Duties and responsibilities will entail:
Receive incoming calls and respond to general queries in order to ensure that the callers’ needs are promptly addressed;
Receive and screen visitors to the Governor’s office and ensure that they are assisted in good time;
Provide secretarial and administrative support to the Office of the Governor and Chief of Staff , to include but not limited to typing letters, reports, and other correspondences; dispatching mails, sorting and photocopying documents as required;
Maintain the Executive’s files and documents to ensure safe custody and ease of retrieval of all confidential records and documents;
Receive, stamp and sort out incoming letters and other correspondences to the Governor’s office and dispatch them to the appropriate officers in the government;
Maintain the Governor’s diary of events and ensure that Governor is informed of the engagements in a timely manner;
Organize the Governor’s travel arrangements and ensure that air tickets and visas;where applicable; are obtained in good time;
Administer the office imprest, maintain accurate records of all purchases and prepare monthly imprest reconciliation;
Requisition for office supplies for the Governor’s office and ensure that the supplies are used economically; and
Any other relevant work that may be assigned to the job holder from time to time
Person Specifications:
For appointment to this position a candidate must have:
Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management or Bachelor’s degree in Social Sciences or any other equivalent qualification from a recognized institution.
At least five (5) years of experience in office administration or a relevant position in a comparable position in the Public Service/Private Sector;
Proficiency in computer applications
Fulfills the requirements of Chapter Six of the Constitution.
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All applicants should submit their applications cover letter together with copies of their detailed curriculum vitae with names, address and telephone contacts of three referees. Copies of academic and professional certificates, testimonials, national identity card or passport and any other supporting documents should be attached to the application.
Applications should be addressed to: Secretary/CEO
County Public Service Board
County Government of Kiambu
P O Box 2362 – 00900
KIAMBUNOTE: Shortlisted candidates will be required to produce their original identity card, academic and professional certificates and submit clearance from the following institutions: County Government of Kiambu is an equal opportunity employer, women, youth and people living with disability are encouraged to apply.
The Board and the County Government of Kiambu is committed to Zero Tolerance to Corruption. We CAUTION applicants and their families not to fall victim of fraudsters and impersonators who solicit for money with a promise to secure them jobs in the CountyGovernment.
The Board shall bear no responsibility for any personal loss arising from such unlawful dealings. Report any of such cases to the Police
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