Required Qualifications, Skills, and Experience:
Candidates must possess a Bachelor’s degree in a relevant field, supplemented by a minimum of five years of progressive experience in a comparable role. Proficiency in industry-standard software and tools is essential, along with strong analytical and problem-solving capabilities. Excellent communication and organizational skills are necessary to collaborate effectively across teams and manage multiple priorities. Prior leadership or project management experience is a significant advantage. Knowledge of regulatory compliance and best practices within the sector is also required.
An individual must meet the following requirements to be eligible for appointment to this grade:
A bachelor’s degree in law from an accredited Kenyan university is required.
Is a registered Advocate of the High Court of Kenya.
Has a minimum of five years of experience in the role of Corporation Secretary or a comparable governance position.
An active, certified member of the Institute of Certified Public Secretaries of Kenya.
Mandatory affiliation with the Law Society of Kenya (LSK) is required.
Skilled in utilizing a range of computer applications is essential.
Ensures compliance with the provisions outlined in Chapter Six of the Constitution.
Responsibilities include overseeing assigned projects from inception to completion, ensuring adherence to deadlines and budget constraints. Duties involve coordinating with cross-functional teams to align on objectives and resolve operational challenges. Additionally, the role requires conducting thorough research and analysis to inform strategic decisions and drive continuous improvement. Responsibilities also encompass managing stakeholder expectations through clear communication and regular progress updates. The position demands meticulous attention to detail in monitoring performance metrics and identifying opportunities for optimization. Furthermore, the individual will be tasked with documenting processes, maintaining compliance with industry regulations, and contributing to team training initiatives.
JOB PURPOSE
The Board Management and Legal Services office is tasked with delivering Board Secretarial services and associated functions to the Board of Directors, offering strategic guidance to both the Board and management. Additionally, it oversees the efficient administration of contracts, agreements, and Memoranda of Understanding (Mouse), while ensuring adherence to established policies, legal requirements, and regulatory standards.
We are seeking a highly motivated and detail-oriented individual to join our team as a [Job Title]. The primary responsibility of this role involves overseeing [specific task or area of focus], ensuring efficiency and adherence to company standards. A Bachelor’s degree in [relevant field, if applicable] or equivalent professional experience is required, along with [X years] of hands-on experience in [specific industry or related field]. Proficiency in [specific skills or tools, e.g., Microsoft Office, project management software] is essential, and familiarity with [industry-specific tools or regulations] is preferred. The ideal candidate will demonstrate strong analytical abilities, excellent communication skills, and the capacity to work both independently and collaboratively in a fast-paced environment. Key duties include [list 1-2 major responsibilities], in addition to [another key responsibility]. Additionally, the role may involve [any occasional or situational tasks, if applicable].
Providing secretarial support to the Board, the incumbent will assist the Chief Executive Officer with secretariat functions.
Offering guidance to the Board regarding their duties, responsibilities, and governance-related matters is a key responsibility.
The position involves supporting the Board in conducting induction and training sessions, revising Board and Committee Charters, developing Board work plans, facilitating Board evaluations, performing governance audits, and implementing the Code of Conduct and Ethics.
To ensure the prompt preparation and distribution of Board and Committee papers and minutes, along with meticulous adherence to deadlines and organizational protocols.
Maintain custody of the organization’s Seal, ensuring its proper safeguarding and use, and provide accountability to the Board for all related activities.
Responsibilities include overseeing the maintenance and periodic updates of the conflict of interest register to ensure accuracy and compliance with relevant policies and regulations.
The Legal Counsel must keep Board Members informed of all pertinent legal regulations impacting the organization, ensuring complete compliance and strategic alignment with applicable laws.
Promptly submitting annual returns to the appropriate regulatory bodies is essential to maintaining compliance and avoiding penalties.
The incumbent will be tasked with coordinating the Board’s meeting agendas, maintaining official records of all proceedings, and executing any additional directives assigned by the Board.
Offering expert guidance to the Board on legal and corporate issues by analyzing pertinent matters and preparing formal legal opinions.
Overseeing the Authority’s representation in judicial proceedings and other legal forums ensures alignment with organizational protocols and legal obligations.
Drafting and meticulously reviewing a range of legal documents—including leases, contracts, licensing frameworks, service level agreements, memoranda of understanding, and other agreements—ensuring strict adherence to statutory mandates and the Authority’s established policies.
You will collaborate with the Attorney General, law enforcement bodies, and relevant stakeholders to address all legal matters comprehensively.
Conducting thorough legal audit compliance assessments to verify adherence to applicable statutory regulations.
Ensuring the effective deployment of Mongol, the Authority’s Code of Conduct, is a key responsibility of this role.
Crafting, preparing, and managing the official publication and implementation of declared and suspended facilities, as well as Rules, Regulations, and Directives issued by the Authority.
Engaging in the creation and advancement of the Authority’s Strategic Plan, this role involves overseeing and assessing the execution of work plans designed to establish an effective legal and regulatory framework that safeguards member contributions.
Drive strategic initiatives and deliver technical leadership to oversee the development, deployment, and continuous evaluation of high-caliber legal services.
Safeguard SHA rights, privileges, and intellectual property interests, as well as those related to other product innovations.
Qualifications
BA/BSc/HND
Experience Required
5 years
