere technical structure, works together with the IT Business Analyst in the definition of the Functional and Technical specifications and the implementation of its associated technical solution.
Identifies any improvement that Homere, as a tool, needs to be implemented based on challenges the users have or on the business needs.
Validates developed technical solutions as per prioritized business requirements.
Approves the delivered configuration.
Monitors the data transfer from the missions to HQ, timely and with accuracy.
Is a key player in the system validation tests and procedures of the systems belonging to the Field HRIS functions and does the final approval.
Related to building user’s capacity
Creates and maintains appropriate user reference guides and training modules in coordination with IT Homere Referent.
Delivers training to HR Field Homere users to maintain their appropriate knowledge in the Homere use.
Provides functional support to the Homere users (PAM, Administration Manager…) in the MSF Field missions to ensure accurate Payroll delivery and data quality.
Interacts with the homologues of other OC in the platforms resulting from the Intersectional Homere Governance system.
Contribute to the sharing of knowledge to the organization in the areas under his/her responsibility
SELECTION CRITERIA
Education and experience
University Degree preferably related to Business Administration / HR Management. Desirable to have knowledge on computing science.
Desirable relevant experience (3 years) working in one of the following areas:
Field HR positions with MSF, with hands-on experience working with Homere. Having worked as well in Field Finance positions will be an asset.
Similar positions with HRIS tools and international experience, preferably with a NGO. Having worked with Homere is an asset.
Desirable experience in software implementation and/or support to end-users
Languages: Fluent in French, Spanish, and English.
Competencies
Commitment to MSF’s Principles
Cross-cultural Awareness
Behavioural Flexibility
Stress Management
Analytical Thinking
Results and Quality Orientation
Service Orientation
Planning and Organising
Initiative and Innovation
Capacity to negotiate
Teamwork and Cooperation
CONDITIONS
Position based in any of the MSF OCBA hubs
Open ended contract
Full-time work
Annually gross salary: HQ-3A (divided in 12 monthly payments) plus secondary benefits based on MSFOCBA Reward Policy.
Starting date: immediately.
Deadline: 20th March 2022
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